How to Get a VA ID Badge
A resource for Applicants
Regardless of affiliation, everyone working within VA facilities or requiring access to VA information systems requires a credential. This page provides the necessary information Applicants need to successfully be issued a VA PIV Credential.
|o||Has your PIV Sponsor initiated your PIV card request in the PIV Enrollment Portal?|
|You must be Sponsored by an official PIV Sponsor in the PIV Enrollment Portal in order to be issued a VA PIV credential. PIV Sponsors are usually, but not always, an HR Representative, Contracting Officer Representative (COR), or Program Director. Speak to these individuals to confirm your enrollment in the system PRIOR to visiting a PCI Facility. You will not be issued a VA PIV credential if you have not been Sponsored.|
|o||Have you submitted fingerprints for a Special Agreement Check (SAC) within the last 120 days?|
|If your receiving a PIV or Non-PIV card then you submit fingerprints to OPM for a SAC PRIOR to visiting a PCI Facility. If you are unsure where to do this, contact your local HR department. If you are unsure which type of VA PIV credential you'll be issued, contact your PIV Sponsor.|
|o||Do you have two forms of ID? (acceptable forms of ID listed on Form I-9 and Identity Documentation Criteria)|
|o||Have you scheduled an appointment with a badge office?|
|o||Do you know your responsibilities as a VA PIV Card Holder?|
Three Steps to Obtain Your VA PIV Card
Follow the three main steps below to ensure a smooth PIV card issuance experience.
The VA Personal Identity Verification (PIV) card is vital to protecting the security, identity and privacy of not only you as an individual, but of every single person at VA, VA as an organization, and most importantly the Veterans we serve.
u Coordinate with your PIV Sponsor to initiate or verify the status of your background investigation.
u Contact your PIV Sponsor to initiate your PIV card request.
Your PIV Sponsor determines the type of credential you need, approves your PIV card request, validates your identity and initiates your request in the PIV system. The PIV Sponsor is usually your supervisor, manager, program coordinator, HR representative,contractive officer or COTR.
u Work with your Sponsor to complete the online application form.
The Registrar verifies your identity and verifies your background investigation status in the Office of Personnel Management (OPM) database. To proceed with issuing a PIV card, your Special Agreement Check (SAC) needs to be favorably adjudicated and your National Agency Check with Written Inquiries (NACI) or higher background investigation must be, at minimum, “initiated” in the OPM system.
u Schedule an enrollment appointment at your local badging office once your background investigation status has been verified and you've been enrolled in the PIV .
The Issuer approves the card request, prints and encodes the PIV card, and informs you when it’s ready for pick-up.
u Make an appointment at your local badging office to pick up and activate your card. Bring two acceptable forms of ID to your appointment.
During activation, the Issuer scans your fingerprint and makes sure it matches the information on the card, validates your identity, and loads the electronic credentials (certificates) onto the card’s chip. The Issuer then officially releases the card to you.
u Set a personal identification number (PIN) that is 6 digits and meets complexity requirements. Then accept responsibility for the card.