DRAFT
Standard General Ledger Accounts and
Definitions
Thursday, August 06, 1998
Page 0
Summary of General Ledger Changes for Fiscal Year 1999
DRAFT
Account Nunber: 1010
Account Title: Disbursing Authority
Normal Balance: Debit
This is a debit balance (asset) account maintained to show the funds made available for paying liabilities.
Records appropriated funds received Department-wide for the current fiscal year. This account will appear at
the field station level on the prior year trial balance.
Account Nunber: 1011
Account Title: Disbursing Authority - Central Office Reserve
Normal Balance: Debit
This is a debit balance (asset) account maintained for the Medical Care Collection Fund (MCCF) to show the
cumulative amount of disbursing authority available to be transferred to Treasury.
Account Nunber: 1013
Account Title: Disbursing Authority - Reimbursements
Normal Balance: Debit
This is a debit balance (asset) account maintained to show the net amount of fund and appropriation
reimbursements collected.
Account Nunber: 1018
Account Title: Disbursing Authority Transferred to Other Stations
Normal Balance: Credit
This is a credit balance (contra-asset) account maintained in the various Veterans Benefits Administration
(VBA) accounting system by deposit fund symbol to show the amount of disbursing authority transferred to
other stations.
Account Nunber: 1019
Account Title: Disbursing Authority Received From Other Stations
Normal Balance: Debit
This is a debit balance (asset) account maintained in various Veterans Benefits Administration accounting
systems by deposit fund symbol to show the amount of disbursing authority received from other stations.
Account Nunber: 1021
Account Title: 224 Disbursements
Normal Balance: Credit
This is a credit balance (contra-asset) account maintained by appropriation or fund to show the amounts on the
Treasury SF 224 that reflect disbursements by the VA. This account is also used for expenditure transfer of
funds between VA facilities or other Government agencies.
Page 1
DRAFT
Account Nunber: 1022
Account Title: 224 Collections
Normal Balance: Debit
This is a debit balance account maintained by appropriation or fund to show the amounts on the Treasury SF
224 that reflect deposits made to the VA. There must be an SF 215 Deposit Ticket or SF 5515 Debit Voucher
associated with each collection.
Account Nunber: 1023
Account Title: Non-224 Disbursements
Normal Balance: Debit/Credit
This is a debit or credit balance (contra-asset) account maintained by appropriation or fund to show the
amounts disbursed by the VA that are not reflected on the Treasury SF 224.
Account Nunber: 1024
Account Title: Non-224 Collections
Normal Balance: Debit
This is a debit balance account maintained by appropriation or fund to show the amounts deposited to the VA
that are not reflected on the Treasury SF 224.
Account Nunber: 1025
Account Title: NON 224 Disbursements -PAID System
Normal Balance: Credit
This is a credit balance account maintained by appropriation or fund to show the amount of disbursements
recorded from the PAID system that are not reflected on the Financial Management System Treasury SF 224.
Account Nunber: 1026
Account Title: OPAC Disbursements
Normal Balance: Debit/Credit
This is a debit or credit balance (asset) account maintained by Treasury appropriation symbol to show the
amounts charged to VA that are reported through the Government On-Line Accounting System (GOALS).
Account Nunber: 1029
Account Title: 224 General Fund Receipt Collections
Normal Balance: Debit
This is a debit balance maintained by general fund receipt or special receipt appropriations or fund to record the
amounts on the Treasury SF 224 that reflect deposits made to the VA. There must be an SF 215 Deposit Ticket
or SF 5515 Debit Voucher associated with each collection.
Account Nunber: 1030
Account Title: 224 General Fund Receipts Transfers In and Out
Normal Balance: Debit/Credit
This is a debit or credit balance maintained by general fund receipt or special receipt appropriations or fund to
record transfer of cash collections. This transfer can be between VA facilities or between agencies.
Page 2
DRAFT
Account Nunber: 1031
Account Title: 224 Disbursements - Donated
Normal Balance: Credit
This is a credit balance maintained by trust and escrow fund to record the amounts on the Treasury SF 224 that
reflect disbursements by the VA. This account is also used for expenditure transfer of funds between VA
facilities or other Government agencies.
Account Nunber: 1032
Account Title: 224 Collections - Donated
Normal Balance: Debit
This is a debit balance account maintained by trust or escrow fund to show amounts on the Treasury SF 224
that reflect deposits made to the VA. There must be an SF 215 Deposit Ticket or SF 5515 Debit Voucher
associated with each collection.
Account Nunber: 1036
Account Title: OPAC Collections
Normal Balance: Debit
This is a debit balance (asset) account maintained by Treasury appropriation symbol to show the amounts
received by VA that are reported through the Government On-Line Accounting Link System (GOALS).
Account Nunber: 1043
Account Title: Disbursing Authority - Reimbursement Transfers
Normal Balance: Debit/Credit
This is a debit or credit balance (asset) account maintained by appropriation to show the net amount of
reimbursements transferred between VA appropriations.
Account Nunber: 1099
Account Title: Canceled Checks - Limited Payability
Normal Balance: Debit
This is a debit balance (asset) account maintained by Treasury appropriation symbol to show the net amount of
canceled check or limited payability funds returned to VA.
Account Nunber: 1110
Account Title: Appropriation Reimbursements - Available Receipts in Transit
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation to show the net amount of appropriation
reimbursements, fund reimbursements, or available receipts not accomplished or confirmed by disbursing offices
and depositories at the end of the month. Entries to this account will be reversed at the beginning of the
following month.
Account Nunber: 1120
Account Title: Imprest Funds
Normal Balance: Debit
This is a debit balance (asset) account maintained in the Assets and Miscellaneous Accounts Fund to show the
amount of cash advanced to agent cashiers by U.S. Treasury Disbursing Officers. The balance in this account
will control subsidiary records maintained in the Fiscal activity to show each cashier and alternate by name and
the amount of advance from the Regional Disbursing Officer.
Page 3
DRAFT
Account Nunber: 1190
Account Title: Cash in Bank
Normal Balance: Debit
This is a debit balance (asset) account maintained to record the cash and checks received at VA Canteens from
normal business operations that are on deposit at local depositories. These funds are generated from sale of
goods and services provided by the Canteen. Daily these funds are transferred to the U.S. Treasury.
Account Nunber: 1191
Account Title: Cash on Hand
Normal Balance: Debit
This is a debit balance (asset) account maintained to record the funds allocated to VA Canteens for use in daily
operations: cash registers, vendor machines and coin/bill changers.
Account Nunber: 1310
Account Title: Receivables - Reimbursements - Amounts due from Federal Sources
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation to show the total amount due from Federal
Agencies as appropriation reimbursements for which receivables have been established as well as the total
amount due for sales of property and services to VA appropriations, funds, other Governmental agencies,
Veterans Canteen Service, etc. (This also includes the amounts due the Special Therapeutic and Rehabilitation
Activities Fund as well as the Construction and Operation of Garage and Parking Facilities Revolving Fund from
VA appropriations and other Government agencies for services rendered or work completed and delivered but
for which payment has not been received.) The balance in this account will control subsidiary records
maintained in the Accounting Section and at the VA Finance Center, Austin.
Account Nunber: 1311
Account Title: Receivables - Reimbursements - Amounts due from Non-Federal Sources
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation and segment of appropriation to show the
total amounts due from all sources except Federal agencies as appropriation reimbursements for which
receivables have been established. The balance in this account will control subsidiary records maintained in the
Fiscal activity and VA Finance Center, Austin.
Account Nunber: 1312
Account Title: Receivables - Refunds - Amounts due from Federal Sources
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation to show the total of amounts due from
Federal agencies as appropriation refunds of overpayments and erroneous payments, and deposits on
containers for which receivables have been established. (This account will also be used to establish receivables
applicable to Personal Funds of Patients.) The balance in this account will control subsidiary records maintained
in the Fiscal activity or VA Finance Center, Austin.
Page 4
DRAFT
Account Nunber: 1313
Account Title: Receivables - Refunds - Amounts due From Non-Federal Sources
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation to show the total of amounts due from all
sources except Federal agencies, including individuals, as well as to show the amount due the General Post
Fund for trust property sold for which receivables have been established. The balance in this account will
control subsidiary records maintained in the Fiscal activity and VA Finance Center, Austin.
Account Nunber: 1314
Account Title: Receivables - General Fund Receipts - Federal
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation receipt account symbol to show the total
amounts due from Federal sources as general fund receipts for which receivables have been established. The
balance in this account will control subsidiary records maintained in the Fiscal activity and VA Finance Center,
Austin.
Account Nunber: 1315
Account Title: Receivables - General Fund Receipts - Non-Federal
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation receipt account symbol to show the total of
amounts due from other than Federal sources as general fund receipts for which receivables have been
established. The balance in this account will control subsidiary records maintained in the Fiscal activity and VA
Finance Center, Austin.
Account Nunber: 1316
Account Title: Receivables - Accrued Reimbursements - Federal
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation and segment of appropriation for
reimbursements earned for services furnished Federal agencies for which reimbursement vouchers have not
been rendered. The balance in this account will control subsidiary records maintained in the Fiscal activity and
the VA Finance Center, Austin.
Account Nunber: 1317
Account Title: Receivables - Accrued Reimbursements - Other Than Federal
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation for reimbursements earned for which bills
have not been rendered. (Include services rendered to allied ex-serviceman. The balance in this account will
control subsidiary records maintained in the Fiscal activity and the VA Finance Center, Austin.
Page 5
DRAFT
Account Nunber: 1318
Account Title: Accrued Tort Feasors
Normal Balance: Debit
This is a debit balance (asset) account maintained in the Medical Care appropriation to record the accrual of a
receivable resulting from hospital care and medical and surgical treatment provided veterans who are
hospitalized for treatment, and who are entitled to reimbursement for all or part of the cost thereof, by reason of
statutory, contractual or other relationships with third parties. This includes third parties who are liable for
damages due to negligence or other legal wrong. These receivables fall under the jurisdiction of the District
Counsel. The balances in this account will control subsidiary records maintained in the fiscal activity.
Account Nunber: 1319
Account Title: Allowance for Loss on Accounts Receivable - Reimbursements
Normal Balance: Credit
Estimated amounts of uncollectable accounts receivable for appropriation reimbursements. The account will be
increased by the amount estimated to be uncollectable each accounting period and decreased by the actual
accounts subsequently written off. Amount should consider outstanding advances.
Account Nunber: 1322
Account Title: Receivables -US Treasury Refunds - Unavailable Canceled Checks
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation or fund to show the amount due from the
Treasurer of the United States for unavailable checks treated as canceled (unavailable salary checks included).
Account Nunber: 1323
Account Title: Receivables - Reimbursements - Ineligible Hospitalization
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation 36_0160 only to show the amounts due from
individuals not eligible to receive hospitalization or treatment. The balance in this account will control the
subsidiary records maintained in the Fiscal activity.
Account Nunber: 1324
Account Title: Receivable Reimbursements - J Insurance Administration
Normal Balance: Debit
This account is used in the interface to update FMS from the Veterans Benefits Administration
Account Nunber: 1326
Account Title: Receivable Credits Pending Treasury Action
Normal Balance: Credit
This is a credit balance account maintained by benefit appropriation to record that portion of SF 1184,
Unavailable Check Cancellation, applicable to a receivable account pending accomplishment by the U.S.
Treasury. This account controls subsidiary accounts receivable established by SF 1184.
Page 6
DRAFT
Account Nunber: 1327
Account Title: Benefit Receivable Credits Pending VA Action
Normal Balance: Debit/Credit
This is a debit or credit balance account maintained by appropriation representing potential credits to benefit
receivables accounts held in suspense pending resolution of discrepancy or determination of disposition. This
is a controlling account over subsidiary unassociated records maintained at the DPC.
Account Nunber: 1328
Account Title: Reimbursement Receivable - Ineligible Hospitalization - Federal
Normal Balance: Debit
This is a debit balance (asset) account maintained in the Medical Care appropriation to record the Federal
receivable resulting from hospital care and medical and surgical treatment provided to those who are ineligible
for treatment.
Account Nunber: 1329
Account Title: Allowance for Loss on Accounts Receivable - Refunds
Normal Balance: Credit
Estimated amounts of uncollectable accounts receivable established for amounts due from all sources, including
individuals. The account will be increased by the amount estimated to be uncollectable each accounting period
and decreased by the actual accounts subsequently written off. Amount should consider outstanding
advances.
Account Nunber: 1330
Account Title: Receivables Transferred to Other Stations
Normal Balance: Debit
This is a debit balance account maintained by Veterans Benefits Administration appropriation or fund to show
the amount of receivables transferred to other stations.
Account Nunber: 1331
Account Title: Receivables Transferred From Other Stations
Normal Balance: Credit
This is a credit balance account maintained by Veterans Benefits Administration appropriation or fund to show
the amount of receivables received from other stations.
Account Nunber: 1332
Account Title: Subsidy Receivable from the Program Account
Normal Balance: Debit
This is a debit balance (asset) account maintained in VA credit programs to record the amount of subsidy to be
transferred from the Program Accounts to the Financing Accounts for direct loans disbursed or loan guarantee
commitments.
Page 7
DRAFT
Account Nunber: 1333
Account Title: Tort Feasor Receivable
Normal Balance: Debit
This is a debit balance (asset) account maintained in the Medical Care appropriation to record the receivable
resulting from hospital care and medical and surgical treatment provided veterans who are hospitalized for
treatment, and who are entitled to reimbursement for all or part of the cost thereof, by reason of statutory,
contractual or other relationships with third parties. This includes third parties who are liable for damages due
to negligence or other legal wrong. These receivables fall under the jurisdiction of the District Counsel. The
balances in this account will control subsidiary records maintained in the fiscal activity.
Account Nunber: 1334
Account Title: Lease Payment Receivable
Normal Balance: Debit
This is a debit balance (asset) account maintained by the Supply Fund to record the amounts of principal
payments due from other VA appropriations for equipment supplied on a capital lease.
Account Nunber: 1338
Account Title: Allowance for Tort Feasor Adjustments
Normal Balance: Credit
Estimated amounts of uncollectable accounts receivable for appropriation reimbursements. The account will be
increased by the amount estimated to be uncollectable each accounting period and decreased by the actual
accounts subsequently written off. Amount should consider outstanding advances.
Account Nunber: 1339
Account Title: Allowance for Contractual Adjustments
Normal Balance: Credit
Estimated amounts of contractual adjustments for the Medical Care Cost Recovery Program. The account will
be increased by the amount estimated to be uncollectable each accounting period and decreased by the actual
amounts of contractual adjustments. A decrease occurs when the amount received from an insurance carrier is
less than the gross receivable amount established due to their policy limitations.
Account Nunber: 1340
Account Title: Interest Receivable - Non Federal
Normal Balance: Debit
Interest earned from nonfederal sources on accounts and loans receivables and investment securities.
Account Nunber: 1341
Account Title: Interest Receivable - Federal
Normal Balance: Debit
Interest earned on uninvested funds for VA credit programs or federal investment securities of the U.S.
Treasury.
Account Nunber: 1342
Account Title: VBA Insurance Interface
Normal Balance: Debit
This account is used in the interface to update FMS from the Veterans Benefits Administration
Page 8
DRAFT
Account Nunber: 1343
Account Title: Accrued Interest on Investments - Trust
Normal Balance: Debit
This account is used in the interface to update FMS from the Veterans Benefits Administration
Account Nunber: 1349
Account Title: Allowance for Loss on Interest Receivable.
Normal Balance: Credit
The estimated amount of loss due to uncollectable interest receivable from: 1) Credit programs prior to fiscal
year 1992 and 2)Other interest receivable for all years. Amounts related to credit programs beginning with fiscal
year 1992 will be accounted for in account 1399.
Account Nunber: 1350
Account Title: Loan Receivable
Normal Balance: Debit
Amounts which have been loaned to individuals or private sector organizations under the various credit
programs of the VA.
Account Nunber: 1359
Account Title: Allowance for Loss on Loans Receivable
Normal Balance: Credit
Estimated amounts of uncollectable loans receivable. This account will be increased by the amount estimated to
be uncollectable each accounting period and decreased by actual amounts subsequently written-off.
Account Nunber: 1397
Account Title: Allowance for Subsidy - Upward Reestimate
Normal Balance: Credit
This amount reflects the unamortized credit reform subsidy for direct loans and for defaulted guaranteed loans
assumed for collection by the government. This account is used to record increases in subsidy for a given
cohort year based on comparison of budgetary projections and assumptions to actual program results.
Account Nunber: 1398
Account Title: Allowance for Subsidy - Downward Reestimate
Normal Balance: Debit
This amount reflects the unamortized credit reform subsidy for direct loans and for defaulted guaranteed loans
assumed for collection by the government. This account is used to record decreases in subsidy for a given
cohort year based on comparison of budgetary projections and assumptions to actual program results.
Account Nunber: 1399
Account Title: Allowance for Subsidy
Normal Balance: Credit
This amount reflects the unamortized credit reform subsidy for direct loans and for defaulted guaranteed loans
assumed for collection by the government. It appears in the financing fund of a direct loan or loan guarantee
program involved and is subtracted from loans receivable (account 1350) on the statement of financial position.
All transactions that affect the subsidy will be recorded in this account.
Page 9
DRAFT
Account Nunber: 1410
Account Title: Advances to Employees
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation to show the total amount of outstanding
advance payments made to VA employees to defray travel expenses and shipment of household goods when
authorized to travel on official business. This account is also maintained by appropriation to show the total
amount of outstanding advance payments made to VA employees in Manila only, for living quarters and
educational allowances.
Account Nunber: 1411
Account Title: Advance Payments - Federal
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation to show the total amount of advance
payments made to supply depot and other Federal agencies for property ordered but not received. The balance
in this account will control subsidiary records maintained in the fiscal activity.
Account Nunber: 1412
Account Title: Advance Payments - Other Than Federal
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation to show the total amount of advance
payments made for contractual services to be rendered by other than Federal agencies. This account will also be
maintained to show the amount of advance payments to contractors for materials delivered but not installed.
Account Nunber: 1413
Account Title: Advances - Non Exp. Appropriation Transfer
Normal Balance: Debit
This account is used in the interface to update FMS from the Veterans Benefits Administration
Account Nunber: 1521
Account Title: Inventory Held for Sale
Normal Balance: Debit
This is a debit balance (asset) account maintained to show the value of all expendable medical, general and
subsistence supplies (including medicine, drugs, and chemicals) on hand available for sale by the medical
center. In the case of the supply depots, this account is maintained to show the value of expendable medical
supplies on hand available for issue to other stations or withheld from issue by authority of Central Office. The
balance in this account will control subsidiary perpetual inventory records maintained by the station
Accountable Officer and the depot upkeep Accountable Officer.
Account Nunber: 1522
Account Title: Stores General - Precious Metals
Normal Balance: Debit
This is a debit balance (asset) account maintained to show the value of precious metals only on hand available
for sale. The balance in this account will control subsidiary perpetual inventory records maintained by the
station accountable officer and the depot upkeep accountable officer.
Page 10
DRAFT
Account Nunber: 1523
Account Title: Property Pending Inspection or Repair Supply Depot Stock
Normal Balance: Debit
This is a debit balance (asset) account maintained in the Assets and Miscellaneous Accounts Fund, and the
supply depots to show the value of expendable and nonexpendable property on hand, held, pending
serviceability inspection or repair. The balance in this account will control subsidiary perpetual inventory
records maintained in the Stock Control Division.
Account Nunber: 1524
Account Title: Excess Property Pending Disposal
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation, or Assets and Miscellaneous Accounts
Fund to show the value of property which is in excess to VA or VA station needs and held pending disposition
by transfer to other VA stations, sale or donation to other Government agencies, educational or public health
institutions; salvage, destruction, or sale to others. The balance in this account will control subsidiary records
maintained by station accountable officer and the depot upkeep accountable officer.
Account Nunber: 1525
Account Title: Stores General - Service and Reclamation Division Storeroom Inventory - Parts
Normal Balance: Debit
This is a debit balance (asset) account maintained at supply depots to show the value of parts in the Service and
Reclamation Division storeroom available for issue. The balance in this account will control subsidiary
perpetual inventory records maintained in the Service and Reclamation Division.
Account Nunber: 1526
Account Title: Nonexpendable Property - Stores General
Normal Balance: Debit
This is a debit balance (asset) account maintained in the Assets and Miscellaneous Accounts Fund of
appraised value of (A) Nonexpendable property on hand available for issue to other stations, (B)
Nonexpendable property withheld from issue by authority of Central Office, (C) Nonexpendable property in use
as well as on hand in the Acquisition and Materiel Management Activity held pending reissue to using
divisions of the station, (D) Nonexpendable property purchased by construction appropriations. The balance in
this account will control subsidiary perpetual inventory records maintained in the Stock Control Division, by the
station Accountable Officer, and the Depot Upkeep Accountable Officer, and at the construction project
stations.
Account Nunber: 1528
Account Title: Inventory - Trust Supplies
Normal Balance: Debit
This is a debit balance (asset) account maintained to show the cost or appraised value of expendable General
Post Fund property on hand available for issue. The balance in this account will control subsidiary perpetual
inventory records maintained in the Office of Acquisition and Materiel Management.
Account Nunber: 1530
Account Title: Inventory - Veterans Canteen Service (VCS)
Normal Balance: Debit
This is a debit balance (asset) account maintained to show the cost of Veterans Canteen Service merchandise on
hand available for resale.
Page 11
DRAFT
Account Nunber: 1531
Account Title: Lease Equipment Inventory
Normal Balance: Debit
This is a debit balance (asset) account maintained to show the cost of Supply Fund equipment on hand
available for leasing to other VA appropriations.
Account Nunber: 1551
Account Title: Foreclosed Property
Normal Balance: Debit
The value of assets received in satisfaction of a direct loan receivable or as a result of a claim under a defaulted
guaranteed loan
Account Nunber: 1559 New for FY99 (previously 1569)
Account Title: Allowance for Loss on Unsold Property
Normal Balance: Credit
This is a credit balance (valuation) account maintained to show recognized losses on unsold properties based
upon the amount by which capital values of individual properties exceed current minimum sales prices.
Amounts will be recorded into this account each end of month and reversed the first of the following accounting
month.
Account Nunber: 1564
Account Title: Acquired Loan Guaranty Real Property Pending Disposition
Normal Balance: Debit
This is a debit balance (asset) account maintained by fund to show the value of real property, or the equity in
real property subject to existing mortgages, acquired in absolute title.
Account Nunber: 1569 GL 1559 Beginning FY99
Account Title: Allowance for Loss on Unsold Property
Normal Balance: Credit
This is a credit balance (valuation) account maintained to show recognized losses on unsold properties based
upon the amount by which capital values of individual properties exceed current minimum sales prices.
Amounts will be recorded into this account each end of month and reversed the first of the following accounting
month.
Account Nunber: 1591
Account Title: Returnable Containers
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation/fund to show the deposit value of returnable
cylinders, drums, and other containers furnished by vendors in the delivery of gases, liquids, etc. The balance
of this account controls subsidiary records maintained at the VA Finance Center, Austin and a control register
of containers is maintained by the Office of Acquisition and Materiel Management at field stations.
Account Nunber: 1598
Account Title: Inventory in Transit
Normal Balance: Debit
Reserved for Supply Fund use.
Page 12
DRAFT
Account Nunber: 1610
Account Title: Investments in U.S. Treasury Securities Issued by Public Debt
Normal Balance: Debit
The par value of U.S. Treasury securities issued by Public Debt. This includes marketable Treasury securities,
non-marketable Treasury securities, and market-based Treasury securities.
Account Nunber: 1611
Account Title: Discount on U.S. Treasury Securities Issued by Public Debt
Normal Balance: Debit/Credit
The full discount on U.S. Securities issued by Public Debt and held by the agency.
Account Nunber: 1612 New for FY99
Account Title: Premium on U.S. Treasury Securities Issued by Public Debt
Normal Balance: Debit
The full premium on U.S. securities issued by Public Debt and held by the agency.
Account Nunber: 1613 Amort of Prem/Disc on Treas Sec for
Account Title: Trust Investments - Non Federal
Normal Balance: Debit/Credit
This account is used in the interface to update FMS from the Veterans Benefits Administration
Account Nunber: 1614
Account Title: Non-Federal Securities - Unamortized Pre/Disc
Normal Balance: Debit/Credit
This account is used in the interface to update FMS from the Veterans Benefits Administration
Account Nunber: 1615
Account Title: Securities - Net - Canteen
Normal Balance: Debit
This account is a debit balance account used to record the net securities held by the Veterans Canteen Service.
Account Nunber: 1620 New for FY99
Account Title: Investments in Securities Other Than Public Debt Securities
Normal Balance: Debit
The par value of U.S. securities issued by federal agencies and the par value of securities issued by non-federal
agencies.
Account Nunber: 1621 New for FY99
Account Title: Discount on Securities Other Than Public Debt Securities
Normal Balance: Credit
The full discount on securities other than Public Debt held by the agency.
Page 13
DRAFT
Account Nunber: 1622 New for FY99
Account Title: Premium on Securities Other Than Public Debt Securities
Normal Balance: Debit
The full premium on securities other than Public Debt held by the agency.
Account Nunber: 1623 New for FY99
Account Title: Amortization of Premium and Discount on Securities Other Than Public Debt
Normal Balance: Debit/Credit
The amortization amount of premiums and discounts on securities other than Public Debt securities held by the
agency.
Account Nunber: 1690
Account Title: Other Investments
Normal Balance: Debit
This account is used in the interface to update FMS from the Veterans Benefits Administration
Account Nunber: 1711
Account Title: Land and Land Rights
Normal Balance: Debit
The identifiable cost of land and land rights of unlimited duration acquired for or its connection with plant,
property and equipment used in general operations, including permanent improvements. Stewardship land
(national park or forest and land in public domain) is excluded. Also excluded are materials beneath the surface
and outer -continental shelf resources.
Account Nunber: 1712
Account Title: Improvements to Land
Normal Balance: Debit
The cost of non-permanent, depreciable improvements to land used in general operations. Also includes similar
costs to land subject to stewardship reporting, as well as land rights of limited duration that are associated with
general operations.
Account Nunber: 1719
Account Title: Accumulated Depreciation on Improvements to Land
Normal Balance: Credit
Accumulated depreciation charged to expense for improvements to land.
Account Nunber: 1720
Account Title: Work in Process
Normal Balance: Debit
This is debit balance (asset) account maintained by appropriation to show the applied cost of repair,
construction, or manufacturing work in process. The balance in this account, will control subsidiary records
maintained in the Department's financial management system to accumulate cost applicable to each project
involved.
Page 14
DRAFT
Account Nunber: 1730
Account Title: Buildings, Improvements and Renovations
Normal Balance: Debit
The cost of government owned buildings acquired for and used in providing general government services or
goods. Includes the cost of renovation, improvement, restoration or reconstruction of multi-use heritage assets
when those costs are directly tied to the conduct of government operations.
Account Nunber: 1739
Account Title: Accumulated Depreciation on Buildings, Improvements and Renovations
Normal Balance: Credit
Accumulated depreciation charged to expense for buildings, improvements and renovations.
Account Nunber: 1740
Account Title: Other Structures and Facilities
Normal Balance: Debit
The is a debit balance (asset) account maintained by appropriation or the Assets and Miscellaneous Accounts
Fund to show the actual or estimated value of government-owned structures and facilities other than buildings
that are purchased by general appropriations and are under the control of the agency.
Account Nunber: 1749
Account Title: Accumulated Depreciation on Other Structures and Facilities
Normal Balance: Credit
Accumulated depreciation charged to expense for other structures and facilities.
Account Nunber: 1750
Account Title: Equipment
Normal Balance: Debit
The capitalized cost of tangible equipment items of a durable nature used by the agency in providing goods or
services (excludes computer software).
Account Nunber: 1751
Account Title: ADP Nonexpendable Property
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation, or the Assets and Miscellaneous Accounts
Fund to show the cost or appraised value of nonexpendable ADP property in use as well as on hand in the
Acquisitions and Materiel Management activity held pending for reissue to using divisions. The balance of this
account will control subsidiary perpetual inventory records maintained by facility accountable officers.
Account Nunber: 1758 New for FY99 (previously 1898)
Account Title: Accumulated Depreciation - ADP Equipment
Normal Balance: Credit
Accumulated depreciation on operating equipment.
Page 15
DRAFT
Account Nunber: 1759
Account Title: Accumulated Depreciation - Operating Equipment
Normal Balance: Credit
Accumulated depreciation on operating equipment.
Account Nunber: 1810
Account Title: Purchase Options and Rental Allowances
Normal Balance: Debit
This is a debit balance (contingent asset) account maintained by appropriation or Assets and Miscellaneous
Fund to show the amounts to be credited toward the purchase of assets if the options to purchase are
exercised. The balance in this account will control subsidiary records maintained in the Fiscal activity for each
item of equipment on which the VA has an option to purchase.
Account Nunber: 1811
Account Title: Equipment Under Capital Lease
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation or Assets and Miscellaneous Accounts
Fund to show the present value of equipment which VA maintains a capital lease (the government is the lessee.)
The balance in this account will control subsidiary records maintained in the Fiscal activity for equipment
which the VA has a capital lease agreement.
Account Nunber: 1812
Account Title: Buildings Under Capital Lease
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation or Assets and Miscellaneous Accounts
Fund to show the present value of buildings which VA maintains a capital lease (the government is the lessee.)
The balance in this account will control subsidiary records maintained in the Fiscal activity for each building on
which the VA has a capital lease agreement.
Account Nunber: 1818
Account Title: Accumulated Depreciation on Equipment Under Capital Lease
Normal Balance: Credit
Accumulated depreciation charged to expense for equipment under capital lease.
Account Nunber: 1819
Account Title: Accumulated Depreciation on Buildings Under Capital Lease
Normal Balance: Credit
Accumulated depreciation charged to expense for buildings under capital lease.
Account Nunber: 1820
Account Title: Leasehold Improvements
Normal Balance: Debit
This is a debit balance (asset) account maintained by appropriation, fund or Assets and Miscellaneous
Accounts Fund to show the cost of improvements to real property currently leased by the VA. Subsidiary
records will be maintained in the Accounting Section to show the cost, description, location, etc., of leasehold
improvements capitalized.
Page 16
DRAFT
Account Nunber: 1829
Account Title: Accumulated Amortization for Leasehold Improvements
Normal Balance: Credit
Accumulated amortization charged to expense for leasehold improvements.
Account Nunber: 1830
Account Title: Information Technology Software
Normal Balance: Debit
The capitalized cost of off-the-shelf software, contractor developed software, and cost elements of internally
developed software when the cost of the software is to be recovered through charges to others.
Account Nunber: 1839
Account Title: Accumulated Amortization on Information Technology Software
Normal Balance: Credit
Accumulated amortization charged to expense for information technology software. Internally developed
software will be amortized over a period not to exceed five years. Software acquired for research and
development with no alternative future use will be amortized over the life of the project as opposed to the normal
life cycle amortization.
Account Nunber: 1890
Account Title: Other Fixed Assets
Normal Balance: Debit
The value of other fixed assets no otherwise classified.
Account Nunber: 1898 GL 1758 Beginning FY99
Account Title: Accumulated Depreciation - ADP Equipment
Normal Balance: Credit
Accumulated depreciation on operating equipment.
Account Nunber: 1921
Account Title: Receivables from Appropriations
Normal Balance: Debit
The amount to be received from appropriations to fund current or future expenses for which the appropriations
are already authorized by law.
Account Nunber: 1922
Account Title: Borrowings Receivable from Treasury
Normal Balance: Debit
The amount of cash to be received for loan programs through borrowing from the Treasury.
Account Nunber: 1990
Account Title: VCS Other Current Assets
Normal Balance: Debit
Other assets of the Veterans Canteen Service not otherwise classified.
Page 17
DRAFT
Account Nunber: 2110
Account Title: Accounts Payable-Federal
Normal Balance: Credit
This is a credit balance (liability) account maintained by appropriation or fund to show the amounts payable to
the Supply Fund, VA appropriations, funds, and other Federal sources which are supported by evidence of
indebtedness, such as receiving reports, issue documents, etc. The balance in this account will control
subsidiary records maintained in the Fiscal activity. The balance in this account for the construction
appropriations controls the subsidiary records maintained at the VA Finance Center, Austin. This account will
also be used for Personal Funds of Patients.
Account Nunber: 2111
Account Title: Accounts Payable-Other Than Federal
Normal Balance: Credit
This is a credit balance (liability) account maintained by appropriation or fund to show amounts payable to
vendors, contractors, and individuals for property acquired and services received which are supported by
evidence of indebtedness such as receiving reports, work in place reports, etc. The balance in this account will
control subsidiary records maintained in the Fiscal activity. The balance in this account for the construction
appropriations controls the subsidiary records maintained at the VA Finance Center, Austin. This account will
also be used for Personal Funds of Patients, and to show the amount due payees for canceled salary checks.
Account Nunber: 2113
Account Title: Unassociated Return Checks
Normal Balance: Debit/Credit
This is a debit or credit balance account maintained by benefit appropriation to record temporarily the amounts
of accounting documents in excess of, or less than, the amount of the related check input item recorded in