SSVF Program Update Friday February
3, 2023
This weekly update is targeted towards the SSVF
Grantees and shared with valuable partners for
awareness.
DUE NOW: SSVF Quarter 1
Certification due in UDPaaS January 31,
2023
DUE NOW: Supplemental NOFA Communities
Monthly Report Due in UDPaaS
REGISTER: SSVF
National Webinar: VA Smartphone Initiative and SSVF Health Care Navigation
Services February 9, 2023, 2:00pm EST
REMINDER: SSVF NOFA for FY24
Published CLOSING SOON:
February 10, 2023, 4pm EST
REMINDER: Fiscal
Management
REMINDER: SSVF HMIS Data Quality
Report Updates
DUE NOW: SSVF Quarter 1 Certification
due in UDPaaS January 31, 2023
Quarterly Certifications are now overdue in UDPaaS. This process is defined in your signed Memorandum
of Agreement for your grant and is a requirement of all grantees. The
Quarter 1 Certification was published for completion and was due January 31,
2023. The SSVF Companion Guide to Quarterly Cert FY23 (attached)
provides details on all required elements of the report. Please ensure
accuracy of submission, as the Program Office will compare all data provided to
HMIS uploads during Quarter 1 of FY23.
DUE: Supplemental NOFA Communities
Monthly Report Due in UDPaaS
All grant recipients of the FY22 Supplemental
NOFA funds are required to complete a monthly report activity in UDPaaS. The December data report was due January 31,
2023. This report should include any data from December 1, 2022, through
December 31, 2022. If you have any questions regarding this report, please
reach out to your Regional Coordinator for assistance.
REGISTER: SSVF
National Webinar: VA Smartphone Initiative and SSVF Health Care Navigation
Services February 9, 2023, 2:00pm EST
This webinar will cover two topics:
The Acting Director of Business Operations for the VA Homeless Programs Office,
Jennifer Nemeth, will provide an update about the VA Smartphones initiative and
how the Homeless Program Office procured smartphones for homeless Veterans in
response to the COVID- 19 public health emergency. These phones have been
prioritized for Veterans engaged in VA Homeless Programs and/or engaged in
other homeless services. The second part of the webinar will review SSVF’s
Health Care Navigation services, including the basic roles and functions of
SSVF Health Care Navigators and grantee insights on how to effectively deliver
these critical SSVF supports.
Please register using the following link: https://us06web.zoom.us/webinar/register/WN_0EdVdUL2TpinHccGTtCVQA
After registering, you will receive
a confirmation email containing information about joining the
webinar.
REMINDER: SSVF NOFA for FY24
Publication:
CLOSING SOON: February 10, 2023, 4 pm EST
PLAN AHEAD
AND SUBMIT YOUR APPLICATION NOW!
The SSVF Program Office and VA are pleased to
announce the newest Notice of Funding Availability (NOFA) published in the
Federal Register. This NOFA for supportive services grants provides
funding opportunities to new and existing applicants nationwide. This
NOFA is competitive, and applicants are urged to closely review the NOFA and
associated training available on the SSVF website located under the tab: News
and Events. Please share this information with
interested partners.
Applicants are required to apply online via
SSVF's grants management system, UDPaaS. VA will use the
application scoring criteria as described in 38 CFR 62.21, 62.22, and 62.24 and
62.25 for renewal applicants. Awards are for services to begin October
1, 2023.
Please
note: All submissions must be completed by the
hard deadline date of: February 10, 2023, at 4pm EST. Late submissions
will not be accepted.
Please contact ssvf@va.gov if you have
questions.
REMINDER: Fiscal Management
The target end date for all grantees completion
of FY22 funding is March 31, 2023. We ask that you please continue to make
frequent drawdowns to support the Program Office’s ability to accurately track
and evaluate grantee spending. SSVF Program Managers and grantee Fiscal Staff
should continue to close coordination regarding spending projections and
communicate with your Regional Coordinator regarding voluntary returns or if
there is a need for increased FY22 funding. This will ensure you are able to
end March 31, 2023, and avoid sweeps.
REMINDER: SSVF HMIS Data Quality Report
Updates
The SSVF Program Office and our HMIS TA
providers would like to remind grantees of the monthly data quality report
changes taking place, starting in February. These updates are specific
to AMI and TFA checks. Should you have any questions or concerns about
this information please contact: ssvfhmis@abtassoc.com. More detail and technical
requirements may be found in this document located on the SSVF website: Data Quality Summary Documentation.
§ AMI DQ checks (#8 on
the DQ Summary report after a successful upload) have been removed
§ TFA DQ checks (#57-60
on the DQ Summary report after a successful upload) have been revised as
follows:
o All households are
counted in uploaded file (i.e.: sum of count of distinct household ID from
Enrollment.csv)
o
All
TFA Amounts in the file are summed (i.e.: sum of TFA Amounts with Type
Provided=152 from Services.csv)
o
Divide
the TFA Amount Sum by the HHID Count for an average TFA per HH
o
If
that average TFA per HH (by project type) is lower or higher than the amounts
below there will be flags on the report
a.
HP
TFA Low -$1,100
b.
HP
TFA High - $12,000
c.
RRH
TFA Low - $700
d.
RRH
TFA High - $11,000
§ DQ Scores will be calculated
based on total Households with any TFA Type Provided = ‘152’ divided by all
households in program
e.
This
means if you are flagged as High or Low, all HH will need to be reviewed to
determine which HH is contributing to the high or low average
f.
We
can generally assume that a “LOW” flag means there are a lot of HH in the file
without any TFA recorded, or that the amounts that are recorded are unusually
low for financial assistance
g.
We
can generally assume that a “HIGH” flag means there is an unusually high amount
on average of TFA provided, and that is often caused by data entry errors
(i.e.: typing in “20,000” when you meant “2,000”)