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Ordering Guidelines

Individual Offices, Facilities & Organizations VA Central Office
Denver Acquisition & Logistics Center Federal Supply Schedule
National Contract Programs

INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA:

Any individual who has ordering/contracting authority, on behalf of VA (as authorized below), to place delivery/purchase orders, may use this BPA.  Additionally, the contractor shall make this BPA available through the Prime Vendor Programs listed in the BPA.  At the time Department of Defense activates this agreement, they will be authorized to purchase under this BPA.

Authorized Federal Agencies:

  • US Department of Veterans Affairs, Medical Centers
  • Consolidated Mail Outpatient Pharmacies (CMOPs)
  • CMOP Home Delivery Program (See Attachment “B” for complete name and address of currently authorized CMOP Distributor)

Authorized Distributors:

  • Complete names and addresses of currently authorized distributors are attached to the BPA.
  • Medical/Surgical Prime Vendors
  • Pharmaceutical Prime Vendors

DISTRIBUTION:

a.  Director Orders:

The contractor shall accept all items ordered under the resultant BPA for delivery within the 50 States, District of Columbia, and Puerto Rico within the time frame specified in this BPA.  Contractors shall bill the individual ordering facilities directly.  Ordering facilities are responsible for remitting payment in accordance with the Prompt Payment Clause.

b.  Orders through the Prime Vendor:

Purchases by the Government of products awarded under the resultant BPA may be ordered and distributed through the authorized Medical/Surgical Prime Vendor (MSPV) and the Pharmaceutical Prime Vendor (PPV) programs listed in BPA.  The purpose of the PV programs are to allow our customers the opportunity to take advantage of Just-in-Time ordering/delivery, improved inventory control, and the ability to order a variety of products from one source.

To this end, VA intends to make a broad range of products awarded under the VA’s National Standardization Program available to customers under prime vendor programs in order to increase supply chain efficiencies.  Prime vendors invoice Federal Government customers at the awarded BPA price plus the prime vendor awarded distribution fee.

If the resultant BPA holder currently participates in either of the Prime Vendor Programs under their current Federal Supply Schedule (FSS) contract, the items awarded under the resultant BPA will also be made available through the Prime Vendor Programs, unless otherwise indicated below.

It is VA’s intent to have offerors currently not participating in either of the Prime Vendor Programs under their current FSS contract to make items awarded under the resultant BPA available through the applicable Prime Vendor Program.  The specific terms and conditions, e.g., chargeback arrangements, payment terms, etc., of the agreement must be finalized between the BPA holder and the applicable prime vendor.  Sales through the Prime Vendor Programs are considered FSS sales and prime vendors may charge a fee for providing sales data.  Such agreements are between the prime vendor and the FSS contractor.  For further information regarding the Prime Vendor Program, please contact Maria Ramirez at (708) 786-4385 or Tim Richards at (708) 786-4959.

c.  CMOP Home Delivery Program:

This program provides selected medical supplies for delivery directly to patients’ residences located within the 50 states, District of Columbia, and Puerto Rico through a contracted Consolidated Mail Outpatient (CMOP) distributor.  The awarded contractor is responsible for establishing arrangements including, but not limited to chargeback arrangements, as necessary, with the CMOP distributor listed in the BPA.  The Government will not become involved in this area, nor will the Government assume any responsibility for chargeback funds.

ORDERING METHOD:

Orders will be placed against this BPA via Electronic Data Interchange (EDI), via facsimile, in writing, by phone, or through a National Acquisition Center authorized distributor.

DELIVERY AND ORDERING REQUIREMENTS:

The delivery time offered for all orders placed against the resultant BPA shall not exceed 10 calendar days after receipt of order (ARO).  The minimum ordering requirement for the resultant BPA shall not exceed one (1) case.  The BPA awardee indicates the delivery time and minimum ordering requirements on the BPA document.

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