APPENDIX M-3-4. GENERAL LEDGER ACCOUNT DESCRIPTIONS

GENERAL FUND RECEIPT AND TREASURY ACCOUNTS

1. Appendix M-3-4 contains the general ledger account descriptions and indicates the title, type of account, purpose and entries representing most of the Types of transactions under the Compensation, Pension and Education system for general fund receipt and Treasury accounts.

2. The general fund receipt and Treasury accounts maintained under the Compensation, Pension and Education automated system are limited to the following:

Symbol Description

362649 Proceeds From Sale of Equipment and Other Personal property, Not Otherwise Classified (Trainee Tools only)

361060 Forfeitures of Unclaimed Money and Property

20X6133 Uncaimed Money of Individuals Whose Whereabouts are unknown.

1221.02(362649) RECEIVABLES GENERAL FUND RECEIPTS (CURRENT)

This is a debit balance (asset) account maintained in the "Other" series of general ledger accounts by receipt symbol 362649 and by decimal suffix (02) "nonFederal" to show the total amount due for receivablcs which have been established for trainee tools. The balance of this account will control subsidiary records maintained on tape at the DPC or in the accounting activity at field stations.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Total of transfer of current          a. Total of cash collections              

receivables to DPC                       processed and applied to                  

 processed. (Input transaction           current receivables. (Input               

04A. Computer                            transactions 08, 08A.                     

transaction A 47.)                       Computer transaction A 49.)               

Contra to to 1226.02(362649).            Contra to 7125 (362649).                  

                                                                                   

b. Hardship refunds of amounts           b. Total of transfers of voucher          

previously withheld                      offsets to DPC                            

from CP&E benefits and applied            processed and applied to                 

to current receivables                   current receivables.                      

Input transaction 06B. Computer           (Input transaction 08B.                  

transaction A 14.)                       Computer transaction A 50.)               

Contra to 2036(362649).                  Contra to 7125 (362649).                  

                                                                                   

c. Uncollectible checks                  c Transfer of receivable credits          

applicable to current receiv-            to DPC processed.                         

ables processed. Input                   (Input transaction 08C. Computer          

transaction 04B. Computer                transaction A 51.)                        

transaction A 48.                        Contra to 1236.02(362649).                

Contra to 7125 (362649).                                                           

 .                                       d. Irregular and monthend                 

d. Increases of current                  deductions from (CP&E                     

receivable balances in                   benefits applied to current               

 conjunction with corresponding          receivable balances.                      

decreases under a                        (Computer transactions A 56 and           

different file/payee number.             A61.)                                     

(Input transaction 04F.                  Contra to 7125(362649).                   

Computer transaction A 12.)               .                                        

Contra to 4226(362649).                  e. Transfer of current                    

 .                                       receivables to the Manila                 

 .                                       regional office. (Computer                

 .                                       transaction A 58.)                        

 .                                       Contra to 2031.                           

                                                                                   



1221.02(362649) RECEIVABLES-GENERAL FUND RECEIPTS (CURRENT)-Continued

DPC ENTRIES


Debits:                                   Credits:                                 

                                                                                   

e. Resubmission of unassociated           f. Receivables determined to be          

debit balances                            uncollectible. (Input                    

established in account 1229.02.           transactions 07A or 07B.                 

(Input transaction 04D                    Computer transaction A 40.)              

 Computer transaction A 10.)              Contra to 4224.                          

Contra to 1229.02(362649).                 .                                       

 .                                        g. Waivers of current                    

f. Clearance of unallocated               receivables processed. Input             

debit balances in account                 transaction 07C. (Computer               

1239 (36F3875) which were                 transaction A 43.)                       

established as a result of                Contra to 4224.                          

amounts of collections or                  .                                       

voucher offsets (input                    h. Writeoff of current                   

transactions 08, 08A, or 08B)             receivables due to compromise,           

applicable to current                     discharge in bankruptcy. etc.            

receivables being overstated.             (Input transaction 07D.                  

(Input transaction 04E.                   Computer transaction A 44.)              

Computer transaction A 11.)               Contra to 4224.                          

Contra to 7125(362649).                    .                                       

 .                                        i. Liquidation of current                

g. Clearance of associated debit          balances of less than $1.00              

balances in account                       remaining after application of           

1229 (36F3875) which were                 collections or voucher                   

established as a result of                offsets. (Input transactions 08,         

amounts of uncollectible checks           08A, 08B. Computer                       

(input transaction                        transaction A 39.)                       

04B) being understated. (Input            Contra to 4224.                          

transaction 04E.                           .                                       

Computer transaction A 11.)               j. Withdrawals from PFOP or FDIB         

Contra to 7125(362649).                   funds applied to                         

 .                                        current receivables. (Input              

h. Clearance of unassociated              transaction 06F. Computer                

debit balances in account                 transaction A 17.)                       

1239.02 which were established            Contra to 7125(362649).                  

as a result of amounts                     .                                       

of transfers of receivable                k. Decreases of current                  

credits (input transac-                   receivable balances (transaction         

tion O8C) being overstated.               08F) in conjunction with                 

(Input transaction 04E.                   corresponding increases                  

Computer transaction A 11.)               under a different file/payee             

Contra to 1239.02(362649).                number. (Input transaction               

 .                                        04F. Computer transaction A 13.)         

i. Amounts or waivers (input              Contra to 4226(362649.)                  

transaction 07C) in excess                 .                                       

of the current receivable                 l. Clearance of unassociated             

balances. Computer transaction            credit balances in account               

A 53.)                                    1239(36F3875) which were                 

Contra to 1239.02(362649).                established as a result of               

 .                                        collections or voucher offsets           

j. Increases of current                   (input transactions 08, 08A or           

receivable balances in conjunc-           08B) applicable to current               

tion with corresponding                   receivables being rejected or            

decreases when processing                 understated. (Input transaction          

duplicate claim number                    06E. Computer transaction A 16.)         

adjustment input transactions.            Contra to 7125(362649).                  

(Computer transaction A 12.)               .                                       

Contra to 4226(362649).                   m. Clearance of unassociated             

 .                                        credit balances in account               

 .                                        1239.02 which were established           

 .                                        as a result of input transaction         

 .                                        08C or (computer generated 08F)          

 .                                        being rejected or understated.           

 .                                        (Input transaction 06E.                  

 .                                        Computer transaction A 16.)              

 .                                        Contra to 1239.02(362649).               

                                                                                   



1221.02(362649) RECEIVABLES-GENERAL FUND RECEIPTS (CURRENT)-Continued

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

 .                                       n. Clearance by application to            

 .                                       receivables of unassociated               

 .                                       credit balances in account                

 .                                       1239.02 which were established            

 .                                       as a result of amounts of                 

 .                                       waivers (input transaction                

 .                                       07C) exceeding the current                

 .                                       receivable balances. (Input               

 .                                       transaction 06E. Computer                 

 .                                       transaction A 16.)                        

 .                                       Contra to 1239.02(362649).                

                                                                                   

 .                                       o. Clearance of unassociated              

 .                                       credit balances in account                

 .                                       1229.02 which were established            

 .                                       as a result of transfers of               

 .                                       receivables to DPC (input                 

 .                                       transaction  04A) being                   

 .                                       overstated. (Input transaction            

 .                                       08E. Computer transaction A 18.)          

 .                                       Contra to 1229.02(362649).                

                                                                                   

 .                                       p. Clearance of unassociated              

 .                                       credit balances in account                

 .                                       1229(36F3875) which were                  

 .                                       established as a result of input          

 .                                       transaction 04B applicable to             

 .                                       current receivables being                 

 .                                       overstated. (input transaction            

 .                                       08E. Computer transaction A 18.)          

 .                                       Contra to 7125(362649).                   

                                                                                   

 .                                       q. Decreases of current                   

 .                                       receivable balances in                    

 .                                       conjunction with processing               

 .                                       duplicate claim number                    

 .                                       adjustment input transactions.            

 .                                       (Computer transaction A 13.)              

 .                                       Contra to 4226.                           

 .                                                                                 



FIELD STATION ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Transfers of receivable               a. Transfers of receivable                

credits to DPC.                          debits to DPC.                            

(Input transaction 08C.)                 (Input transaction 04A.)                  

Contra to 2031(362649).                  Contra to 2031.                           

                                                                                   

b. Correcting increases in               b. Correcting increases of                

amounts of receivable                    receivable debits (input                  

credits (input transaction 08C)          transaction 04A) previously               

previously recorded as                   recorded as transferred to                

transferred to DPC by                    DPC by accounting transfer                

accounting transfer documents.           documents. (Input transaction             

(Input transaction A 03.)                A 03.)                                    

Contra to 2031(362649).                  Contra to 2031.                           

                                                                                   

c. Correcting decreases of               c. Correcting decreases of                

amounts of receivable debits             amounts of receivable credits             

(input transaction 04A)                  (input transaction 08C)                   

previously recorded as                   previously recorded as                    

transferred to DPC by accounting         transferred to DPC by accounting          

transfer documents. (Input               transfer documents. (Input                

transaction A 03.)                       transaction A 03.)                        

Contra to 446135.                        Contra to 2031.                           

                                                                                   



1221.02(362649) RECEIVABLES-GENERAL FUND RECEIPTS (CURRENT)-Continued

FIELD STATION ENTRIES


Debits:                                  Credits:                                  

                                                                                   

d. Reestablishment of current            d. Establishment of current               

receivable previously reduced            receivable credits which                  

in error in DPC records.                 will be transferred to the DPC.           

Contra to 4226(362649).                  Contra to 4226 (362649).                  

                                                                                   

e. Reestablishment of current             .                                        

receivable previously                     .                                        

written off in error in DPC               .                                        

records due to death,                     .                                        

waiver or bankruptcy.                     .                                        

Contra to 4226(362649).                   .                                        

                                                                                   



1226.02(362649) RECEIVABLE DEBITS IN PROCESS

This is a debit balance account maintained by receipt symbol 362649 and by decimal suffix (02) "non-Federal" to record temporarily the debit side of transactions for which accounting transfer documents have been entered to proper accounts on the credit side and posting of the debit to proper account is to await computer processing of the detail transaction. The account controls debit items in process at the DPC for the cycle.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Transfers of current                  a. Total of transfers of                  

receivables to DPC. (Input               receivables to DC processed.              

transaction 04A. Computer                (Input transaction 04A. Computer          

transaction A 01.)                       transaction A 47.)                        

Contra to 2031(362649).                  Contra to 1221.02(362649.)                

                                                                                   

b. Unassociated credit balances          b. Unassociated debit balances            

established in account 1229.02           established in account 1229.02            

as a result of amounts of                as a result of amounts of                 

transfers of current receivables         accounting transfer document              

(input transaction 04A)                  exceeding the amounts of                  

exceeding the amounts of the             individual 04A input                      

accounting transfer documents            transactions. (Computer                   

(computer transaction A 02.)             transaction A 02.)                        

Contra to 1229.02(362649).               Contra to 1229.02(362649).                

                                                                                   

c. Clearance by DPC of                   d. Clearance by DPC of                    

unassociated debit balance in            unassociated credit balances in           

account 1229.02 when no other            account 1229.02 when no other             

input is required.                       input is required.                        

(Computer transaction A 25.)             (Computer transaction A 25.)              

Contra to 1229.02(362649.)               Contra to 1229.02(362649).                

                                                                                   



1229.02(362649) UNASSOCIATED DEBITS (ADP)

This is a debit balance account maintained by receipt symbol 362649 and by decimal suffix (02) "non-Federal" representing potential debits to receivable accounts and held in suspense pending resolution of discrepancy or determination of disposition. This is a controlling account over subsidiary unassociated receivable debit accounts maintained on tape at the DPC.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Unassociated debit balances           a. Unassociated credit balance            

established as a result                  established as a result                   

 of amounts of accounting                of amounts of input transaction           

transfer documents                       04A exceeding                             

exceeding the amounts input              the amounts of the accounting             

transaction 04A.                         transfer documents.                       

 Computer transaction A 02.)              (Computer transaction A 02.)             

Contra to 1226.02(362649).               Contra to 1226.02(362649).                

                                                                                   

b. Correcting increases to               b. Correcting decreases to                

amounts of accounting                    amounts of accounting                     

transfer documents for input             transfer documents for input              

transaction 04A. (Input                  transaction 04A. (Input                   

transaction A 03. Computer               transaction A 03. Computer                

transaction A 03.)                       transaction 04A. (Input                   

Contra to 2031(362649).                  transaction A 03. Computer                

 .                                       transaction A 03.)                        

c. Rejections of transfers of            Contra to 2031(362649).                   

current receivable debits                 .                                        

(Input transaction 04A.)                 c. Resubmission of unassociated           

(Accounting run entry.                   debit balances in account                 

Computer transactions A 06 or            1229.02. (Input transaction 04D.          

A 07).                                   Computer transaction A 10.)               

Contra to 1226.02(362649).               Contra to 1221.02(362649).                

                                                                                   

d. clearance of unassociated             d. Clearance by DPC of                    

credit balances in account               unassociated debit balances in            

1229.02 which were established           account 1229.02 when no other             

as a result of input                     input is required. (Computer              

transactions 04 A being                  transaction A 25.)                        

overstated. (Input transaction           Contra to 1226.02(362649)                 

08E. Computer transaction A 18.)          .                                        

Contra to 1221.02(362649).                .                                        

                                                                                   

e. Clearance by DPC of                    .                                        

unassociated credit balances in           .                                        

account 1229.02 when no other             .                                        

input is required.                        .                                        

(computer transaction A 25.)              .                                        

Contra to 1226.02(362649).                .                                        

                                                                                   

f. Rejection in the update run            .                                        

of computer generated                     .                                        

transaction 01. "reinsert master          .                                        

record," in conjunction                   .                                        

with processing duplicate                 .                                        

claim number adjustment                   .                                        

input transactions.                       .                                        

(Computer generated                       .                                        

transaction A 57.)                        .                                        

Contra to 4226 (362649).                  .                                        

                                                                                   

g. Increase of current                    .                                        

receivable balance, input                 .                                        

transaction 04F, in conjunction           .                                        

with a corresponding                      .                                        

decrease under a different                .                                        

file/payee number rejected in             .                                        

the update run. (Computer                 .                                        

transaction A 33.)                        .                                        

Contra to 4226(362649).                   .                                        

                                                                                   



1236.02(362649) RECEIVABLE CREDITS IN PROCESS (ADP)

This is a credit balance account maintained by receipt symbol 362649 and by decimal suffix (02) "non-Federal" to record temporarily the credit side of transactions for which accounting transfer documents have been entered to proper accounts on the debit side and posting of the credit to proper account is to await computer processing of the transaction. This is a controlling account over credit items in process for the cycle at the DPC.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Total of transfers or                 a. Transfers of receivable                

receivable credits to DPC                credits to DPC.                           

processed. (Input transaction            (Input transaction 08C. Computer          

08C. Computer transac-                   transaction A 01.)                        

tion A 51.)                              Contra to 2031.                           

Contra to 1221.02(362649).                                                         

                                         b. Unassociated debit balances            

b. Rejections to transfers of            established in account                    

current receivable credits,              1239.02 as a result of amounts            

 input transaction 08C.                  of input transaction s                    

(Accounting run entry.                   08C exceeding the amount of the           

Computer transactions A 06 or A          accounting transfer                       

07.)                                     documents. (Computer transaction          

Contra to 1239.02(362649).               A 02.)                                    

                                         Contra to 1239.02(362649).                

c. Unassociated credit balances                                                    

established in account                   c. Clearance by DPC of                    

 1239.02 as a result of amounts          unassociated credit balances in           

of accounting transfer                   account 1239.02 when no input is          

 documents exceeding the amounts         required.                                 

 of input transac-                        (Computer transaction A 25.)             

tions 08C. (Computer transaction         Contra to 1239.02(362649).                

A 02.)                                    .                                        

Contra to 1239.02(362649).                .                                        

                                          .                                        

d. Clearance by DPC of                    .                                        

unassociated debit balances in            .                                        

account 1239.02 when no input is          .                                        

required. (Computer                       .                                        

 transaction A 25.)                       .                                        

Contra to 1239.02(362649).                .                                        

                                                                                   

                                                                                   



1239.02(362649) UNASSOCIATED CREDITS (ADP)

This is a credit balance account maintained by receipt symbol 362649 and by decimal suffix (02) "nonFederal" representing potential credits to receivable accounts held in suspense pending resolution of discrepancy or determination of disposition. This is a controlling account over subsidiary unassociated receivable credit accounts maintained on tape at the DPC.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Unassociated debit balances           a. Unassociated credits balances          

established as a result of               established as a result                   

amounts of input transactions            of amounts of accounting                  

08C exceeding amounts                    transfer documents                        

 of accounting transfer                  exceeding amounts of input                

documents. (Computer                     transaction 08C.                          

 transaction A 02.)                        (Computer transaction A 02.)            

Contra to 1236.02(362649.)               Contra to 1236.02(362649).                

                                                                                   

b. Correcting decreases to               b. Correcting increases to                

amounts of accounting                    amounts of accounting                     

transfer documents for input             transfer documents for input              

transaction 08C. (Input                  transactions 08C. (Input                  

transaction A 03. Computer               transaction A 03. Computer                

transaction A 03.)                       transaction A 03.)                        

Contra to 2031(362649).                  Contra to 2031(362649).                   

                                                                                   

c. Clearance, by refunds, of             c. Rejection of transfers of              

unassociated credit                      current receivables (input                

balances which were established          transaction 08C.) Accounting run          

 as a result of                          entry. credits                            

amounts of waivers, input                                                          

transaction 07C,                         Computer transaction A 06 or A            

exceeding current or                     07.)                                      

uncollectible receivable                 Contra to 1236.02(362649).                

 balances. (Input transaction                                                      

06C. Computer                            d. Clearance of unassociated              

 transaction A 15.)                      debit balances which were                 

Contra to 2036(362649).                  established as a result of                

                                         amounts of transfers                      

d. Clearance by return to field           of receivable credits (input             

stations of unassociated                 transaction 08C) being                    

credit balances which were               overstated. (Input transaction            

established as a result                  04E. Computer                             

  of amounts of both the input            transaction A 11.)                       

transaction 08c                          Contra to 1221.02(362649).                

and the accounting transfer                                                        

documents being                          e. Clearance by DPC of                    

overstated. (Input transaction           unassociated debit balances               

06E. Computer                            when no input is required.                

transaction A 16.)                       (Computer transaction                     

Contra to 2031(362649).                  A 25.)                                    

                                         Contra to 1236.02(362649).                

e. Clearance of unassociated                                                       

credit balances which                    f. Returned checks. (Computer             

were established as a result of          transaction A 30.)                        

amounts of waivers,                      Contra to 7125(362649).                   

input transaction 07C, being                                                       

overstated.                              g. Decrease of receivable                 

(Input transaction 06E. Computer         (transaction 08F) in                      

transaction A 16.)                       conjunction with changing                 

 Contra to 4224(362649).                 current receivables from                  

                                          one file/payee number to                 

f. Clearance, by application to          another file/payee number                 

receivables, of                          rejected in the update run.               

unassociated credit balances             (Input transaction 04F.                   

which were established                   Computer transaction A 34.)               

as a result of input transaction         Contra to 4226(362649).                   

08C or 08F                                                                         

 being rejected or understated.          h. Unassociated credit balance            

(Input transaction 06E.                  established as a result                   

Computer transaction A 16.)              of amounts of waivers, input              

Contra to 1221.03(362649).               transaction 07C,                          

 .                                       exceeding receivable balances.            

 .                                       (Computer transaction A 53.)              

 .                                       Contra to 1221.02(362649).                

 .                                                                                 

                                                                                   



1239.02(362649) UNASSOCIATED CREDITS (ADP)-Continued

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

g. Clearance, by application to           .                                        

receivable, of                            .                                        

unassociated credit balances              .                                        

which were established                    .                                        

as a result of amounts of                 .                                        

waivers, input transactions               .                                        

07C, exceeding the receivable             .                                        

balances. (Input                          .                                        

transaction 06E. Computer                 .                                        

transaction A 16.)                        .                                        

Contra to 1221.02(362649).                .                                        

                                                                                   

h. Clearance by DPC of                    .                                        

unassociated credit balances              .                                        

 when no input is required.               .                                        

(Input transaction A 25.)                 .                                        

Contra to 1236.02(362649).                .                                        

                                          .                                        

i. Reissuance of returned checks          .                                        

(C&P system only)                         .                                        

applicable to 362649. (Input              .                                        

transaction 06C.                          .                                        

 Computer transaction A 15.)              .                                        

Contra to 2036.                           .                                        

                                          .                                        

j. Clearance of unassociated              .                                        

credit balances in account                .                                        

1239.02 which were established            .                                        

as a result of returned                   .                                        

checks (transaction 21) and               .                                        

applied to receivables.                   .                                        

(Input transaction 06E. Computer          .                                        

transaction A 16.)                        .                                        

Contra to 4224 (362649),                  .                                        

1221.02(362649).                          .                                        

                                          .                                        

k. Clearance of unassociated              .                                        

credit balances in account                .                                        

 1239.02(362649) which were               .                                        

established as a result                   .                                        

of returned checks (transaction           .                                        

21) and funds                             .                                        

are retained in the receipt               .                                        

account, no receivable                    .                                        

to be liquidated. (Input                  .                                        

transaction 06E. Computer                 .                                        

transaction A 16.)                        .                                        

Contra to 4224.                           .                                        

                                          .                                        

                                          .                                        



2031 GENERAL FUND RECEIPTS

This credit balance (liability) account maintained in the "Other" series of general ledger accounts by receipt symbol 361060 and 362649 to show the amount of general fund receipts accrued or collected.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Transfer of receivable                a. Transfers of receivables to            

credits to DPC. (Input                   DPC. (Input transaction                   

transaction 08C. Computer                04A. Computer transaction A               

transaction A 01.)                       01.).                                     

Contra to 1236.02(362649).                Contra to 1226.02(362649).               

                                                                                   

b. Transfer of current                   b. Correcting increases to                

receivables from DPC to the              amounts of accounting                     

Manila regional office.                  transfer documents for input              

(Computer transaction A 58.)             transaction 04A. (Input                   

Contra to 1221.02(362649).                transaction A 03. Computer               

                                         transaction A 03.)                        

c. Correcting decreases to               Contra to 1229.02(362649).                

amounts of accounting                                                              

transfer documents for input             c. Correcting decreases to                

transaction 04A.                         amount of account transfer                

(Input transaction A 03.                 document for input transaction            

Computer transaction A 03)               08C. (Input                               

Contra to 1229.02(362649).               transaction A03. Computer                 

                                         transaction A 03.)                        

d. Correcting increases to               Contra to 1239.02(362649).                

amounts of accounting                                                              

transfer documents for input             d. Clearance, by return to field          

transaction 08C. (Input                  stations, of unassociat-                  

transaction A 03. Computer               ed credit balances in account             

transaction A 03.)                       1239.02 which were                        

Contra to 1239.02(362649).               established as a result of both           

                                         the input transactions                    

e. Net cumulative balance                08C and accounting transfer               

transferred from the general             documents being                           

fund deposit account at end of           overstated. (Input transaction            

 fiscal year.                            06E.                                      

Contra to 7125(361060),                   Computer transaction A 16.)              

7125(362649).                            Contra to 1239.02(362649).                

                                                                                   

f. Net cumulative balance                e. Net cumulative balance                 

transferred from the general             transferredfund earnings account          

fund write off account at end of         at end of  from the general               

fiscal year.                             fiscal year.                              

Contra to 4224(362649).                  Contra to 3014(361060),                   

                                         3014(362649).                             

g. Debit balance of account                                                        

4226(362649) closed at                   f. Credit balances of account             

                                         4226(362649) closed at                    

end of fiscal year.                      end of fiscal year.                       

Contra to 4226(362649).                  Contra to 4226(362649).                   

                                                                                   

                                                                                   



FIELD STATION ENTRIES


Debits:                                   Credits:                                 

                                                                                   

a. Transfers of receivable                a. Transfers of receivable               

debits to DPC.                            credits to DPC.                          

 (Input transaction 04A.)                 (Input transaction 08C.)                 

Contra to 1221.02.                        Contra to 1221.02.                       

                                          Correcting increases to amounts          

b. Correcting increases of                of receivable                            

amounts of receivable debits                                                       

 (input transaction 04A)                  b. credits (input transaction            

previously recorded                       08C) previously recorded                 

as transferred to DPC by                   as transferred to DPC by                

accounting transfer                       accounting                               

 documents. (Input transaction A          transfer documents. (Input               

03.)                                      transaction A 03.)                       

Contra to 1221.02.                        Contra to 1221.02.                       

                                                                                   

                                                                                   



2031 GENERAL FUND RECEIPTS-Continued

FIELD STATION ENTRIES


Debits:                                  Credits:                                  

                                                                                   

c. Correcting decreases of               c. Correcting decreases of                

amounts of receivable                    amounts of receivable                     

credits (input transaction 08C)          debits (input transaction 04A)            

previously recorded                      previously recorded                       

as transferred to DPC by                  as transferred to DPC by                 

accounting transfer                      accounting                                

documents. (Input transaction A          transfer documents. (Input                

03.)                                     transaction A 03.)                        

Contra to 1221.02.                       Contra to 1221.02.                        

                                                                                   

d. Debit balance of account              d. Credit balance of account              

4226(362649) closed                      4226(362649) closed                       

at end of fiscal year.                    at end of fiscal year.                   

Contra to 4226(362649).                  Contra to 4226(362649).                   

                                                                                   

                                                                                   



2036(362649) DISBURSEMENTS PENDING (ADP)

This is a credit balance account maintained by receipt symbol 362649 to record temporarily the credit side of payment transactions being processed by the computer pending processing which will record the payment vouchers.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. One-time payments processed.          a. Hardship refunds of amounts            

(Computer                                withheld from                             

transaction A 32.)                        CP&E benefits and applied to             

Contra to 7126.02(362649).               receivables.                              

 .                                        (Input transaction 06B.                  

 .                                       Computer transaction                      

 .                                        A 14.)                                   

 .                                       Contra to 1221.02, 4224(362649).          

 .                                                                                 

 .                                       b. Clearance, by refunds, of              

 .                                       unassociated credit                       

 .                                       balances in account 1239.02               

 .                                       which were established                    

 .                                       as a result of amounts of                 

 .                                       waivers (input transaction                

 .                                       07C) exceeding current or                 

 .                                       uncollectible                             

 .                                       receivable balances. (Input               

 .                                        transaction 06C.                         

 .                                       Computer transaction A 15.)               

 .                                       Contra to 1239.02(362649).                

 .                                                                                 

 .                                       c. Reissuance of returned checks          

 .                                       (C&P system only)                         

 .                                       applicable to 362649. (Input              

 .                                       transaction 06C.                          

 .                                       Computer transaction A 15.)               

 .                                        Contra to 1239.02(362649).               

                                                                                   

                                                                                   



3014 MISCELLANEOUS GENERAL FUND EARNINGS-CURRENT FISCAL YEAR

This is a credit balance (nominal) account maintained in the "Other" series of general ledger accounts by receipt symbol 361060 and 362649 to show the amount of general fund earnings derived as a by-product of VA operations during the current fiscal year. Under the CP&E ADP system it is used to show the amount of overcollections of receivables for trainee tools and the amount of withdrawals from PFOP due to whereabouts of veterans being unknown. (When the PFOP balance is less than $1)

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Net cumulative balance closed         a. Overcollections of current or          

at end of fiscal year.                   uncollectible                             

Contra to 2031(361060),                   receivable balances in amounts           

2031(362649).                            of less than                              

 .                                       $1.00 after application of                

 .                                       collections. (Input                       

 .                                        transaction 08, 08A and 08B.             

 .                                       Computer transaction                      

 .                                        A 39.)                                   

 .                                       Contra to 7125(362649).                   

 .                                                                                 

 .                                       b. Withdrawals of PFOP balances           

 .                                       of less than $1.00                        

 .                                       and transfer to general fund              

 .                                       receipts due to where                     

 .                                       abouts of veterans being                  

 .                                       unknown. (Input transaction               

 .                                       06F. Computer transaction A 17.)          

 .                                       Contra to 7125(361060).                   

 .                                                                                 

                                                                                   



4224 RECEIVABLE WRITEOFFS-GENERAL FUND RECEIPTS

This is a debit balance (nominal) account maintained by receipt symbol to show the amounts of general fund receipt receivables determined to be uncollectible. (General Fund receipt symbol 362649 only is applicable to the CP&E ADP system.)

DPC ENTRIES


Debits:                               Credits:                                  

                                                                                

a. Receivables determined to          a. Total of cash collections              

be uncollectible.                     processed and applied to                  

(Input transactions 07A and           uncollectible receivables.                

07B. Computer                         (Input transactions 08                    

 transaction A 40.)                    and 08A. Computer transaction A          

Contra to 1221.02(362649).            49.)                                      

                                      Contra to 7125(362649).                   

b. Total amount of waivers                                                      

processed applicable to               b. Total of transfers of voucher          

current receivables. (Input           offsets to DPC                            

transaction 07C.                       processed and applied to                 

 Computer transaction A 43.)          uncollectible                             

Contra to 1221.02(362649).            receivables. (Input transaction           

                                      08B. Computer transaction A 50.)          

c. Total amount of writeoffs          Contra 7125(362649).                      

due to compromise,                                                              

discharge in bankruptcy,              c. Irregular and monthend                 

etc., processed applicable to         deductions from CP&E                      

 current receivables. (Input          benefits applied to                       

transaction 07D.                      uncollectible receivables.                

Computer transaction A 44.)           (Computer transactions A 56 and           

Contra to 1221.02(362649).            A 61.).                                   

                                      Contra to 7125(362649).                   

d. Hardship refunds of                                                          

amounts previously withheld           d. Withdrawals from PFOP or FDIB          

from CP&E benefits that were          funds applied                             

applied to                            to uncollectible receivables.             

 uncollectible receivables.           (Input transaction 06F.                   

(Input transaction 06B.               Computer transaction A 17.)               

Computer transaction A 14.)                                                     

Contra to 2036(362649).                                                         

                                      Contra to 7125(362649).                   

e. Uncollectible checks                                                         

applicable to uncollectible           e. Clearance of unassociated              

receivables. (Input                   credit balances in account                

transaction 04B. Computer             1229(36F3875) which were                  

transaction A 48.)                    established as a result of                

Contra to 7125(362649).               amounts of input transaction 04B          

                                      applicable to                             

f. Unassociated credit                uncollectible accounts being              

balances established in               overstated. (Input                        

account 1239.02 as a result           transaction 08E. Computer                 

of amounts of waivers                 transaction A 18.)                        

 (input transaction 07C)              Contra to 7125(362649).                   

exceeding amounts of                                                            

uncollectible receivables.            f. Clearance of unassociated              

(Computer transaction A               credit balance in account                 

53.)                                  1239.02 which were established            

Contra to 1239.03(362649).            as a result of amounts                    

                                       of waivers (input transaction            

g. Liquidations of current            07C) applicable to both                   

receivable balanless than             current and uncollectible                 

$1.00 remaining ces of                accounts being overstated.                

after application of                  Input transaction 06E. (Computer          

 collections or voucher               transaction A 16.)                        

offsets. (Input transactions          Contra to 1239.02(362649).                

08, 08A and 08B. Computer                                                       

transaction A 39.)                    g. Clearance of unassociated              

Contra to 1221.02(362649).            credit balances in account                

 .                                     1239(36F3875) which were                 

 .                                    established as a result of                

 .                                    input transactions 08, 08A or             

 .                                    08B applicable to                         

 .                                    uncollectible receivables being           

 .                                    rejected or understated.                  

 .                                    (Input transaction 06E. Computer          

 .                                    transaction A 16.)                        

 .                                    Contra to 7125(362649).                   

 .                                                                              

 .                                                                              



4224 RECEIVABLE WRITEOFFS-GENERAL FUND RECEIPTS-Continued

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

h. Clearance of unassociated             h. Clearance by application to            

debit balances in account                receivables of                            

1239(36F38750 which were                 unassociated credit balances in           

established as a result of               account 1239.02 which                     

input transactions 08, 08A or            were establishes as a result of           

08B applicable to                        amounts of waivers,                       

uncollectible accounts being             input transaction 07C,                    

overstated. (Input                       applicable to uncollectible               

transaction 04E. Computer                accounts exceeding the                    

transaction A 11.)                       receivable balances. (Input               

Contra to 7125(362649).                  transaction 06E. Computer                 

                                         transaction A 16.)                        

i. Clearance of unassociated             Contra to 1239.02(362649).                

debit balances in account                                                          

1229(36F3875) which were                 i. Clearance of unassociated              

established as a result of               credit balances in account                

input transaction 04B being              1239.02 which were established            

understated. (Input                      as a result of returned                   

transaction 04E. Computer                checks (transaction 21) and               

transaction A 11.0                        applied to uncollectible                 

Contra to 7125(362649).                  receivables. (Input transaction           

 .                                       A 16.)                                    

 .                                       Contra to 1239.02(362649)                 

 .                                                                                 

 .                                       j. Clearance of unassociated              

 .                                       credit balances in account                

 .                                        1239.02(364629) which were               

 .                                       established as a result                   

 .                                       of returned (transaction 21) and          

 .                                       funds are to be                           

 .                                       retained in receipt account, no           

 .                                       receivable to                             

 .                                       be liquidated. (Input                     

 .                                       transaction 06E. Computer                 

 .                                       transaction A 16.)                        

 .                                       Contra to 1239.02(362649).                

 .                                                                                 

 .                                       k. Net cumulative balance closed          

 .                                       at end of fiscal year.                    

 .                                       Contra to 2031 (362649).                  

 .                                                                                 

 .                                                                                 



4226(362649) RECEIVABLE ADJUSTMENTS-ADP PROCESSING

This is a debit or credit balance (nominal) account maintained by receipt symbol 362649 to show the net results of computer processing of changes in file/payee numbers, duplicate claim numbers, adjustments and/or other adjustments applicable to loan balances.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

. Decrease of current receivable         a. Increase of current                    

balances (transaction                    receivable balances in                    

a 08F) in conjunction with a             conjunction with a corresponding          

corresponding increase                   decrease under a                          

under a different file/payee             different file/payee number.              

number. (Input transaction               (Input transaction 04F.                   

04F. Computer transaction A 13.)         Computer transaction A 12.)               

Contra to 1221.02(362649).               Contra to 1221.02(362649).                

                                                                                   

b. Decrease of receivable                b. Rejection in the update run            

(transaction 08F) in                     of computer generated                     

conjunction with changing                 transaction 01, "reinsert                

current receivables from                 master record," in conjunc-               

on file/payee number to another          tion with processing duplicate            

file/payee number                        claim number                              

  rejected in the update run.            adjustment input transactions.            

(Input transaction 04F.                  (Computer transaction A 57).              

Computer transaction A 34.)              Contra to 1229.02(362649).                

Contra to 1239.02(362649).                                                         

                                         c. Increase of current                    

c. Decreases of current                  receivables balance, input                

receivable balances in                   transaction 04F, in conjunction           

conjunction with processing              with a corresponding                      

duplicate claim number                   decrease under a different                

 adjustment input transactions.          file/payee number rejected                

(Computer transactionA 13.).              in the update run. Computer              

Contra to 1221.02.                       transaction A 33.)                        

                                         Contra to 1229.02(362649).                

d. Credit balance closed at end                                                    

of fiscal year.                          d. Increases of current                   

Contra to 2031.                          receivable balances in                    

 .                                       conjunction with corresponding            

 .                                       increases when processing                 

 .                                       duplicate claim number                    

 .                                       adjustment input transactions             

 .                                       . (Computer transaction A 12.)            

 .                                       Contra to 1221.02.                        

 .                                                                                 

 .                                       e. Debit balance closed at end            

 .                                       of fiscal year.                           

                                         Contra to 2031.                           

                                                                                   

                                                                                   



FIELD STATION ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Establishment of current              a. Reestablishment of current             

receivable credits which                 receivable previously                     

will be transferred to DPC.              reduced in error in DPC records.          

Contra to 1221.02(3626490.               Contra to 1221.02(362649).                

                                                                                   

b. Credit balance closed at end          b. Reestablishment of current             

of fiscal year.                          receivable previously                     

Contra to 2031.                          written of in error in DPC                

                                         records because of death,                 

                                          waiver or bankruptcy.                    

                                         Contra to 1221.02(362649).                

                                                                                   

                                         c. Debit balance closed at end            

                                         of fiscal year.                           

                                         Contra to 2031.                           

                                                                                   

                                                                                   



7101(362649) UNCOLLECTIBLE ACCOUNTS RECEIVABLES

This is a debit balance (statistical) account maintained in the "Other" series of general ledger accounts by receipt symbol 362649) to show the total amount of uncollectible accounts receivable whether or not they have been reported to GAO.

DPC ENTRIES


Debits:                                   Credits:                                 

                                                                                   

a. Receivables determined to be           a. Total of collections                  

uncollectible (Input                      processed applicable to                  

transactions 07A, 07B. Computer           receivables. (Input transactions         

 transaction A 41.)                        08, 08A. Computer                       

Contra to 7102, 7103.                     transaction a 49.)                       

                                          Contra to 7102, 7103.                    

b. Establishments or increase                                                      

adjustments of                            b. Total of transfers of                 

receivables. (Input transaction           unapplied deposit fund                   

04E. Computer                             voucher offsets processed.               

transaction A 36.)                        (Input transaction 08B.                  

Contra to 7102, 7103.                      (Computer transaction A 50.)            

                                          Contra to 7102, 7103.                    

c. Reestablishment or increase                                                     

of receivable as a result                 c. Irregular and monthend                

of hardship refunds of amounts            deductions from CP&E                     

previously withheld                       benefits applied to receivables.         

from CP&E benefits and applied            (Computer transactions                   

to receivables. (Input                     A 56 and A 61.)                         

transaction 06B. Computer                 Contra to 7102, 7103.                    

transaction A 14.)                                                                 

Contra to 7102, 7103.                     d. Withdrawals from PFOP or FDIB         

d. Uncollectible check                    funds and applied                        

applicable to receivables.                to receivables. (Input                   

(Input transaction 04B                    transaction 06F. Computer                

. Computer transaction A 48.)             transaction A 17).                       

Contra to 7102, 7103.                     Contra to 7102, 7103.                    

                                                                                   

e. Amounts of waivers (input              e. Reductions of receivables by          

transactions 07C) which                   GAO Form C-92.                           

are in excess of receivable                (Input transaction 07G.                 

balances. (Computer                        Computer transaction A 45.)             

 transaction A 53.)                       Contra to 7102.                          

Contra to 7102, 7103.                                                              

                                          f. Reduction or decrease                 

f. Increases of receivable                adjustments of receivables.              

amounts in conjunction with                (Input transaction 08E.                 

 corresponding decreases under a          Computer transaction A 38.)              

different file/payee                      Contra to 7102, 7103.                    

 number. (Input transaction 04F.                                                   

Computer transaction A 12.)               g. Waivers of receivables.               

Contra to 7102, 7103.                     (Input transaction 07C.                  

                                          Computer transaction A 43.)              

g. Computer generated 01,                 Contra to 7102, 7103.                    

"reinsert master record"                                                           

processed in conjunction with             h. Writeoffs, (compromises,              

processing duplicate                      discharges in bankruptcy,                

claim number adjustment input.            etc.) of receivables. (Input             

(Computer transaction A 12.)              transaction 07D.                         

Contra to 7102, 7103.                     Computer transaContra to 7102,           

                                          7103.ction a 44.)                        

h. Clearance of unassociated                                                       

debit balances in account                 i. Liquidation of receivable             

1239(36F3875) which were                  balances of less than $1.00              

established as a result of                remaining after application of           

amounts of collections (input             collections (Input                       

transactions 08, 08A)                     transactions 08, 08A) or voucher         

or voucher offsets (Input                 offsets (Input                           

transaction 08B) being                     transaction 08B). (Computer             

overstated.                               transaction A 39.)                       

 (Input transaction 04E.                  Contra to 7102, 7103.                    

Computer transaction A 11.)                                                        

                                                                                   

                                                                                   



7101(362649) UNCOLLECTIBLE ACCOUNTS RECEIVABLES-Continued

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

i. Clearance of unassociated             j. Decreases of receivables               

debit balances in account                (transaction 08F) in                      

1229(36F3875) which were                 conjunction with corresponding            

established as a result of               increases under                           

amounts of uncollectible checks          a different file/payee number.            

(Input transaction                       (Input transaction 04F.                   

 04B) being understated. (Input          Computer transaction A 13.)               

transaction 04E.                         Contra to 7102, 7103.                     

Computer transaction A 11.)                                                        

Contra to 7102, 7103.                    k. Decreases of receivable in             

 .                                       conjunction with                          

 .                                       corresponding increases for               

 .                                       duplicate claim number                    

 .                                        adjustment input transactions.           

 .                                       (Computer transaction A 13.)              

 .                                       Contra to 7102, 7103.                     

 .                                                                                 

 .                                       l. Clearance of unassociated              

 .                                       credit balance in account                 

 .                                       1239(36F3875) which were                  

 .                                       established as a result                   

 .                                        of amounts of collections                

 .                                       (input transactions 08,                   

 .                                        08A) or voucher offsets (input           

                                         transaction 08B)                          

 .                                       being rejected or understated.            

 .                                       (Input transaction 06E.                   

 .                                       Computer transaction A 16.)               

 .                                       Contra to 7102, 7103.                     

 .                                                                                 

 .                                       m. Clearance, by application to           

 .                                       receivables, of unassociated              

 .                                       credit balances in account 1239           

 .                                         which were established                  

 .                                        as a result of amounts of                

 .                                       waivers                                   

 .                                        (Input transaction 07C)                  

 .                                       exceeding receivable balances             

 .                                       . (Input transaction 06E.                 

 .                                       Computer transaction A 16.)               

 .                                       Contra to 7102, 7103.                     

 .                                                                                 

 .                                       o. Rejection of computer                  

 .                                       generated transaction 01                  

 .                                       "reinsert master record' by the           

 .                                       update run in conjunc-                    

 .                                       tion with processing duplicate            

 .                                       claim number                              

 .                                       adjustment input transactions.            

 .                                       (Computer                                 

 .                                        transaction A 57.)                       

 .                                       Contra to 7102, 7103.                     

                                                                                   

 .                                       p. Clearance of unassociated              

 .                                       credit balances in account                

 .                                       1239.02 which were established            

 .                                       as a result of returned                   

 .                                        checks t(transaction 21) and             

 .                                       applied to uncollectible                  

 .                                       receivables. (Input transaction           

 .                                       06E. Computer                             

 .                                       transaction A 16.)                        

 .                                       Contra to 7102, 7103.                     

 .                                                                                 

 .                                                                                 



7102(362649) UNCOLLECTIBLE ACCOUNTS RECEIVABLES-TRANSFERRED TO GAO

This is a credit balance (statistical) account maintained in the "Other" series of general ledger accounts by receipt symbol 362649 to show the total amount of uncollectible receivables that have been reported to GAO.

DPC ENTRIES


Debits:                                  Credits:                             

                                                                              

a Total of collections processed         a. Receivables reported to           

and applied                              GAO as uncollectible.                

 to receivables. (Input                   (Input transaction 07A.             

transactions 08, 08A.                    Computer transaction A 41.)          

 Computer transaction A 49.)             Contra to 7101.                      

                                                                              

Contra to 7101.                          b. Establishment or increase         

                                         adjustments of receivables           

b. Total of transfer of                  . (Input transaction 04E.            

unapplied deposit fund voucher           Computer transaction                 

offsets processed and applied to          A 36.)                              

receivables.                             Contra to 7101.                      

(Input transaction 08B. Computer                                              

transaction  A 50.)                      c. Reestablishments or               

Contra to 7101.                          increases of receivables as          

                                         a result of hardship refunds         

c. Irregular and monthend                of amounts previously                

deductions from CP&E                     withheld from CP&E benefits          

benefits applied to receivables.         and applied to                       

(Computer                                receivables. (Input                  

transactions A 56 and A 61.)             transaction 06B. Computer            

Contra to 7101.                           transaction A 14.)                  

                                         Contra to 7101.                      

d. Withdrawals from PFOP or FDIB                                              

funds and applied                        d. Uncollectible checks              

to receivables. (Input                   applicable to receivables.           

transaction 06F. Computer                (Input transaction 04B.              

transaction A 17.)                       Computer transaction  A 48.)         

Contra to 7101.                          Contra to 7101.                      

                                                                              

e. Reductions of receivables             e. Amounts of waivers (input         

by GAO Form C-92.                        transaction 07C) which               

 (Input transaction 07G.                 are in excess of receivable          

Computer transaction                     balances.  (Computer                 

 A 45.)                                  transaction A 53.)                   

Contra to 7101.                          Contra to 7101.                      

                                                                              

f. Reduction or decrease                 f. Increases of receivables          

adjustments of receivables.              in conjunction with                  

(Input transaction 08E.                  corresponding decreases              

Computer transaction                     under a                              

 A 38.)                                  different file/payee                 

Contra to 7101.                          number . (Input transaction          

                                         04F.                                 

g. Waivers of receivable. (Input         Computer transaction A 12.)          

transaction 07C.                         Contra to 7101.                      

 Computer transaction A 43.)                                                  

Contra to 7101.                          g. Computer generated 01             

                                         "reinsert master record"             

h Writeoffs (compromises,                transactions processed in            

discharges in bankruptcy,                conjunction with processing          

etc.) of receivables. (Input             duplicate claim number               

transaction 07D.                         adjustment input. (Computer          

 Computer transaction A 44.)             transaction A 12.)                   

Contra to 7101.                          Contra to 7101.                      

                                                                              

i. Liquidations of receivable            h. Clearance of unassociated         

balances of less than                    debit balances in account            

$1.00 remaining after                    1239(36F3875established as a         

application of collections               result ) which were                  

(Input transactions 08, 08A) or          of amounts of collections            

voucher offsets                          (input transactions                  

(Input transaction 08B).                 08, 08A) or voucher offsets          

(Computer transaction                    (input transaction 08B)              

A 39 .)                                  being overstated. (Input             

Contra to 7101.                          transaction 04E. Computer            

 .                                       transaction A 11.)                   

 .                                       Contra to 7101.                      

                                                                              

                                                                              



7102(362649) UNCOLLECTIBLE ACCOUNTS RECEIVABLES-TRANSFERRED TO GAO-Continued

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

j. Decreases of receivables              i. Clearance of unassociated              

(transaction 08F) in                     debit balances in account                 

different file/payee number.             1229(36F38750 which were                  

(Input transaction 04F.                  established at a result of                

Computer transaction A 13.)              amounts of uncollectible checks           

Contra to 7101.                          (input transaction                        

                                         04B) being understated. (Input            

k. Decreases of receivables in           transaction 04E.                          

conjunction with                         Computer transaction A 11.)               

corresponding increases for              Contra to 7101.                           

 duplicate claim number                   .                                        

 adjustment input. (Computer              .                                        

transaction A 13.)                        .                                        

Contra to 7101.                           .                                        

                                                                                   

l. Clearance of unassociated              .                                        

credit balances in account                .                                        

1239(36F3875) which were                  .                                        

established as a result of                .                                        

amounts of collections (input             .                                        

transactions 08, 08A)                     .                                        

or voucher offsets (input                 .                                        

transaction 08B) being                    .                                        

rejected or understated. (Input           .                                        

transaction 06E.                          .                                        

Computer transaction A 16).               .                                        

Contra to 7101.                           .                                        

                                                                                   

m. Clearance, by application to           .                                        

receivables, of                           .                                        

unassociated credit balances in           .                                        

account 1239 which                        .                                        

were established as a result of           .                                        

amounts of waivers                        .                                        

 (input transaction 07C)                  .                                        

exceeding receivable balances.            .                                        

(Input transaction 06E. Computer          .                                        

transaction A 16.)                        .                                        

Contra to 7101.                           .                                        

                                          .                                        

n. Clearance of unassociated              .                                        

credit balances in account                .                                        

1229(36F3875) which were                  .                                        

 established as a result of               .                                        

amounts of uncollectible checks           .                                        

(input transaction                        .                                        

04B) being overstated. (Input             .                                        

transaction 08E.                          .                                        

 Computer transaction A 18.)              .                                        

Contra to 7101.                           .                                        

                                          .                                        

o. Rejection of computer                  .                                        

generated transaction 01                  .                                        

"reinsert mater record" by the            .                                        

update run in conjunc-                    .                                        

tion with processing duplicate            .                                        

number adjustment                         .                                        

input transactions. (Computer             .                                        

transaction A 57).                        .                                        

Contra to 7101.                           .                                        

                                          .                                        

p. Clearance of unassociated              .                                        

credit balances in account                .                                        

1239.02 which were established            .                                        

as a result of returned                   .                                        

checks (transaction 21) and               .                                        

applied to uncollectible                  .                                        

receivables. (Input transaction           .                                        

A 16.)                                    .                                        

Contra to 7101.                           .                                        

                                          .                                        

                                          .                                        



7103(362649) UNCOLLECTIBLE ACCOUNTS RECEIVABLES-NOT REPORTED TO GAO

This is a credit balance (statistical) account maintained in the "Other" series of general ledger accounts by receipt symbol 362649 to show the total amount of uncollectible receivables that have not been reported to GAO.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Total of collections                  a. Receivable determined to be            

processed and applied to                 uncollectible but not                     

receivables. (Input transactions         reported to GAO. (Input                   

08, 08A. Computer                        transaction 07B. Computer                 

transaction A 49.)                        transaction A 41.)                       

Contra to 7101.                          Contra to 7101.                           

                                                                                   

b. Total of transfers of                 b. Establishment or increase              

unapplied deposit fund voucher           adjustments of receiv-                    

offsets processed and applied to         ables. (Input transaction 04E.            

receivables. (Input                      Computer transaction                      

 transaction 08B. Computer                A 36.)                                   

transaction A 50.)                       Contra to 7101.                           

Contra to 7101.                                                                    

                                         c. Reestablishments or increases          

c. Irregular and monthend                of receivables as                         

deductions form CP&E                     a result of hardship refunds of           

benefits applied to receivables.         amounts previously                        

(Computer transactions                   withheld from CP&E benefits and           

A 56 and A 61.)                          applied to receivables.                   

Contra to 7101.                          Input transaction 06B.                    

                                         ( Computer transaction A 14.)             

d. Withdrawals from PFOP or FDIB         Contra to 7101.                           

funds and applied                                                                  

to receivables. (Input                   d. Uncollectible checks                   

transaction 06F. Computer                applicable to receivables.                

transaction A 17.)                       (Input transaction 04B. Computer          

Contra to 7101.                          transaction A 48.)                        

                                         Contra to 7101.                           

e. Reduction or decrease                                                           

adjustments of receivables.              e. Amounts of waivers (input              

 (Input transaction 08E.                 transaction 07C) which                    

Computer transaction A 38.)              are in excess of receivable               

Contra to 7101.                          balances. (Computer                       

                                          transaction A 53.)                       

f. Waivers of receivables.               Contra to 7101.                           

(Input transaction 07C                                                             

Computer transaction A 43.)              f. Increases of receivable                

Contra 7101.                             amounts in conjunction                    

                                          with c. orresponding decreases           

g. Writeoffs (compromises,               under a different                         

discharges in bankruptcy,                file/payee number. (Input                 

etc.) of receivables. (Input             transaction 04F. Computer                 

transaction 07D.                          transaction A 12.)                       

 Computer transaction A 44.)             Contra to 7101.                           

Contra to 7101.                                                                    

                                         g. Computer generated 01                  

h. Liquidations of receivable            "reinsert master record"                  

balances of less than                    transactions processed in                 

 $1.00 remaining after                   conjunction with processing               

application of collections               duplicate claim number                    

 (input transactions 08, 08A) or         adjustment input.                         

voucher offsets                           (Computer transaction A 12.)             

(input transaction 08B).                 Contra to 7101.                           

(Computer transaction                                                              

 A 39.)                                                                            

Contra to 7101.                                                                    

                                                                                   

                                                                                   



7103(362649) UNCOLLECTIBLE ACCOUNTS RECEIVABLES-NOT REPORTED TO GAO-Continued


Debits:                                  Credits:                                  

                                                                                   

i. Decreases of receivables              h. Clearance of unassociated              

(transaction 08f)                        debit balances in account                 

in conjunction with                      1239(36F3875) which were                  

corresponding increases under a          established as a result of                

 different file/payee number.             collections (input transactions          

(Input transaction 04F.                  08, 08A) or voucher                       

Computer transaction a 13.)              offsets (input transaction 08B)           

Contra to 7101.                          being overstated.                         

                                         (Input transaction 04E. Computer          

j. Decreases of receivables in           transaction A 11.)                        

conjunction with                         Contra to 7101.                           

corresponding increases for                                                        

duplicate claim number                   i. Clearance of unassociated              

adjustment input. (Computer              debit balances in account                 

transaction A 13.)                       1229(36F3875) which were                  

Contra to 7101.                          established as a result of                

                                         amounts of uncollectible checks           

k. Clearance of unassociated             (input transaction                        

credit balances in account               04B) being understated. (Input            

 1239(36F3875) which were                 transaction 04E.                         

established as a result of                Computer transaction A 1l.)              

collections (input transactions          Contra to 7101.                           

08, 08A) or voucher                       .                                        

 offsets (input transaction 08B)          .                                        

being rejected or                         .                                        

understated. (Input transaction           .                                        

06 E. Computer                            .                                        

transaction A 16.)                        .                                        

Contra to 7101.                           .                                        

                                          .                                        

l. Clearance, by application to           .                                        

receivables, of unassociated              .                                        

credit balances in account 1239           .                                        

which were established as                 .                                        

 a result of amounts of waivers           .                                        

(input transaction 07C)                   .                                        

exceeding receivable balances.            .                                        

  (Input transaction 06E.                 .                                        

Computer transaction A 16.)               .                                        

Contra to 7101.                           .                                        

                                          .                                        

m. Clearance of unassociated              .                                        

credit balances in                        .                                        

account 1229(36F3875) which were          .                                        

established as a                          .                                        

result of amounts of                      .                                        

uncollectible checks (input               .                                        

transaction 04B) being                    .                                        

overstated. (Input transaction            .                                        

08E. Computer transaction A 18.)          .                                        

Contra to 7101.                           .                                        

                                          .                                        

n. Rejection of computer                  .                                        

generated transaction 01                  .                                        

"reinsert master record" by the           .                                        

update run in conjunc-                    .                                        

tion with processing duplicate            .                                        

claim number                              .                                        

adjustment input transactions.            .                                        

(Computer transaction                     .                                        

 A 57.)                                   .                                        

Contra to 7101.                           .                                        

                                          .                                        

o. Clearance of unassociated              .                                        

credit balances in account                .                                        

 1239.02 which were established           .                                        

as a result of returned                   .                                        

checks (transaction 21) and               .                                        

applied to uncollectible                  .                                        

 receivables. (Input transaction          .                                        

 06E. Computer                            .                                        

 transaction A 16.)                       .                                        

Contra to 7101.                           .                                        

                                          .                                        

                                          .                                        



7125(362649) GENERAL FUND RECEIPTS DEPOSITED

This is a debit balance (statistical) account maintained in the "Other" series of general ledger accounts by receipt symbol 362649 to show the amount of miscellaneous general fund receipts deposited into the Treasury.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Total of cash collections             a. Clearance of unassociated              

processed and applied to                 debit balances in account                 

 receivables. (Input                      1239936F3875) which were                 

transactions 08, 08A. Computer           established as a result of                

transaction A 49.)                       collections (input transactions           

Contra to 1221.02(362649), 4224.         08, 08A or 08B) being                     

                                         overstated. (Input transaction            

b. Total of voucher offsets              04E. Computer                             

processed and applied to                  transaction A 11.)                       

receivables. (Input transaction          Contra to 1221.02(362649), 4224.          

08B. Computer                                                                      

transaction A 50.)                       b. Clearance of unassociated              

Contra to 1221.02(362649), 4224.         debit balances in account                 

                                         1229936F3875) which were                  

c. Irregular and monthend                established as a result of                

deductions form CP&E                     uncollectible checks (input               

benefits applied to receivables.         transaction 04B) being                    

(Computer transac-                       understated. (Input transaction           

tions A 56 and A 61.)                    04E. Computer                             

Contra to 1221.02(362649), 4224.         transaction A 11.)                        

                                         Contra to 1221.02(362649), 4224.          

d. Returned checks (Computer                                                       

transaction A 30.)                       c. Uncollectible checks                   

Contra to 1239.02(362649)                processed. (Input transaction             

                                         04B. Computer transaction A 48.)          

e. Withdrawals from PFOP and             Contra to 1221.02(362649), 4224           

FDIB funds and                                                                     

 applied to receivables. (Input          d. Confirmed "paid" date of               

transaction 06F.                         disbursements. (Computer                  

Computer transaction A 17.)               transaction A 27.)                       

Contra to 1221.02(362649), 4224.         Contra to 7126.02(362649).                

                                                                                   

f. Overcollections of amounts of         e. Net cumulative balance closed          

current or uncollecti-                   at end of fiscal year.                    

ble receivables of amounts of            Contra to 2031(362649).                   

less than $1.00. (Input                   .                                        

transaction s 08, 08A, 08B.               .                                        

 Computer transaction A 39.)              .                                        

Contra to 3014(362649).                   .                                        

                                          .                                        

g. Confirmed "paid" date of               .                                        

collections. (Computer                    .                                        

transaction A 27.)                        .                                        

Contra to 7126.02.                        .                                        

                                          .                                        

h. Clearance of unassociated              .                                        

credit balances in account                .                                        

 1239(36F3875) which were                 .                                        

established as a result of                .                                        

collections of voucher offsets            .                                        

(input transactions 08,                   .                                        

08A or 08B) Being rejected or             .                                        

understated. (Input                       .                                        

transaction 06E. Computer                 .                                        

transaction A 16.)                        .                                        

Contra to 1221.02(362649), 4224.          .                                        

                                          .                                        

                                          .                                        



7125(362649) GENERAL FUND RECEIPTS DEPOSITED-Continued

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

i. Clearance of unassociated              .                                        

credit balances in account                .                                        

1229(36F3875) which were                  .                                        

established as a result of                .                                        

uncollectible checks (input               .                                        

transaction 04B) being                    .                                        

overstated. (Input transaction            .                                        

08E. Computer                             .                                        

transaction A 18.)                        .                                        

Contra to 1221.02(362649), 4224.          .                                        

                                                                                   

                                                                                   



7125(361060) GENERAL FUND RECEIPTS DEPOSITED

This is a debit balance (statistical) account maintained in the "Other" series of general ledger accounts by receipt symbol 361060 to show the amount of miscellaneous general fund receipts deposited into the Treasury.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Transfers of PFOP balances of         a. Net cumulative balance closed          

less than $1.00                          at end of fiscal year.                    

to general fund receipts when            Contra to 2031.                           

the whereabouts                           .                                        

of the veteran is unknown.                .                                        

(Input transaction 06F.                   .                                        

Computer transaction A 17.)               .                                        

Contra to 3014(361060).                   .                                        

                                                                                   

                                                                                   



7126.02(362649) GENERAL FUND RECEIPTS IN TRANSIT

This is a debit balance (statistical) account maintained in the "Other" series of general ledger accounts to show the net amount of general fund receipt collections not accomplished or confirmed by Treasury disbursing centers or depositaries at the end of the month. Under the CP&E ADP systems it is used as a credit balance account to record disbursement vouchers for general fund receipt symbol 362649 by decimal suffix (02) non-Federal pending confirmation of the paid date.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Confirmed "paid" date of              a. Confirmed "paid" date of               

disbursement.                            collections.                              

(Computer transaction A 27.)              (Computer transaction A 27.)             

(Contra to 7125(362649).                 Contra to 71255(362649).                  

 .                                                                                 

 .                                       b. One-time payments processed.           

 .                                       (Computer transaction A 32.)              

 .                                       Contra to 2036(362649).                   

 .                                                                                 

 .                                                                                 



7218 RECEIPTS CREDITED TO TREASURY ACCOUNT

This is a debit balance (statistical) account maintained in the "Other" series of general ledger accounts by Treasury account symbol 20X6133 to show the amount of receipts credited to these Treasury accounts.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Transfer of PFOP balances of          a. Net cumulative balance closed          

$5.00 or more to Treasury                at end of fiscal year.                    

 accounts when the whereabouts           Contra to 7219.                           

of veterans are unknown.                  .                                        

 (Input transaction 06F.                  .                                        

Computer transaction A 17.)               .                                        

Contra to 7219.                           .                                        

                                                                                   

                                                                                   



7219 RECEIPTS CREDITED TO TREASURY ACCOUNTS-CONTRA

This is a credit balance (contra-statistical) account maintained in the "Other" series of general ledger accounts by Treasury account symbols 20X6133 to show the amount of receipt credited to these Treasury accounts.

DPC ENTRIES


Debits:                                  Credits:                                  

                                                                                   

a. Net cumulative balance closed         a. Withdrawals of PFOP balances           

at end of fiscal year.                   of $5.00 or more                          

Contra to 7218.                          and transfers to Treasury                 

 .                                       accounts due to whereabouts               

 .                                       of veterans being unknown.                

 .                                       (Input transactions                       

 .                                       06F. Computer transaction A 17.)          

 .                                       Contra to 7218.                           

 .                                                                                 

 .