From: SSVF
Sent: Friday, March 6, 2020 7:52 AM
To: SSVF
Subject: SSVF Program Update Friday March 6, 2020
Topics:
1.
Upcoming Webinar: Infectious Disease Preparedness for Homeless Assistance
Providers and Their Partners – March 10, 3:00 pm Eastern
2.
Reminder: Mandatory Return of Funds for 2nd Quarter FY2020
3.
Register Now: SSVF National Webinar: Returning Home Overview- March 12, 2:00 pm
Eastern
4.
Announcement: SSVF Regional Meetings in Ft. Lauderdale and New Orleans
Postponed
Important Upcoming
Webinar: Infectious Disease Preparedness for Homeless Assistance Providers and
Their Partners – March 10, 3:00 pm Eastern
The SSVF Program
Office understands that many grantees have concerns and questions about
responding to the needs of Veterans during the current outbreak of
coronavirus. The SSVF Program Office will provide information and
resources as they become available. We encourage grantees to attend an
upcoming webinar on March 10, titled Infectious Disease Preparedness for Homeless
Assistance Providers and Their Partners. The webinar will provide
current information and guidance to the field. Join the meeting using the
link below:
https://tdainc.adobeconnect.com/preparedness/
Reminder:
Mandatory Return of Funds for 2nd Quarter FY 2020
At the end of each
quarter, a grantee's total payment requests for SSVF funds (also known as
drawdowns) must meet the minimum quarterly spending percentage rate outlined in
the SSVF grant agreement. Please note that grantees do not submit
physical invoices to the SSVF Program Office; therefore, expenditure rates are
assessed using the drawdown information in the HHS Payment Management System.
For the second
quarter ending on March 31 at 5 pm EDT, the minimum spending rate of the
overall grant award is 40%. To clarify, a grant is "40% spent" when
40% or more of the SSVF grant funds have been drawn down from the HHS Payment
Management System. A favorable lag of 10% (or 5.2 weeks of expenses) has been
incorporated into the quarterly minimums. This allows for a grantee to meet the
minimum rate while still reconciling the previous month's SSVF expenses. For
this reason, it is critical for grantees to review their spending information
frequently; there is no exception to the 40% requirement for grantees that had
been on extension during the first quarter of FY20.
The process for
identifying grantees that will be required to return funds and for identifying
the amount of funds to be swept is as follows: At the start of the quarter (8
am EDT on the second business day of the new quarter, which is April 2), the
HHS Payment Management System drawdown report will be used to calculate grantee
expenditure rates. Those grantees that are below 40% spent will be
subject to mandatory funding sweeps. Note, the expenditure rate
calculation will be rounded to a whole number (i.e. 39.4% will be rounded down
to 39% and 39.6% will be rounded up to 40%). For any grantee below 40%, the
difference between 40% and that grantee's current drawn down rate will be the
amount swept from the OVERALL grant total. For example, if a grantee is 35%
drawn down, the difference is 5%; as such, there will be a 5% reduction of the
authorized award amount. The result will move a grantee closer to the quarterly
minimum rate of 40%. The intent of the funding sweep is to: 1) reallocate
funds from geographic areas where the need is not currently being recognized to
areas of higher need where funding is lacking and 2) to assist grantees in
moving towards compliance with grant requirements and eliminating the need for
an extension. The funds will be swept on that second business day of the
new quarter, and a grantee will be notified by the SSVF Program Office of the
amount of funds that were swept from the grant.
How do the minimum
quarterly spending rates impact the fiscal staff of SSVF grantees?
The last business
day of the quarter is March 31. Payment requests (drawdowns) that are
made after 5 pm EDT on this day will NOT be included in the HHS drawdown report
used to calculate grantee expenditure rates. As a reminder, the grantees
identified as spending less than 40% of the total grant will have funds swept
on the second business day of the new quarter, April 2. These values will
stand; there will be no exceptions. Since there will be no exceptions, it is
recommended that grantee fiscal staff responsible for completing drawdowns not
wait until March 31 to complete payment requests, as these requests generally
require a full business day to process. If a grantee finds it is
necessary to wait until March 31, it would be important to enter the request
early in the day. (Note that any grantees outside of EDT, including but
not limited to the West Coast, Hawaii, and Guam, are still held to the 5 pm EDT
deadline, so plan accordingly).
If you have any
questions, please contact your SSVF Regional Coordinator. Please include your
grant number and "2nd Quarter Mandatory Return of Funds" in the
subject of the email.
Register Now: SSVF
National Webinar-March 12, 2:00PM Eastern
Title: Returning
Home Overview
Overview: This
webinar will describe the use of Returning Home as an approach to support
Veterans experiencing homelessness. Returning Home helps reunite Veterans
with family or other social supports by allowing SSVF grantees to use Temporary
Financial Assistance to help them return to their community of origin.
SSVF Program Office staff will provide an overview of how to determine when to
use Returning Home as well as promising practices from the field.
Register for the
webinar using the link below:
https://tacinc.adobeconnect.com/returninghomeinterview03122020/event/registration.html
Announcement:
Regional Meetings in Ft Lauderdale and New Orleans Postponed
Due to public
health concerns, the Regional Meetings scheduled to take place in Ft.
Lauderdale and New Orleans have been postponed. Please cancel your travel
arrangements, including hotel and air travel, as soon as possible. We hope to
reschedule this important training opportunity at a later date and will keep
you informed if and when these Regional Meetings are rescheduled. Please submit
any questions to your Regional Coordinator or the SSVF TA inbox at ssvf@tacinc.org. We appreciate your
understanding and cooperation.
Thank You,
SSVF Program
Office