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System of Records (SOR)
83VA07 - VA Police Badge and Training Records System-VA
System location:
VA Law Enforcement Training Center, VA Medical Center, North
Little Rock, Arkansas 72114. In addition, information from these
records or copies of records may be maintained at the Department of
Veterans Affairs, 810 Vermont Ave., NW, Washington, DC 20420.
Categories of individuals covered by the system:
VA police officers who have attended the basic VA police training
course and supplemental professional training held at the VA Law
Enforcement Training Center.
Categories of records in the system:
This system of records contains each VA police officer's name,
social security number, badge number, date of birth, sex, examination
scores and class standing, entry-on-duty date, and duty station.
Authority for maintenance of the system:
38 U.S.C. 501(a) and 902(2)(b)(2).
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
- In the event that a record maintained by the VA to carry out
its functions indicates a violation or potential violation of law,
whether civil, criminal, or regulatory in nature, and whether arising
by general statute or particular program statute, or pursuant
thereto, the relevant records in the system of records may be
referred as a routine use of the appropriate agency, whether Federal,
State, local or foreign, charged with responsibility of investigating
or prosecuting such violation or charged with enforcing or
implementing the statute, or rule, regulation or order issued
pursuant thereto.
- Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the
congressional office made at the request of that individual.
- Disclosure may be made to NARA (National Archives and Records
Administration) in records management inspections conducted under
authority of 44 U.S.C. 2904 and 2906.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Information is maintained on the mainframe Information Resource
Management System which will subsequently be transferred to hard disk
and floppy disk storage.
Retrievability:
Information is retrieved by the VA police officer's name, badge
number or class number.
Safeguards:
Information is under the control of the Deputy Assistant
Secretary for Security and Law Enforcement and staff members who have
a legitimate need to know the contents of the system of records in
order to perform their duties. Computer records are stored on
magnetic media in a computer network to which only these individuals
have access. No personal identifiers are used in statistical and
management reports.
Retention and disposal:
Records will be maintained and disposed of in accordance with the
records disposal authority approved by the archivist of the United
States.
System manager(s) and address:
Deputy Assistant Secretary for Security and Law Enforcement (07),
VA Central Office, 810 Vermont Avenue, NW, Washington, DC 20420.
Notification procedures:
Individuals desiring to know whether this system of records
contains a record pertaining to him or her, how he or she may gain
access to such a record, and how he or she may contest the content of
such a record may write to the following address: Privacy Act Officer
(07), Office of Security and Law Enforcement, 810 Vermont Avenue, NW,
Washington, DC 20420. The following information, or as much as is
available, should be furnished in order to identify the record: Name
of individual, class number, or badge number in order to identify the
record.
Record access procedures:
Individuals seeking information regarding access to and
contesting of information contained in this system of records may
write to the Privacy Act Officer whose address is as follows: Privacy
Act Officer (07), Office of Security and Law Enforcement, 810 Vermont
Avenue, NW, Washington, DC 20420.
Contesting record procedures:
(See Record Access Procedures above).
Record source categories:
Personal information of name and social security numbers are
furnished by medical center personnel submitting names of newly hired
VA police officers for training and may be furnished or corrected
subsequently by trainees themselves. The initial source of
information submitted to the Department of Veterans Affairs is
through the Standard Form 171 submitted by each applicant. Assigned
Badge numbers for police officers are assigned by the Inspector for
Training Operations of the VA Law Enforcement Training Center and
entered into the record.
Appendix 1:
Addresses of Veterans Administration Facilities
Alabama AL VA Medical Center, 700 South 19th St., Birmingham, Alabama 35233
Mobile National Cemetery, 1202 Virginia St., Mobile, Alabama 36604
VA Outpatient Clinic Substation, 2451 Fillingim St., Mobile, Alabama 36617 (MAIL: VAMC, Biloxi, MS 39531)
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