From:                                         SSVF

Sent:                                           Monday, December 7, 2020 1:53 PM

To:                                               SSVF

Subject:                                     SSVF Program Update Friday December 4, 2020

Attachments:                          CONSENT FOR PRODUCTION AND USE OF VERBAL OR WRITTEN STATEMENTS.pdf; REQUEST FOR AND AUTHORIZATION TO RELEASE HEALTH INFORMATION.pdf

 

Topics:

REGISTER NOW: SSVF National Webinar: December 10, 2020 2pm EST

NEW: FY2022 NOFA Response submission

NEW: Grantee Submissions to SSVF Program Office

NEW: Request for Success Stories for FY2020 HPO Annual Report

 

REGISTER NOW: SSVF National Webinar: December 10, 2020 2pm EST

This webinar will continue the discussion of using MACA as an alternative approach for grantees to account for and support their administrative expenses.  The webinar will provide additional details on the process to transition to MACA.  The audience for this webinar is specifically for SSVF leadership and fiscal staff with an interest in using MACA.  Please register using the following link: https://attendee.gotowebinar.com/register/3901498674638150415

 

NEW: FY2022 NOFA Response submission- Submissions have been simplified, only requiring documentation of intent to continue services through FY2022 or FY2023 for Priority 3 submissions (AKA Letter of Intent), Budget & CoC distribution (Exhibit I-III) and proof of accreditation, when indicated.  In preparation, Grantees may download the Exhibit I-III, to have ready when the updated guidance for submission is given by our office.  Letters of Intent will be incorporated into the new grants management system.  No application or letters of support are required. More information on submissions will be provided by the SSVF Program Office, within the coming weeks.

 

NEW: Grantee Submissions to SSVF Program Office

Last month, the SSVF Program Office informed grantees that SSVF would transition from Blackbaud Grantmaking (GIFTS) to a new grants management platform.   Our office is working closely with our new grants management software vendor to migrate existing grantee data into our new system and set up processes to ensure a smooth transition for both Grantee and VA staff.  Further guidance and training will be provided on submitting Grantee documents to the Program Office, such as Program Changes and OBO documents for FOFA visits.   While we continue to prepare for using the new system, we have a few interim procedures that we want to alert Grantees to:

 

Critical Incidents- The Critical Incident Instructions and Submission Guide form is available at: https://www.va.gov/HOMELESS/ssvf/?page=/official_guide/reporting_and_monitoring_requirements 

Please submit the following types of Critical Incidents to your SSVF Regional Coordinator via email:

 

Contact Changes- Contact Changes for your agency may be submitted to your SSVF Regional Coordinator via email. Please indicate which contact(s) will be added/removed, along with the Name, Title, Email and Telephone number for each contact (if applicable).  The SSVF Contact options are:

 

 

Response to Grievances- Your SSVF Regional Coordinator will reach out to your agency by email if our office receives a grievance from a Veteran.   It is up to each agency to have a grievance policy in place and respond directly to Veterans as quickly as possible to manage each complaint or concern.  Your SSVF Regional Coordinator will follow up with your agency to determine if the grievance has been resolved and can be closed out.

Our office will work hard to help Grantees prepare to use the new grants system as quickly as possible and appreciate your flexibility in adapting to these interim procedures. We will keep you informed of our progress throughout this transition.

 

NEW: Request for Success Stories for FY2020 HPO Annual Report

The SSVF Program Office is seeking success stories to include in the FY2020 VA Homeless Programs Office (HPO) Annual Report.  If you are interested in spotlighting an example of your SSVF Program’s incredible work, please submit the following information to Regional Coordinator Maxie Pulliam at: Maxine.Pulliam@va.gov no later than Wednesday, December 23, 2020.

•                      Case manager’s name, telephone number and email address

•                      Veteran’s name, telephone number, and email address

•                      Veteran’s demographic information (age, gender, branch of service, etc.)

•                      Veteran’s location (city and state)

•                      Closest VAMC to the Veteran

•                      Overview of Veteran’s journey from homelessness to stable housing (one-page maximum)

•                      Type of SSVF Assistance (RRH or HP)

•                      Relevant KEY services and financial assistance received

•                      Picture of client/household

•                      Release of Information (see attachments)

 

Regards,

SSVF Program Office