Managing Your VA Schedule Contract
Congratulations! All your efforts have paid off and you are about to begin your journey toward connecting your business and VA Schedule contract with government customers…the work to maximize your contract’s potential is just beginning.
Newly awarded contractors must properly maintain their contract by meeting all contract requirements and providing all deliverables by specified due dates. Responsibilities include:
- Annual Registrations — Annual registration requirements include maintaining the System for Award Management, VETS-100, Affirmative Action Plans, & insurance certificates.
- Required Certifications — VA Schedule contractors must ensure they are registered with VetBiz, have submitted their manufacturer letter(s) of supply, have obtained a DUNS number, and that all products are Trade Agreement Act compliant.
- I-FSS-639 Contract Sales Criteria Clause — All VA Schedule contractors are expected to exceed $25,000 in sales within the first 2 years after contract award and $25,000 each year thereafter.
- 552.238-74, Industrial Funding Fee and Sales Reporting — All VA Schedule contractors are required to submit, quarterly, the dollar value for all sales under the contract during the preceding 3-month period, including any partial month. Contractors are also required to remit the Industrial Funding Fee, calculated based on the total sales reported.
- Small Business Subcontracting Plans — Contractors that are considered “other than large” and whose estimated contract value exceeds $650,000 must maintain an acceptable Small Business Subcontracting Plan.
This page also highlights contract policies & obligations including maximum orders, what qualifies as a Schedule sale, price reduction requirements, Trade Agreements Act, and acceptance of the Government purchase card.
VA Schedule contractors are required to maintain 3 approved price lists. These document specify the awarded products, services, prices, terms & conditions of your Schedule contract.
It is your responsibility to ensure the integrity & accuracy of the information provided in each of these required price lists.
As a Schedule contractor you may request a contract modifications by submitting a request for review and approval by your assigned Contract Specialist.
- Modification Forms — Download the current modification request forms required to update your Schedule contract.
- Mass Modifications — Download the current mass modifications available for each Schedule program.
Extensions & Cancellations
With the exception of contracts awarded under Schedule 65 I B VA Schedule contracts are awarded for a base 5 year period of performance with 5 1-year options.
- AS1508, Option to Extend the Term of the Contract — The Government may request continued performance of your awarded contract. The total period of performance shall not exceed 10 years.
- 552.238-73, Cancellation — Both the Government and your firm (as the contractor) has the right to cancel your awarded contract in whole or in part by providing 30 days written notice with no obligation to the other party.
Marketing Your Schedule Contract
To be a successful Schedule contractor we recommend that you develop a robust marketing plan that includes clearly defined steps to promote and maintain a relationship with potential Government customers. Our Marketing to the Federal Government page includes information on developing your potential customer base, implementing smart sales strategies, and participating in additional purchasing programs.