APPENDIX M-7-2. PRO FORMA ENTRIES-REPS
This appendix contains the pro forma entries for REPS.
Pro Forma Description
. .
1 Receivable Due From Armed Services
2 Receipt of Funds From Armed Services
3 Return of Funds to Armed Services
4 Allowance Received/Withdrawn by VA Central Office
5 Disbursing Authority Received From VA Central
. Office
6 Transfer of Funds Between Fiscal Years
7 REPS Benefit Payment Authorized
8 Record Proceeds Released or Offset
9 Record Payment Voucher
10 Record "PAID" Date
11 Establish/Increase Receivable
12 Increase A/R Due to Uncollectible Check
13 A/R Decrease Due to Error
14 A/R Decrease by REPS Offset
15 A/R Decrease by Cash Collection
16 A/R Decrease by Offset From Other VA Benefits
17 Writeoff A/R
18 Waiver of A/R
19 Establish/Increase REPS Administrative Expenses
20 Decrease REPS Administrative Expenses
21 Payment of Administrative Expenses
22 Unavailable Check Cancellation
23 Returned Check Actions
24 Record Treasury Document for Collections
25 Record Treasury Document for Uncollectible Checks
26 Record Overcollections
27 Unassociated Credit
28 Unassociated Debit
29 Yearend Closing Entries
PRO FORMA ENTRIES
1. Record Establishment of Account Receivable for Billings to Armed Services (Posting Media: SF 1080, Voucher for Transfers Between Appropriations and/or Funds):
Debit: 1211.11 . 1211.12 . 1211.13 . 1211.14 Credit: 2095.1 . 2095.2 . 2095.3 . 2095.4
2. Record Receipt of Funds From Armed Services (Posting Media: Check Received):
Debit: 1012 Credit: 1211.21 . 1211.22 . 1211.23 . 1211.24
3. Return Unearned Portion of Deferred Income to Armed Services:
Debit: 2095.1 . 2095.2 . 2095.3 . 2095.4 Credit: 1012
4. Record Allowances Received or Withdrawn by VA Regional Office (Posting Media: VA Form 44564, Transfer of Disbursing Authority):
a. To record allowance received.
Debit: 6312 Credit: 5227
b. To record allowance withdrawn.
Debit: 5227 Credit: 6312
5. Record Disbursing Authority Received From VA Central Office for Fiscal Year 1984 Portion of Fund (Posting Media: VA Form 4-4564, Transfer of Disbursing Authority):
Debit: 1012.6 Credit: 6032.6
6. Record Transfer of Current Year Funds to Prior Year Funds When Current Year Benefits Are Applied to Prior Year Receivables (Posting Media: SF 1081, Voucher and Schedule of Withdrawals and Credits, prepared from Payday Report):
a. Current year cash transfer entry.
Debit: 2035 Credit: 1012
b. Prior year cash receipt entry (excluding FY 84).
Debit: 1012 Credit: 2035
c. FY 84 cash receipt entry.
Debit: 1012.6 Credit: 2035.6
7. Record REPS Retroactive or Recurring Benefit Payments Authorized for Payment or Offset (Posting Media: Payday Report).
Debit: 2095 . 4042 . 5227 Credit: 3016 . 2035 . 5229
8. Record Proceeds Released or Offset (Posting Media: Payday Report and Weekly Report, Part III).
a. Current or prior fiscal year proceeds (excluding FY 84).
Debit: 2090 Credit: 2035
b. FY 84 proceeds.
Debit: 2090.6 Credit: 2035.6
9. Record Computer Generated Payment Voucher:
a. Current and prior year payments (excluding FY 84).
Debit: 2035 Credit: 2038
b. FY 84 payments.
Debit: 2035.6 Credit: 2038.6
10. Record "PAID'' Date of Payment:
a. Current and prior year payments (excluding FY 84).
Debit: 2038 Credit: 1012
b. FY 84 payments.
Debit: 2038.6 Credit: 1012.6
11. Record Establishment/Increase of Receivables (Posting Media: Weekly Report, Part III):
a. Current fiscal year receivable.
Debit: 1217.2 . 3016 . 5229 Credit: 4043 . 2095 . 5227
b. Prior fiscal year receivable (excluding FY 84).
Debit: 1217.2 . 2245 . 5229 Credit: 2244 . 2095 . 2242
c. FY 84 receivable.
Debit: 1217.62 . 5229.6 Credit: 2244.6 . 2242.6
12. Incease A/R due to Uncollectible Check. (Posting Media: Weekly Report, Part III):
a. Current and prior year receivables (excluding FY 84).
Debit: 1217.3 Credit: 1226
b. FY 84 receivables.
Debit: 1217.63 Credit: 1226.6
13. Record Decrease/Error of Receivables (Posting Media: Weekly Report, Part III):
a. Decrease of current year receivable.
Debit: 2095 . 4043 . 2527 Credit: 3016 . 1217.12 . 5229
b. Decrease of prior year receivable (excluding FY 84).
Debit: 2095 . 2242 . 2244 Credit: 2245 . 5229 . 1217.11
c. Decrease of FY 84 receivable.
Debit: 2242.6 . 2244.6 Credit: 5229.6 . 1217.71
14. Record Decrease to Receivable Due to Offset From REPS Retroactive or Recurring Benefits or Proceeds (Posting Media: Payday Report, Part V):
a. Current and prior year receivables (excluding FY 84).
Debit: 2035 Credit: 1217.4
b. FY 84 receivable.
Debit: 2035.6 Credit: 1217.64
15. Record Decrease to Receivable Due to Cash Collections (Posting Media; Weekly Report, Part III):
a. Current and prior year receivables (excluding FY 84).
Debit: 1236 Credit: 1217.3
b. FY 84 receivables.
Debit: 1236.6 Credit: 1217.63
16. Record Decrease of Receivable Due to Offset of Other VA Benefits (Posting Media: Weekly Report, Part III):
a. Current and prior fiscal year receivables (excluding FY 84).
Debit: 1236 Credit: 1217.8
b. FY 84 receivables.
Debit: 1236.6 Credit: 1217.68
17. Record Writeoff of Receivables (Posting Media: Weekly Report, Part III).
a. Current fiscal year receivable.
Debit: 2095 . 4044 . 5227 Credit: 3016 . 1217.7 . 5229
b. Prior fiscal year receivable (excluding FY 84).
Debit: 2095 . 2242 . 2244 Credit: 2245 . 5229 . 1217.7
c. FY 84 receivable.
Debit: 2242.6 . 2244.6 Credit: 5229.6 . 1217.67
18. Record Waiver of Receivables (Posting Media: Weekly Report, Part III):
a. Current year receivable.
Debit: 2095 . 4045 . 5227 Credit: 3016 . 1217.5 . 5229
b. Prior fiscal year receivable (excluding FY 84).
Debit: 2095 . 2242 . 2244 Credit: 2245 . 5229 . 1217.5
c. FY 84 receivable.
Debit: 2242.6 . 2244.6 Credit: 5229.6 . 1217.65
19. Establish/Increase Estimated REPS Administrative Operating Expenses:
a. Current fiscal year expenses.
Debit: 2095 . 4040 . 5227 Credit: 3016 . 2075 . 5229
b. Prior fiscal year expenses.
Debit: 2242 . 2244 Credit: 5229 . 2075
20. Decrease Estimated REPS Administrative Operating Expenses:
a. Current fiscal year expenses.
Debit: 2075 . 3016 . 5229 Credit: 4040 . 2095 . 5227
b. Prior fiscal year expenses.
Debit: 2075 . 2245 . 5229 Credit: 2244 . 2095 . 2242
21. Record Payment of Administrative Expenses: (If payment exceeds accrual, pro forma entry 19 will be used to adjust accrual. If payment is less than accrual, pro forma entry 20 will be used to adjust accrual.)
Debit: 2075 Credit: 1012
22. Record Unavailable Check Cancellation Actions:
a. Unavailable check cancellation input.
Debit: 1216 Credit: 1234
b. To clear 1216 subsidiary, when no further action is to be taken.
Debit: 1234 Credit: 1216
c. To record unavailable check treated as canceled (Posting Media: SF 1184, Unavailable Check Cancellation).
Debit: 1012 . 1234 Credit: 1216 . 2086*
d. To record receipt of reclamation funds (SF 1080) from Treasury.
Debit: 1012 . 1234 Credit: 1216 . 2086*
*NOTE: For application of funds, refer to pro forma entry 23.
23. Returned Check Actions:
a. To record amount of accounting document (SF 1098, Schedule of Canceled Checks or Undelivered Checks).
(1) Current and prior year funds (excluding FY 84).
Debit: 1012 Credit: 2086**
(2) FY 84 funds.
Debit: 1012.6 Credit: 2086.6
b. To record excess amount if total of returned checks per listing is less than accounting document (SF 1098) (Posting Media: JV).
Debit: 2086 Credit: 2087**
c. To record excess amount if total of returned checks per listing is more than accounting document (SF 1098).
Debit: 2087 Credit: 2086**
d. Returned check input not applicable to fund.
Debit: 2086 Credit: 2087**
e. To establish "Benefit Proceeds" on returned checks.
(1) Current and prior fiscal years (excluding FY 84).
Debit: 2086 Credit: 2090
12) FY 84 checks.
Debit: 2086.6 Credit: 2090.6
NOTE: See pro forma entries 8, 27, and 28 for application of funds.
24. Record Accounting Document (SF 215, Deposit Ticket) for Cash Collections or SF 1081, (Voucher and Schedule of Withdrawals and Credits, for Offsets From Other Benefits:
a. Current or prior fiscal year collections (excluding FY 84).
Debit: 1012 Credit: 1236
b. FY 84 collections.
Debit: 1012.6 Credit: 1236.6
25. Record Accounting Document (SF 5515, Debit Voucher) for Uncollectible Checks:
a. Current and prior fiscal year receivables (excluding FY 84).
Debit: 1226 Credit: 1012
b. FY 84 receivables.
Debit: 1226.6 Credit: 1012.6
26. Record Overcollections:
a. Overcollections of amounts less than $1.
(1) Overcollections of current fiscal year receivables in amounts less tha n $1.
Debit: 1236 . 3016 . 5229 Credit: 4043 . 2095 . 5227
(2) Overcollections of prior fiscal year receivables (excluding FY 84) in amounts less than $1.
Debit: 1236 . 2245 . 5229 Credit: 2244 . 2095 . 2242
(3) Overcollections of FY 84 receivables in amounts less than $1.
Debit: 1236.6 . 5229.6 Credit: 2242.6 . 2244.6
b. Overcollections of amounts greater than $1.
Debit: 1236 Credit: 2090
c. Unidentified collections not applied to a master record.
Debit: 1236 Credit: 1239
27. Transfer Unassociated Credit Amounts to Suspense for Disposition:
a. 36F3875 entry.
Debit: 1012 Credit: 2047
b. 36_0200 entry.
Debit: 1239 . or . 2087 Credit: 1012
28. Transfer Unassociated Debit Amount to Suspense for Disposition:
a. 36F3875 entry.
Debit: 2047 Credit: 1012
b. 36_0200 entry.
Debit: 1012 Credit: 1239 . or . 2087
29. Closing Entries-End of Fiscal Year:
a. Close 1217.2 through 1217.12 into 1217.1.
b. Close 1217.62 through 1217.72 into 1217.6.
c. Close 3016, 4040, 4041, 4042, 4043, 4044, 4045, 4048, 4049, 5227, 5229, and 6312 into 2241.
d. Close 2242, 2244, 2245, 5229 into 2241.
e. Close 1012.6, 2242.6, 2244.6, 5229.6 and 6032.6 to 2241.6.
f. Close 1211.11 to 1211.21, 1211.12 to 1211.22, 1211.13 to 1211.23, and 1211.14 to 1211.24.