Office of Asset Enterprise Management — Capital Asset Management Service
As one of the four Services in the Office of Asset Enterprise Management (OAEM), the Capital Asset Management Service (CAMS) is charged with managing VA’s portfolio of capital assets, performance monitoring of the portfolio, real property management, disposal and reuse planning, real property data management, and on-going analysis of the portfolio. In support of these responsibilities, CAMS oversees implementation, maintenance and enhancements for three information technology systems used to manage VA’s real property portfolio through the full asset life cycle, as well as multiple SharePoint sites. Example of activities these systems facilitate include management and oversight of underutilized and vacant properties, producing the multi-year disposal and reuse Plans, and implementation of the “Freeze the Footprint” (FTF) policy requirements.
The three primary systems supported by this service include: Capital Asset Management System-Business Intelligence (CAMS-BI), Capital Asset Inventory (CAI) system, and SCIP Automation Tool (SAT). These systems support different aspects of the VA’s capital asset management process and life cycle. The complexity of CAMS’s (Service) responsibilities continue to expand as data systems are leveraged to (1) analyze and support/improve performance measuring and benchmarking; (2) support data-driven analysis and decision-making for continuous improvement; (3) improve efficiencies, accountability, and transparency; (4)actively support an integrated, corporate portfolio approach to managing VA’s infrastructure and strategically planning for and investing in the future; and (5) implement FTF system requirements.
Collaboration with other OAEM Services is critical in the areas of (1) real property capital budget creation and execution, (2) capturing capital investment planning data and providing analysis of service gaps to improve rationale and justification for infrastructure improvements impacting VA services offered to Veterans, (3) Enhanced-Use leasing and post -transaction oversight requirements, and (4) long-term Enhanced-Use leasing and Green Program records management and automated storage.
This service also processes requests for lease accounting classification codes (AC codes) and revenue and non-revenue source codes in coordination with the Financial Management System (FMS).
CAMS-BI. In 2003-2004 the CAMS (Service) had the lead in development, implementation and management of the Capital Asset Management (CAM) system to track assets through their life cycle and manage them to defined portfolio performance goals. The initial CAM system has been phased out as a capital asset management system and has evolved to the CAMS-BI (Business Intelligence) system providing a corporate-level reporting and analysis tool that draws from multiple VA IT systems.
CAI. Also managed by the CAMS (Service) is the Capital Asset Inventory System (CAI). CAI is the database of record for VA’s real property portfolio, including all of the Department's owned and leased assets. The CAI database also houses the Facility Condition Assessment (FCA) data, agreement information, and historical asset information for the portfolio.
SCIP SAT. With the implementation of the Strategic Capital Investment Planning (SCIP) process in 2010, the CAMS (Service) implemented a new web-based system - the SCIP Automation Tool (SAT) which has replaced the original CAM system. SCIP SAT merges all elements of the capital investment management lifecycle into a single, cohesive system to include seamless integration between investment phases, replacing various tools and manual processes. It evaluates VA’s infrastructure and defined service gaps; develops 10-Year Action Plans for remediation of the gaps; provides a means for creating business cases; provides scoring of investments into a single, integrated weighted project list; supports the creation of the real property capital budget; and manages investments by tracking the actual operational execution of funded projects. The CAMS (Service) also manages fiscal year-designated SCIP SharePoint sites to facilitate submission of documentation in support of SCIP by the field and sharing of documents from VACO.
EULIS. In support of the Enhanced-Use Lease (EUL) Post-Transaction process, the CAMS (Service) has developed and manages the Department’s Enhanced-Use Leasing Information System (EULIS) SharePoint site which allows VA to monitor its portfolio of projects administered under the EUL authority after it has been executed. This portal is used exclusively by Local Site Monitors (LSM), VISN Capital Asset Managers, VBA/NCA Representatives, and OAEM’s Oversight Monitors to track compliance of executed EULs.
AC Codes. The CAMS (Service) is also a liaison to the Financial Management System (FMS) for processing requests and registering AC codes for new and renewal leases. All operational leases should have a unique AC code assigned. This is done in accordance with the SCIP SAT list of approved leases. Once assigned, an AC code is set up in the CAI database. Stations are responsible for updating all blank fields in CAI using the contract and leased space information immediately after they are notified that an AC code has been entered. The AC code is to be used for any/all costs posted to FMS that is associated with the leased space.
For agreements, CAMS (Service) processes all requests for revenue and non-revenue agreements codes. Each agreement must have its own revenue source code and AC code. The information must also be placed in CAI under the Agreements tab.