System of Records (SOR)

71VA53 - Office of Inspector General Management Information System-VA

System location:
Office of Inspector General (53D), Management Information Staff, Veterans Administration, 810 Vermont Avenue, NW, Washington, DC 20420, and the Computer Sciences Corporation Infonet Timesharing System, Beltsville, Maryland.

Categories of individuals covered by the system:
The following category of individuals will be covered by the system: All personnel assigned to Office of Inspector General including auditors, investigators and administrative support staff.

Categories of records in the system:
Records (or information contained in records) may include: (1) Individual's name; (2) social security number; (3) date of birth; (4) service computation date; (5) career status; (6) assigned station; (7) job series; (8) education; (9) grade; (10) evaluation due date; (11) assignments; (12) travel; (13) experience; (14) training; and (15) audit and investigation case tracking data (e.g., case number, budgeted and actual staff days, target and completion dates, findings and results).

Authority for maintenance of the system:
Title 38, U.S.C., Section 210 and Pub. L. 95-452, sections 4, 5, and 6.

Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
None.

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:

Storage:
Active records are stored on magnetic disk, with backup active records and inactive records maintained on magnetic tape. Records are also stored on computer printouts.

Retrievability:
Records are retrieved by social security number or name.

Safeguards:
Records will be maintained in a private library accessible only to authorized users. Access to records will be limited to VA employees on a ``need-to-know'' basis by control of passwords and authorized user identification codes. Computer system documentation will be maintained in a secure environment in the Office of Inspector General, Va Central Office. Physical access to printouts and data terminals will be limited to authorized personnel in both Office of Inspector General, VA Central Office and field offices.

Retention and disposal:
Records will be maintained and disposed of in accordance with records disposition authority approved by the Archivist of the United States.

System manager(s) and address:
Chief, Management Information Staff (53D), Office of Inspector General, VA Central Office, 810 Vermont Avenue, NW, Washington, DC 20420.

Notification procedure:
Individuals seeking information concerning the existence of records or the contents of records on him or her must furnish a written request or apply in person to the Assistant Inspector General for Policy, Planning and Resources, VA Central Office, 810 Vermont Avenue, NW, Washington, DC 20420.

Record access procedures:
(See Notification procedure).

Contesting record procedures:
(See Notification procedure).

Record source categories:
Official personnel folder; other personnel documents; activity supervisors; individual applications and forms; audit, investigation, and report standard forms.

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