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General Time Extension Analysis Procedure
Contract Change Time Delay to the Project Schedule
VA Construction Contracts
The generic time extension analysis procedure involves the following steps:
Step 1
Determine that a Day-1 complete project schedule has been
submitted, reviewed, and approved, and being periodically updated, upon
which the analysis can be performed.
Step 2
Determine what contract change is being analyzed for possible
time delay
to the project schedule. Identify the mutually agreed upon schedule logic,
if reported by the Resident Engineer and the contractor's representative at
the monthly project schedule update. Identify the completion status of the
contract change when reported at the monthly update, when and how the contract
change was authorized, issued or occurred, and was the contract change
completed when it was reported at the monthly project schedule update.
Step 3
Identify the approved monthly updated project schedule in
force at the time the contract change was authorized, issued or occurred.
Also identify the predicted project completion date and the current contract
completion date in force at this project schedule update.
Step 4
Insert the mutually agreed upon contract change schedule logic
and durations into this monthly updated schedule and determine the resulting
predicted project completion date.
If the predicted project completion date does not change or is earlier,
then the contract change did not delay the predicted project completion date.
If the predicted project completion date is now later, then the contract
change has delayed the predicted project completion date and the contractor
may be due a time extension to the contract (see Step 5 below for a detailed
explanation of this.)
Step 5
The contractual time extension due the contractor is determined
by the following conditions:
- If the predicted project completion date in step 3 is later than or
the
same as the current contract completion date at the time the contract change
was authorized, issued or occurred; then the contract time extension due the
contractor is the calendar day difference between the predicted project
completion dates in steps 3 and 4.
- If the predicted contract completion date in step 3 is earlier than
the
current contract completion date at the time the contract change was
authorized, issued or occurred; then the contract time extension due the
contractor is the calendar day difference between the current contract
completion date in step 3 and the predicted contract completion date in
step 4.
Step 6
The contract time extension determined in step 5 must be
appropriately
adjusted for the contractor's project schedule calendar as it relates to the
current contract completion date of the contract when the contract time
extension is granted to maintain the corresponding number of work days
represented by the contract time extension due the contractor.
Note: If the contract change results from an RFI, and the project
schedule
logic entered for the contract change affects the critical path of the
approved monthly updated project
schedule, then a determination has to be made as to when the response to
the RFI caused the affected float path to become critical. The time period
between when the float
path became critical, waiting for the RFI response, until the contract
change responding to the RFI was authorized, issued or occurred, would
then be added to the contract time extension due the contractor.
Note:
The actual time extension necessary to the current contract
completion date may be greater or lesser than that which appears warranted
from the time extension analysis. The time extension warranted by the
analysis must be viewed in terms of work days and then adjusted up or
down depending upon the current contract completion date and the project
schedule calendar. This is necessary to properly adjust for non-work days
in the project schedule calendar.
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