From: SSVF

Sent: Friday, March 22, 2019 4:54 PM

To: SSVF

Subject: SSVF Program Update Friday March 1, 2019

Follow Up Flag: Follow up

Flag Status: Flagged

Topics:

1. Register Now: Mentor Office Hours, March 8, 2019 11am EST

2. Register Now: SSVF National Webinar, March 14, 2019 2:00 EST

3. Reminder: Rapid Resolution Plans due March 31st, 2019

4. Reminder: SQUARES 2.0 is Live

SSVF and Technical Assistance providers will be hosting the first "Rapid Resolution Office Hours" call to give grantees the opportunity to call in and ask questions about a predetermined topic they may be struggling with in their individual community. The topic for the first call is Community Planning for Rapid Resolution. Mentor sites will be on the call to answer questions and provide feedback specific to this topic. If you have questions, or feel you need more targeted assistance in completing your Rapid Resolution plan, please reach out to your Regional Coordinator.

Please register at:

https://attendee.gotowebinar.com/register/6369154597529413890

After registering, you will receive a confirmation email containing information about joining the webinar.

The SSVF Program Office will present a webinar on shared housing options for Veterans participating in SSVF. As we continue to consider how to manage housing Veterans under the Affordable Housing Crisis, shared housing is yet another tool that can be useful, especially as we begin work of implementation of Rapid Resolution. This webinar will include grantee presentations on promising practices for working with landlords, assisting with roommate matching and conflict resolution tips for participants residing in shared housing situations.

Please register at:

https://attendee.gotowebinar.com/register/6761685746117681411

After registering, you will receive a confirmation email containing information about joining the webinar.

Reminder: Rapid Resolution Plans due March 31st, 2019

Rapid Resolution Plan Templates is attached and will be available on the SSVF Website. SSVF providers can utilize the Rapid Resolution Plan Templates to complete their initial Rapid Resolution Plans that are due to the SSVF Program Office on March 31st. The SSVF program office encourages grantees to complete these plans with input from local VAMC and community stakeholders. Between now and April, our office will be providing a series of webinars and trainings to assist with designing and submitting your Rapid Resolution System Plan as well as other topics to assist with Rapid Resolution Program implementation. The program office will also release a collection of helpful documents that will include program guidance around Enrollments, TFA, HMIS, Compliance and Fiscal Controls. We look forward to continuing this exciting work together as we roll out Rapid Resolution.

The GIFTS Requirement will be available in the GIFTS Portal no later than March 8, 2019

Reminder: SQUARES 2.0 is Live

The SSVF Program Office is excited to announce that SQUARES 2.0 is now live! This revised version of SQUARES includes important upgrades from the current version. Most notably it will offer detailed discharge status for the majority of inquiries, allowing instant determination of program eligibility and status of VHA enrollment (a description of SQUARES is attached). Although SQUARES cannot be used as a substitute for VHA enrollment, programs such as SSVF and GPD that do not require VHA enrollment may use SQUARES as documentation for purposes of determining eligibility, much like a DD-214. To review the features and watch a tutorial on how to use SQUARES Please go to www.va.gov/homeless/SQUARES.

As the information offered through SQUARES 2.0 is more detailed, permission to access it will now require a greater level of review. Community organizations serving Veterans will need to apply to access SQUARES. Please follow the instructions below for requesting access.

SQUARES Access and SQUARES Managers

SQUARES access is approved for VA grantee organizations. Each approved organization must appoint a manager, who will then apply for – and be approved by HPO for – Manager-level SQUARES access. Additional users in the organization will have their account requests approved by the Manager.

All SSVF, GPD, CERS, and HUD-VASH grantees are pre-loaded into SQUARES. For convenience, where the SSVF and GPD programs appear to be run out of different offices, they have been loaded into SQUARES as separate organizations; this way, each office can appoint its own Manager and manage its own access requests. If programs appear to be run out of the same office, they have been loaded as one organization, and the various programs will have one common manager. The pre-loaded organizations – with pre-approved managers – are attached to this email.

Note each individual can only manage one organization, and each organization can only have one Manager. So, if you intend to have different managers keep track of your GPD and SSVF staff, you will need to ensure you have separate listings for those programs. On the other hand, if you want the same manager to approve GPD and SSVF staff, you must ensure you have one listing for both programs.

Please review this list and contact squaresadmin@va.gov if your organization is erroneously split across two separate listings that should be merged, or, conversely, if your office does not appear here (presumably because it was merged with another listing).

Thank you,

SSVF Program Office