From:                                         SSVF

Sent:                                           Monday, November 21, 2016 11:55 AM

To:                                               SSVF

Subject:                                     SSVF Program Update : November 8, 2016

 

Topics:

 

1.     Update:  SSVF Program West Coast Launch Event in San Diego

2.     Update: SSVF Gap Analysis

3.     Reminder: Grantee Action Required in GIFTS

4.     Reminder: Final HHS Account Transfer

5.     Reminder: HUD-VASH Referral Toolkit

6.     Register for the SSVF National Webinar on November 17, 2016 at 2:00PM EST

 

 

Update:  SSVF Program West Coast Launch Event in San Diego

 

On October 14, 2016 a "Save the Date" for a SSVF Post-Award Launch Event in San Diego was sent out to grantees assigned to the West Coast Launch Event. The Save the Date was sent to contacts listed in the GIFTs system. Due to unforeseen events, the San Diego Launch will be POSTPONED to a later date. We apologize for this inconvenience and appreciate your flexibility as we work to set a new date for the west coast Launch. We are currently looking at new dates in January 2017 and will alert you immediately once a new schedule is confirmed.

 

Please note: the East Coast Launch Event will happen as planned, if you are registered for that event we look forward to seeing you next week in Atlanta.

 

 

Update: SSVF Gap Analysis

 

The SSVF Program Office is aware of a legacy issue occurring with the SSVF Gaps Analysis Tool. It was a carryover from the larger VA Gaps Analysis Tool. Please note that grantees cannot use prevention resources to fill rapid re-housing gaps. Grantees should focus on rapid re-housing and fill any gaps using rapid re-housing numbers first. After the gap is closed with rapid re-housing, grantees may then add homeless prevention information to the totals on the Assets chart. Please also note that the label that states SSVF Prevention on the Assets chart has a typo on the sub columns; they should say “Prev” instead of “RRH”.  

 

As part of the FY 17 Grant Resolution process, the SSVF Program Office has asked grantees to work with their local community planning partners and complete the SSVF Gap Analysis. Instructions can be found within the Resolution Companion Guide and also on the SSVF University Community Coordination and Planning webpage. Please note that grantees need to submit this SSVF-specific Gap Analysis tool rather than the VA Gap Analysis tool, as the CoC data elements are necessary for our assessments.

 

The Gaps Analysis Tool and Instructions are posted on the SSVF University, which is due November 14, 2016:  Please send the Gaps Analysis tool to your SSVF Regional Coordinator.

 

http://www.va.gov/homeless/ssvf/index.asp?page=/ssvf_university/community_coordination_and_plans   (See Bullets 12 and 13 under “SSVF Toolkit”)

 

National Webinar Recording from 10/20 (Gaps Analysis Tool Presentation starts at 18:26)

https://attendee.gotowebinar.com/recording/822939751524397058

 

 

Reminder: Grantee Action Required in GIFTS

 

Grantees are reminded that action is required in the grants management system (GIFTS).  Please refer to the October 14, 2016 SSVF Program Update for complete details.  The requirements are as follows:

 

FY 2016 Closeout:

 

Priority 1 Grantees are required to complete the FY 16 4th Quarter Certification requirement. For all other SSVF grantees with renewal grant terms that ended on 9/30/16, including extended grants, the online GIFTS requirement form is now.  Refer to the Companion Guides for assistance with completing the requirement.

 

FY 2017 Grant Resolution:

 

Grantees can now access the FY 2017 Resolution Requirement form within their GIFTS user account.  Deadline for submission is close of business on Monday, November 14, 2016.

 

Access the SSVF GIFTS portal at https://www.grantrequest.com/SID_2115/?SA=AM.

 

FINAL HHS SUBACCOUNT TRANSFERS

 

Please be reminded that HHS Subaccount Transfers will be processed on the 1st and 15th of October, November and December 2016. Grantees that require a final transfer of funds among the HHS subaccounts in order to complete the grant close must use HHS Subaccount Template to prepare the transfer request.  Submit this form to your Regional Coordinator for review and processing.  Please do not submit to the SSVF general inbox.  To avoid denials of the subaccount transfer requests, please access your HHS grant account within the Payment Management System and carefully review the authorized subaccount balances, as any Program Changes granted throughout the year may have resulted in changes to these authorized balances.  If you have questions about how to complete the template or verify your authorized subaccount balances (prior to submitting your request) please contact your Regional Coordinator.  The template is available at http://www.va.gov/homeless/ssvf/index.asp?page=/official_guide/fiscal_administration

 

 

The HUD-VASH Referral Toolkit for RRH

                   

The HUD VASH Referral Toolkit for RRH only was presented during the SSVF National Webinar October 20, 2016.   The Program Office encourages SSVF providers to reach out to their VA HUD-VASH partners to begin discussions about how the toolkit will be used in their communities.   As a reminder, the toolkit will be required by December 1, 2016.

 

National Webinar Recording from 10/20 (HUD VASH Presentation starts at 1:08)

https://attendee.gotowebinar.com/recording/822939751524397058

 

 

SSVF National Webinar on November 17, 2016 at 2:00 PM EST

 

Title: SSVF Monitoring Visits and Participant Surveys

 

The SSVF Program Office, together with our subcontractors, is planning on-site monitoring visits for FY 17.  This webinar will review updates to the FY17 Uniform Monitoring Process (UMP) and changes to the SSVF Program Office’s FY17 monitoring strategy.  Webinar attendees will learn about common findings and concerns from last year, as well as tips for preparing for upcoming monitoring site visits.  The webinar will also provide an overview of the Veteran satisfaction survey results and FY 16 lessons learned.  Additionally, we will discuss the planning efforts for enhancing the survey process starting in January 2017. Please register here:

 

After registering, you will receive a confirmation email containing information about joining the webinar.

 

https://attendee.gotowebinar.com/register/6864013976131495172

 

 

Thank you,

 

SSVF Program Office

 

NOTE:  If you are receiving this email in error, please disregard.  We request your patience as the SSVF Program Office continues to address system issues with the grants management database.