Office of Acquisition and Logistics — Federal Supply Schedule Contracting
Create, Update, & Distribute Your Authorized FSS Paper Pricelist
While the government has made great strides toward becoming a paperless entity, we are not yet there. The Authorized FSS Paper Pricelist plays an important role in the marketing of your firm’s contract award and aids ordering activities in making purchasing decisions.
As such, in accordance with clause I-FSS-600, Contract Price Lists, VA FSS contractors are required to prepare, print, and distribute an Authorized Paper Price List and provide to your assigned contract specialist for review and approval within 30 days after contract award. This paper pricelist serves as your firm’s contract “catalog” that lists the items, pricing, terms, and conditions you have been awarded.
This pricelist must include all required components as outlined in the clause.
|Cover page||Awarded item descriptions & pricing|
|Labor categories & pricing||Discounts from list prices/statements of net prices|
|Volume discounts||Maximum/minimum order requirements|
|Geographic coverage||Points of production|
|Prompt payment terms||Acceptance of government purchase card|
|Foreign items offered||Delivery terms & expedited delivery|
While your pricelist must include all of the required elements outlined in I-FSS-600, it can also be a unique marketing opportunity. By designing your paper pricelist to be customer friendly and stand out from the crowd you will be more apt to make those essential connections needed to successfully market your firm’s contract.
It is the contractor’s responsibility to ensure the accuracy of the data included in this pricelist. Inclusion of incorrect information may constitute sufficient cause for Cancellation, applying the provisions of 52.212-4(m), Termination for Cause, and application of any other remedies as provided by law, including monetary recovery.
As this pricelist includes a complete listing of your offered products and services as well as the awarded terms and conditions of your contract it is an effective marketing tool that can be used to reach out to a wide customer base. It is extremely important that you keep this paper pricelist up-to-date throughout the life of the contract.
VA FSS contractors are required to populate the NAC Contract Catalog Search Tool spreadsheet within 30 days after contract award. This spreadsheet will be provided by your assigned contract specialist and will be uploaded in to the NAC Contract Catalog Search Tool.
Visit the VA eTools page for more information about the NAC Contract Catalog Search Tool and for assistance in populating the spreadsheet.
In accordance with clause I-FSS-597 GSA Advantage!, VA FSS contractors are required to upload their current approved pricelist to GSA Advantage!, GSA’s online shopping and ordering system within six (6) months of contract award.
GSA eBuy is GSA’s electronic request for quotation and request for proposal system that allows Schedule contractors to submit quotes to any RFQ corresponding to the Schedule and Special Item Numbers listed in their contract. eBuy is an excellent tool that is only available to contractors on Schedule.
The GSA PO Portal gives VA Schedule contractors quick and easy access to purchase orders placed by federal agencies through GSA Advantage or eBuy.
Visit the GSA eTools page for more information about GSA eBuy and the PO Portal.
|Authorized FSS Paper Pricelist||30 days after award|
|NAC Contract Catalog Search Tool||30 days after award|
|GSA Advantage!||6 months after award|
|GSA eBuy||Recommended after GSA Advantage!|
|GSA PO Portal||Automatic registration after GSA Advantage|