SSVF Program Update Friday
January 20, 2023
NOTE: This weekly
update is targeted
towards the SSVF Grantees and shared with valuable partners for
awareness.
NEW: Fiscal Management
The target end date for all grantees completion
of FY22 funding is March 31, 2023. Please continue to make frequent drawdowns
to support SSVF Program Office’s ability to accurately track and evaluate
grantee spending. SSVF Program Managers and grantee fiscal staff need to
continue close coordination regarding spending projections. Please communicate
with your Regional Coordinator about voluntary returns or need for increased
FY22 funding in order to end March 31, 2023 and avoid
sweeps.
NEW: Supplemental NOFA Communities
Monthly Report Due in UDPaaS
All grantee recipients of the FY22 Supplemental
NOFA funds are required to complete a monthly report activity in UDPaaS. The December data report is due January 31, 2023,
and should include any data from December 1, 2022, through December 31, 2022.
Reach out to your Regional Coordinator if you have any questions.
UPDATE: Veteran Satisfaction Survey
Registration Process
The SSVF Veteran Satisfaction Survey is
transitioning to an updated registration link for all SSVF Grantees. On Monday
January 23, 2023, each SSVF Grantee POC will receive an email with a new
registration link for the Veteran Satisfaction Survey. Previously
used registration links will no longer be active. As a part of the
registration process each grantee will select the grant ID when registering a
Veteran for the survey. Distribute the newly assigned registration links
to all staff and subcontractors involved in the satisfaction survey process.
Contact vassvf@forsmarshgroup.com
if the SSVF Grant POC has not received the registration link email by COB on
January 23, 2023.
REMINDER:
PACT Act
A new law called the PACT Act expanded VA health
care and benefits for millions of Veterans and their survivors – including many
Vietnam era, Gulf War era, and Post 9/11 Veterans. You
can learn more about the Pact Act by visiting www.VA.gov/PACT or calling
1-800-MY-VA-411.
REMINDER: SSVF NOFA for FY24
Publication:
CLOSES February 10,2023 4 pm EST
The SSVF Program Office and VA are pleased to
announce the newest Notice of Funding Availability (NOFA) published in the
Federal Register. This NOFA for supportive services grants provides
funding opportunities to new and existing applicants nationwide.
This NOFA is competitive, and applicants are urged to closely review the NOFA
and associated training available on the SSVF website News and Events. Please share
this information with interested partners.
Applicants are required to apply online via
SSVF's grants management system, UDPaaS. VA will use
the application scoring criteria as described in 38 CFR 62.21, 62.22, and 62.24
and 62.25 for renewal applicants. Awards are for services to begin
October 1, 2023.
Applications are due no later than February 10,
2023, at 4 pm EST. Please contact SSVF@va.gov if you have questions.
Those SSVF programs with multi-year awards
(Priority 1) whose project periods do not end by September 30, 2023, are not
required to submit a renewal application this year. However, those grantees are
required to submit a Letter of Intent Form (LOI) within the grants management
system, UDPaaS, indicating the grantee’s desire to
continue program operations in FY 2024. These multi-year Grantees will
receive separate notification from the SSVF Program Office on how to submit
confirmation of their intent to continue SSVF operations in the upcoming Fiscal
Year. All grants are eligible to be renewed subject to scoring and
availability of funding.
REGISTER: SSVF PROGRAM OFFICE – Data
Office Hours – January 20, 2023 at 12 pm EST
The SSVF Program Office continues to host monthly
SSVF Data Office Hours for SSVF Grantees and their community partners.
Our technical assistance partners with Abt Associates
will continue to provide “deep dive” education and conduct live Q & A about
SSVF data requirements. These office hours are a great opportunity for
SSVF grantees to grow their data entry and data quality skills and improve
local processes.
Please register using the following
link:
REMINDER: SSVF Program Office Monthly
Repository Upload Requirements
The SSVF Program Office requires grantees to
enter data on all participants into the HMIS and provide monthly uploads into
the SSVF repository. During the first two business days of every month,
grantees are required to upload client-level data from the HMIS system into the
secure HMIS Repository (“Repository”) managed by VA. Each upload of data to the
Repository will contain a complete data set reflecting program activity from
the start of the federal fiscal year to the date of export. Every time a file
is successfully uploaded, it replaces all data previously uploaded for that
program dating to the start of the Federal Fiscal Year. Modified, corrected and
late uploads are accepted by the 7th day of each month, unless otherwise notified
by SSVF Program Office or SSVF HMIS Technical Assistance staff. The
FY2023 upload dates are listed below for reference.
|
Month |
First Upload Due |
Final Upload Due |
|
February |
Thursday, February 2 |
Tuesday, February 7 |
|
March |
Thursday, March 2 |
Tuesday, March 7 |
|
April |
Tuesday, April 4 |
Friday, April 7 |
|
May |
Tuesday, May 2 |
Sunday, May 7 |
|
June |
Friday, June 2 |
Wednesday, June 7 |
|
July |
Wednesday, July 5 |
Friday, July 7 |
|
August |
Wednesday, August 2 |
Monday, August 7 |
|
September |
Tuesday, September 5 |
Thursday, September 7 |
|
October |
Tuesday, October 3 |
Saturday, October 7 |