From: SSVF

Sent: Friday, November 15, 2019 10:35 AM

To: SSVF

Subject: SSVF Program Update Friday November 15th, 2019

Topics:

1. Register Now: SSVF Rapid Resolution Office Hours November 22, 2019 3:00 PM EST

2. New: Rapid Resolution HMIS Data Entry Revised Guidance

3. Reminder: End of Year Closeout Requirements

4. Reminder: SSVF Contact Change Reporting Process

The SSVF Program Office will continue to support SSVF providers as they implement Rapid Resolution in their communities. The next SSVF Rapid Resolution Office Hours call will take place on November 22, 2019 at 3:00 EST. This call will provide an overview of ***UPDATED GUIDANCE*** related to Rapid Resolution revised HMIS data entry requirements.

Please register for SSVF Rapid Resolution Office Hours - November 22, 2019 on Nov 22, 2019 3:00 PM EST at:

https://attendee.gotowebinar.com/register/3111069653166213389

After registering, you will receive a confirmation email containing information about joining the webinar.

New: Rapid Resolution HMIS Data Entry Revised Guidance

The SSVF Program Office has received many comments from SSVF providers voicing their concerns about the Rapid Resolution HMIS data entry requirements. These expressed concerns combined with new SSVF screening and enrollment guidance have prompted the SSVF Program Office to make changes to how and when SSVF providers should conduct Rapid Resolution conversations with Veterans. Effective immediately, the SSVF Program Office recommends that Rapid Resolution conversations only be conducted with Veterans who have been enrolled in SSVF RRH or HP projects. This new guidance eliminates the need for grantees to enter Rapid Resolution conversations and the results of those conversations into a separate Coordinated Entry Event HMIS project. While the SSVF Program Office will no longer be tracking the numbers of Rapid Resolution conversations in HMIS; it is expected that grantees will attempt Rapid Resolution with the majority of Veterans who are seeking SSVF assistance. Detailed information about these changes will be presented during the November 22 Rapid Resolution Office Hours call and included in the updated Rapid Resolution Compliance Guide when it is released later in November.

Reminder: End of Year Closeout Requirements

Per SSVF regulations, grantees are required to complete end of the year program closeout activities. All grantees have received an email notification providing instructions for completing the FY2019 SSVF Grant Closeout Requirements. Grantees have 45 days from the end of the FY2019 grant term to complete these end of year activities. Grantees can review the end of year requirements by reviewing the September SSVF National Grantee webinar that provided an overview of the closeout requirements. The SSVF Program Office has also provided a companion guide to assist grantees in the completion of the FY2019

The webinar is available at:

https://www.va.gov/homeless/ssvf/index.asp?page=/ssvf_university/webinar_library

The companion guide is available on the SSVF website under SSVF Online Grants Management System (GIFTS) at:

https://www.va.gov/homeless/ssvf/?page=/official_guide/reporting_and_monitoring_requirements

Reminder: SSVF Contact Change Reporting Process

SSVF Contact Changes are reported to the SSVF Program Office using the SSVF online grants management system (GIFTS). Grantees will find the SSVF Contact Change Template in Applicant’s Account (GIFTS Account holder) GIFTS account portal as an active Requirement, titled SSVF Contact Change Form. To access current contact list, grantee may open up the SSVF Contact Change Requirement and current contacts will be prepopulated. IF NO CHANGES ARE NEEDED, PLEASE DO NOT SUBMIT. If changes are needed, Grantees will fill out the form with new contacts and submit. Please complete and submit the form as needed. The SSVF Program Office will provide a new, blank form for future use.

The SSVF Guide to Program Contacts is available on the SSVF Website at:

https://www.va.gov/HOMELESS/ssvf/docs/SSVF_Companion_Guide_to_Contacts.pdf

Thank You,

SSVF Program Office