From:                                         SSVF

Sent:                                           Friday, October 21, 2016 11:40 AM

To:                                               SSVF

Subject:                                     SSVF Program Update October 14, 2016

 

Topics:

 

1.     Grantee Action Required in GIFTS: FY 2017 Grant Resolution and SSVF Gaps Analysis Process

2.     Grantee Action Required in GIFTS: FY 2016 Quarter 4 Certification for P1 Grantees and FY 2016 Grant Closeout for Renewal Grantees

3.     Register for SSVF National Webinar on October 20, 2016 at 2PM EDT

4.     SSVF REGIONAL MEETING SUCCESS! 

 

 

Grantee Action Required in GIFTS: FY 2017 Grant Resolution and SSVF Gaps Analysis Process

 

Grantees can now access the FY 2017 Resolution Requirement form within their GIFTS user account.  Please refer to the Grant Resolution Companion Guide at http://www.va.gov/homeless/ssvf/index.asp?page=/official_guide/reporting_and_monitoring_requirements under the GIFTS section of the webpage.  This guide provides grantees with details on each section of the online requirement form, as well as the instructions for completing the SSVF Gap Analysis Tool.  Deadline for submission is close of business on Monday, November 14, 2016.

 

Grantees must complete the Resolution requirement form within GIFTS and are expected to work with their community partners to complete an SSVF Gap Analysis Tool for each CoC with SSVF providers.    Please contact your Regional Coordinator if you have questions or concerns.  Access the SSVF GIFTS portal at https://www.grantrequest.com/SID_2115/?SA=AM.

 

The Gaps Analysis Tool is also posted in the SSVF Toolkit section of SSVF University: http://www.va.gov/homeless/ssvf/index.asp?page=/ssvf_university/community_coordination_and_plans.

 

*Please note that the SSVF National Grantee Webinar on October 20th at 2:00 PM Eastern Time will provide an overview of the Resolution process and the SSVF Gaps Analysis Tool. 

 

Grantee Action Required in GIFTS: FY 2016 Quarter 4 Certification for P1 Grantees and FY 2016 Grant Closeout for Renewal Grantees

 

NOTE:  Priority 1 Grantees are not required to complete grant close out activities.  Instead, they are required to complete the FY 16 4th Quarter Certification requirement form in GIFTS, as grantees have done in the past.  These online requirement forms are currently active within the account of the GIFTS account holder.  Please refer due date assigned within the requirement form.  Access the SSVF GIFTS portal at https://www.grantrequest.com/SID_2115/?SA=AM.

 

For all other SSVF grantees with renewal grant terms that ended on 9/30/16, including extended grants, the online GIFTS requirement form is now available to begin completing the final close out activities for the FY 16.  Grantees will complete the Grant Closeout requirement form, which is similar to the Quarterly Certification form that has been completed in the past.  However, the Grant Closeout requirement form has additional elements related to closeout activities.  Grantees will be asked to certify compliance with the Federal Financial Report FSR, their intent to complete the single audit within the established timeframe, and grantees will also be required to attach their final FY 16 Financial Expenditures Report to the form.  A Companion Guide for completing the End of Year Financial Expenditures Report is available at http://www.va.gov/homeless/ssvf/index.asp?page=/official_guide/fiscal_administration.

 

It is important to note that the SSVF Program Office will provide grantees with a customized Financial Expenditures Report workbook (Excel) via email.  The email will include the Companion Guide and links to fiscal administration close out material.  Please note the due dates assigned within your grant program’s online requirement form.  If you have questions, please contact SSVF@va.gov.  Access the SSVF GIFTS portal at https://www.grantrequest.com/SID_2115/?SA=AM.

 

FINAL HHS SUBACCOUNT TRANSFERS

Please be reminded that HHS Subaccount Transfers will be processed on the 1st and 15th of October, November and December 2016. Grantees that require a final transfer of funds among the HHS subaccounts in order to complete the grant close must use HHS Subaccount Template to prepare the transfer request.  Submit this form to your Regional Coordinator for review and processing.  Please do not submit to the SSVF general inbox.  To avoid denials of the subaccount transfer requests, please access your HHS grant account within the Payment Management System and carefully review the authorized subaccount balances, as any Program Changes granted throughout the year may have resulted in changes to these authorized balances.  If you have questions about how to complete the template or verify your authorized subaccount balances (prior to submitting your request) please contact your Regional Coordinator.  The template is available at http://www.va.gov/homeless/ssvf/index.asp?page=/official_guide/fiscal_administration.

 

NOTIFYING VA WHEN YOUR FY 2016 EXTENSION IS COMPLETE:  For grantees currently on a 30-day extension for their FY 2016 grant, the SSVF Program Office will activate FY 2017 subaccounts in HHS on November 1, 2016.  If your agency completes the FY 2016 program goals prior to October 31, you must notify your Regional Coordinator of the date your extension ends.  It is essential that both the grantees and the SSVF Program Office document the specific day the FY 16 grant extension ends, for future auditing purposes.  This will also allow for the timeliness of completing final payment requests of FY 16 funds and activating the FY 17 funds. Your agency must draw all of the FY 16 funds in order for the FY 17 funds to be activated.  Grantees who will have a remaining balance of FY 16 funds to be returned to VA must confirm this with their request to activate FY 17 subaccounts in HHS.   

 

Register for SSVF National Grantee Webinar on October 20, 2016 at 2PM EDT

 

Topic:  SSVF FY 2017 Program Planning

 

The SSVF National Grantee Webinar will review the FY 2017 Resolution Process, the SSVF Gaps Analysis Tool, and provide updates related to the SSVF Program Guide. 

Please register at https://attendee.gotowebinar.com/register/7008590958564303108.

 

After registering, you will receive a confirmation email containing information about joining the webinar.

 

SSVF REGIONAL MEETING SUCCESS! 

Thank you to all of the grantees who participated in the FY 16 Fall Regional Meetings over the last several weeks and helped make these events a success.  The materials provided at the meetings are now available on SSVF University at http://www.va.gov/homeless/ssvf/index.asp?page=/ssvf_university/program_launch_regional_meeting_materials.   

 

 

Thank you,

 

SSVF Program Office

NOTE:  If you are receiving this email in error, please disregard.  We request your patience as the SSVF Program Office continues to address system issues with the grants management database.