From: SSVF

Sent: Thursday, December 01, 2016 3:14 PM

To: SSVF

Subject: SSVF Program Update November 4, 2016

Topics:

1.            Register for the SSVF National Webinar on November 17, 2016 at 2:00PM EST

2.            Reminder: SSVF Gap Analysis Tool

3.            Reminder: Grantee Action Required in GIFTS

4.            Reminder: Final HHS Account Transfer

SSVF National Webinar on November 17, 2016 at 2:00 PM EST

Title: SSVF Monitoring Visits and Participant Surveys

The SSVF Program Office, together with our subcontractors, is planning on-site monitoring visits for FY 17.  This webinar will review updates to the FY17 Uniform Monitoring Process (UMP) and changes to the SSVF Program Office’s FY17 monitoring strategy.  Webinar attendees will learn about common findings and concerns from last year, as well as tips for preparing for upcoming monitoring site visits.  The webinar will also provide an overview of the Veteran satisfaction survey results and FY 16 lessons learned.  Additionally, we will discuss the planning efforts for enhancing the survey process starting in January 2017. Please register here:

https://attendee.gotowebinar.com/register/6864013976131495172

After registering, you will receive a confirmation email containing information about joining the webinar.

Reminder: SSVF Gap Analysis Tool

As part of the FY 17 Grant Resolution process, the SSVF Program Office has asked grantees to work with their local community planning partners and complete the SSVF Gap Analysis. Instructions can be found within the Resolution Companion Guide and also on the SSVF University Community Coordination and Planning webpage. Please note that grantees need to submit this SSVF-specific Gap Analysis tool rather than the VA Gap Analysis tool, as the CoC data elements are necessary for our assessments.

The Gaps Analysis Tool is posted on the SSVF University, which is due November 14, 2016:  Please send the GAPS Analysis tool to your SSVF Regional Coordinator.

http://www.va.gov/homeless/ssvf/index.asp?page=/ssvf_university/community_coordination_and_plans.

Reminder: Grantee Action Required in GIFTS

Grantees are reminded that action is required in the grants management system (GIFTS).  Please refer to the October 14, 2016 SSVF Program Update for complete details.  The requirements are as follows:

FY 2016 Closeout:

Priority 1 Grantees are required to complete the FY 16 4th Quarter Certification requirement. For all other SSVF grantees with renewal grant terms that ended on 9/30/16, including extended grants, the online GIFTS requirement form is now.  Refer to the Companion Guides for assistance with completing the requirement.

FY 2017 Grant Resolution:

Grantees can now access the FY 2017 Resolution Requirement form within their GIFTS user account.  Deadline for submission is close of business on Monday, November 14, 2016.

Access the SSVF GIFTS portal at https://www.grantrequest.com/SID_2115/?SA=AM.

FINAL HHS SUBACCOUNT TRANSFERS

Please be reminded that HHS Subaccount Transfers will be processed on the 1st and 15th of October, November and December 2016. Grantees that require a final transfer of funds among the HHS subaccounts in order to complete the grant close must use HHS Subaccount Template to prepare the transfer request.  Submit this form to your Regional Coordinator for review and processing.  Please do not submit to the SSVF general inbox.  To avoid denials of the subaccount transfer requests, please access your HHS grant account within the Payment Management System and carefully review the authorized subaccount balances, as any Program Changes granted throughout the year may have resulted in changes to these authorized balances.  If you have questions about how to complete the template or verify your authorized subaccount balances (prior to submitting your request) please contact your Regional Coordinator.  The template is available at http://www.va.gov/homeless/ssvf/index.asp?page=/official_guide/fiscal_administration.

Thank you,

SSVF Program Office

NOTE:  If you are receiving this email in error, please disregard.  We request your patience as the SSVF Program Office continues to address system issues with the grants management database.