From: SSVF
Sent: Friday, October 21, 2016 11:40
AM
To: SSVF
Subject: SSVF Program Update October
14, 2016
Topics:
1.
Grantee Action Required in GIFTS:
FY 2017 Grant Resolution and SSVF Gaps Analysis Process
2.
Grantee Action Required in GIFTS:
FY 2016 Quarter 4 Certification for P1 Grantees and FY 2016 Grant Closeout for
Renewal Grantees
3.
Register for SSVF National Webinar
on October 20, 2016 at 2PM EDT
4.
SSVF REGIONAL MEETING
SUCCESS!
Grantee Action Required in
GIFTS: FY 2017 Grant Resolution and SSVF Gaps Analysis Process
Grantees can now access the
FY 2017 Resolution Requirement form within their GIFTS user account.
Please refer to the Grant Resolution Companion Guide at http://www.va.gov/homeless/ssvf/index.asp?page=/official_guide/reporting_and_monitoring_requirements
under the GIFTS section of the webpage. This guide provides grantees with
details on each section of the online requirement form, as well as the
instructions for completing the SSVF Gap Analysis Tool. Deadline for
submission is close of business on Monday, November 14, 2016.
Grantees must complete the
Resolution requirement form within GIFTS and are expected to work with their
community partners to complete an SSVF Gap Analysis Tool for each CoC with SSVF
providers. Please contact your Regional Coordinator if you have
questions or concerns. Access the SSVF GIFTS portal at https://www.grantrequest.com/SID_2115/?SA=AM.
The Gaps Analysis Tool is
also posted in the SSVF Toolkit section of SSVF University: http://www.va.gov/homeless/ssvf/index.asp?page=/ssvf_university/community_coordination_and_plans.
*Please note that the SSVF
National Grantee Webinar on October 20th at 2:00 PM Eastern Time
will provide an overview of the Resolution process and the SSVF Gaps Analysis
Tool.
Grantee Action Required in
GIFTS: FY 2016 Quarter 4 Certification for P1 Grantees and FY 2016 Grant
Closeout for Renewal Grantees
NOTE: Priority 1
Grantees are not required to complete grant close out activities.
Instead, they are required to complete the FY 16 4th Quarter
Certification requirement form in GIFTS, as grantees have done in the
past. These online requirement forms are currently active within the
account of the GIFTS account holder. Please refer due date assigned
within the requirement form. Access the SSVF GIFTS portal at https://www.grantrequest.com/SID_2115/?SA=AM.
For all other SSVF grantees
with renewal grant terms that ended on 9/30/16, including extended grants, the
online GIFTS requirement form is now available to begin completing the final
close out activities for the FY 16. Grantees will complete the Grant
Closeout requirement form, which is similar to the Quarterly Certification form
that has been completed in the past. However, the Grant Closeout requirement
form has additional elements related to closeout activities. Grantees
will be asked to certify compliance with the Federal Financial Report FSR,
their intent to complete the single audit within the established timeframe, and
grantees will also be required to attach their final FY 16 Financial
Expenditures Report to the form. A Companion Guide for completing the End
of Year Financial Expenditures Report is available at http://www.va.gov/homeless/ssvf/index.asp?page=/official_guide/fiscal_administration.
It is important to note that
the SSVF Program Office will provide grantees with a customized Financial
Expenditures Report workbook (Excel) via email. The email will include
the Companion Guide and links to fiscal administration close out
material. Please note the due dates assigned within your grant program’s
online requirement form. If you have questions, please contact SSVF@va.gov. Access the SSVF GIFTS portal
at https://www.grantrequest.com/SID_2115/?SA=AM.
FINAL HHS SUBACCOUNT
TRANSFERS
Please be reminded that HHS
Subaccount Transfers will be processed on the 1st and 15th of October, November
and December 2016. Grantees that require a final transfer of funds among the
HHS subaccounts in order to complete the grant close must use HHS Subaccount
Template to prepare the transfer request. Submit this form to your
Regional Coordinator for review and processing. Please do not submit to
the SSVF general inbox. To avoid denials of the subaccount transfer
requests, please access your HHS grant account within the Payment Management
System and carefully review the authorized subaccount balances, as any Program
Changes granted throughout the year may have resulted in changes to these
authorized balances. If you have questions about how to complete the
template or verify your authorized subaccount balances (prior to submitting
your request) please contact your Regional Coordinator. The template is
available at http://www.va.gov/homeless/ssvf/index.asp?page=/official_guide/fiscal_administration.
NOTIFYING VA WHEN YOUR FY
2016 EXTENSION IS COMPLETE: For grantees currently on a 30-day extension
for their FY 2016 grant, the SSVF Program Office will activate FY 2017
subaccounts in HHS on November 1, 2016. If your agency completes the FY
2016 program goals prior to October 31, you must notify your Regional
Coordinator of the date your extension ends. It is essential that both
the grantees and the SSVF Program Office document the specific day the FY 16
grant extension ends, for future auditing purposes. This will also allow
for the timeliness of completing final payment requests of FY 16 funds and
activating the FY 17 funds. Your agency must draw all of the FY 16 funds in
order for the FY 17 funds to be activated. Grantees who will have a
remaining balance of FY 16 funds to be returned to VA must confirm this with
their request to activate FY 17 subaccounts in HHS.
Register for SSVF National
Grantee Webinar on October 20, 2016 at 2PM EDT
Topic: SSVF FY 2017
Program Planning
The SSVF National
Grantee Webinar will review the FY 2017 Resolution Process, the SSVF Gaps
Analysis Tool, and provide updates related to the SSVF Program Guide.
Please
register at https://attendee.gotowebinar.com/register/7008590958564303108.
After
registering, you will receive a confirmation email containing information about
joining the webinar.
SSVF REGIONAL MEETING
SUCCESS!
Thank
you to all of the grantees who participated in the FY 16 Fall Regional Meetings
over the last several weeks and helped make these events a success. The
materials provided at the meetings are now available on SSVF University at http://www.va.gov/homeless/ssvf/index.asp?page=/ssvf_university/program_launch_regional_meeting_materials.
Thank
you,
SSVF Program Office
NOTE: If you are receiving
this email in error, please disregard. We request your patience as the
SSVF Program Office continues to address system issues with the grants
management database.