SECTION F. QUARTERLY REPORT OF PAY CONTINUATION DATA

6F.01 PURPOSE OF REPORT

This report is required by the U.S. Department of Labor for gathering specified data that is required in the preparation of agency reports of the Office of Workers' Compensation Programs (OWCP) on the "continuation of pay" provisions of Public Law 93-416.

Pending development of a system within the OWCP for directly capturing and tabulating data on continuation of pay to employees under 5 U.S.C. 8118, Federal agencies are required to submit quarterly reports of pay continuation data to the OWCP.

6F.02 GUIDELINES FOR PREPARATION OF REPORT

The Fiscal activity must take appropriate action to accumulate data and maintain appropriate records and controls applicable to each reporting period. Data applicable to VCS employees on the rolls of a field facility must be included in the report for that facility. In those instances where a field facility services another facility(ies), separate reports must be prepared and submitted [for] each facility. In The event that a particular field facility does not have any data to be reported in a particular report period, a negative report must be submitted. Field facility reports are to be submitted by teletype to VA Central Office (722A). The format of the teletype reports shall be as follows:

Line 1-Total number of covered employees ____________________
Line 2-Total number of workdays ____________________
Line 3-Total amount paid to all covered employees $ ____________
[Line 4-Total number of claims that were denied by OWCP ________
Line 5-Total amount of claims that were denied by OWCP $ _______.]

6F.03 DATA TO BE REPORTED

Quarterly reports are to include data on all continuation of pay cases paid in the quarter for only those employees who have returned to work or who have exceeded the 45day period by the last pay date during the quarter (employees who have not returned to work or exceeded the 45day period by the last pay date of the quarter are to be reported in the following quarter). Summary data to be reported for employees returning to work during the quarter is to include:

a. The total number of employees provided such continuation of pay.

b. The total number of workdays for which these employees were paid during the quarter (and the earlier quarter if return to work did not occur during such earlier quarter). A fraction of a day lost due to disability (exclusive of the day on which the disability begins) must be considered a full day for purposes of this report.

c. The total amount paid these employees during the quarter (and the earlier quarter if return to work did not occur during such quarter).

[d. The total number of employee claims for OWCP benefits which were denied by OWCP based upon either successful agency controversion or insufficient medical evidence. This figure may include cases which were reported in prior quarters, but information regarding the denial of the claim by OWCP was received by the facility during the current reporting period.

e. The total amount paid to an employee(s) prior to the receipt of notification from OWCP advising that they had denied the employee's claim for benefits. This amount may include monies they were paid and reported in prior quarters.

NOTE: When it is necessary to report data for a recurrence of an injury for which information has previously been included in a prior report, the additional data should be reported in the same manner as described above.]

6F.04 SUBMISSION OF REPORT

The reports are required on a regular quarterly basis, i.e., March 31, June 30, September 30 and December 31 of each year. The report must be submitted by teletype so as to reach VA Central Office (722A) not later than the fifth workday of the month following the close of each calendar quarter.

6F.05 DESIGNATION OF REPORT AND INTERAGENCY REPORTS CONTROL NUMBER

This report has been designated as the "Quarterly Report of Pay Continuation Data".

Inter Agency Reports Control Number 0063DOLQU (Formerly RCS 04717) is assigned to this report.