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Office of Finance

Cash Management FAQs

(Corresponding Policy Volume)

1.  Request some clarification on the unannounced agent cashier audits. According to VA Financial Policies and Procedures Vol VIII Ch 3, (Agent Cashier Accountability Policy) 030205 D. "Unannounced audits or spot checks are conducted of the Agent Cashier's advance and undeposited collections at least quarterly sometime within the four annual 90-day cycles to maintain the integrity of the agent cashier's disbursing funds, and twice a year for cashless Agent Cashier activities." Does this mean that if our station does not deal with cash, that we only have to perform an unannounced audit of the Agent Cashier only twice a year or will we still have to do 90 day audits as well?


The definition of construction is stated in Volume V Chapter 9 General Property, Plant and Equipment.

Construction, Minor Projects.  A construction, alteration, extension or improvement of any VA facility, including planning and assessments of needs which may lead to capital investments, architectural and engineering services, maintenance or guarantee period services costs associated with equipment guarantees provided under the project, services of claims analysts, offsite utility and storm drainage system construction costs and site acquisition or for any of the purposes where the estimated cost of the project is $10,000,000 or less.

Construction, Major Projects.  A construction, alteration, extension or improvement of any VA facility, including planning, architectural and engineering services, construction management services, maintenance or guarantee period services costs associated with equipment guarantees provided under the project, services of claims analysts, offsite utility and storm drainage system construction costs and site acquisition, where the estimated cost of the project is greater than $10,000,000 or where funds for a project were made available in a previous appropriation.