From: SSVF
Sent: Friday, October 21, 2016 11:39
AM
To: SSVF
Subject: SSVF Program Update October 7,
2016
Topics:
1.
Notices Regarding FY 2016 Grant
Closeout
2.
FY 2017 Grant Resolution Process
3.
SAVE THE DATE! SSVF National
Webinar on October 20, 2016 at 2PM EDT
4.
SSVF REGIONAL MEETING
SUCCESS!
Notices Regarding FY 2016
Grant Closeout
FINAL HHS SUBACCOUNT TRANSFERS: Please be reminded
that HHS Subaccount Transfers will be processed on the 1st and 15th
of October, November and December 2016. Grantees who required a final transfer
of funds among the HHS subaccounts in order to complete the grant close must
use the attached template to prepare the transfer request. Submit this
form to your Regional Coordinator for review and processing. Please do
not submit to the SSVF general inbox. To avoid denials of the subaccount transfer
requests, please access your HHS grant account within the Payment Management
System and carefully review the authorized subaccount balances, as any Program
Changes granted throughout the year may have resulted in changes to these
authorized balances. If you have questions about how to complete the
template or verify your authorized subaccount balances (prior to submitting
your request) please contact your Regional Coordinator.
DEADLINES FOR GRANTEES WITH FY 2016 EXTENSIONS: For
grantees currently on a 30-day extension for their FY 2016 grant, the SSVF
Program Office will activate FY 2017 subaccounts in HHS on November 1,
2016. If your agency completes the FY 2016 program goals prior to October
31, you must notify your Regional Coordinator of the date your extension
ends. It is essential that both the grantees and the SSVF Program Office
document the specific day the FY 16 grant extension ends, for future auditing
purposes. This will also allow for the timeliness of completing final
payment requests of FY 16 funds and activating the FY 17 funds. Your agency
must draw all of the FY 16 funds in order for the FY 17 funds to be
activated. Grantees who will have a remaining balance of FY 16 funds to
be returned to VA must confirm this with their request to activate FY 17
subaccounts in HHS.
FY 2017 Grant Resolution
Process
The SSVF Program Office is currently finalizing the FY 2017
Resolution Requirement process, which includes the online form submission in
GIFTS. A user guide and the online requirement form will be available on
October 13th. Grantees will be asked to review and, if
applicable, update their FY 17 grant information such as geographic service
areas, projected households served, subcontractor agreements, etc. In
previous years grantees could modify their budgets during the resolution
process – this option will not available since grantees and the Program Office
have already reviewed and finalized the FY 2017 budgets. The FY 2017
approved budgets are final, unless the Program Office has reached out directly
to your agency for clarification. The opportunity to submit budget
changes for FY 17 will be provided during the SSVF Program Change process in
quarter 2. Please contact your Regional Coordinator if you have questions
or concerns. Other items that will be requests with the resolution
process include the FY 17 Homelessness Prevention Threshold and Targeting Form
for grantees. Instructions will be included in the resolution user
guide. The Resolution Process is an opportunity to plan ahead and
allocate resources to align with your community planning process.
To assist with this, grantees will concurrently receive the SSVF Gaps Analysis
CoC Tool. Each community will work together to determine the Need for
Rapid Rehousing funding in each CoC.
More information on the Resolution Process and SSVF Gaps Analysis Tool will be covered on the National Webinar, October 20, 2016
SAVE THE DATE! SSVF
National Webinar on October 20, 2016 at 2PM EDT
Topic: SSVF FY 2017 Program Planning
The SSVF National Grantee Webinar will review the FY
2017 Resolution Process, the SSVF Gaps Analysis Tool, and provide updates
related to the SSVF Program Guide. A registration link will be provided.
SSVF REGIONAL MEETING
SUCCESS!
Thank
you to all of the grantees who participated in the FY 16 Fall Regional Meetings
over the last several weeks and helped make these events a success. The
materials provided at the meetings are now available on SSVF University at http://www.va.gov/homeless/ssvf/index.asp?page=/ssvf_university/program_launch_regional_meeting_materials.
Thank
you,
SSVF Program Office
NOTE: If you are receiving
this email in error, please disregard. We request your patience as the
SSVF Program Office continues to address system issues with the grants
management database.