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Trainee Qualifications and Credentials Verification Letter (TQCVL)

Prior to participating in training at a VA facility, each health professions trainee (HPT) must meet all program and VA requirements and be listed on a Trainee Qualifications and Credentials Verification Letter (TQCVL).  The facility’s Designated Education Officer (DEO) is responsible for the TQCVL process​, oversees the signature/routing process​ and must retain all TQCVLs for five-years per VA’s Record Control Schedule. 

TQCVLs are required for ALL HPTs; affiliated programs, VA programs, co-sponsored programs, direct VA-paid, paid through disbursement and Without Compensation (WOC). 

As an educational official from the HPT’s sponsoring institution who is responsible for the training program and the HPTs who are in the training program, you will use the TQCVL to certify that each HPT listed has: ​

  • Met all requirements for enrollment in the program and for their level of training;​
  • Evidence of satisfactory physical condition, CDC required immunizations, and TB screening;​ and
  • Met all eligibility requirements for appointment to a Federal government position.

The TQCVL is a living document. If an HPT experiences changes to their health or academic status, the DEO must be notified within 72-hours of the change​.

A link to the TQCVL Guide is provided here. The Guide provides details on what requirements and verifications will be required. Contact your facility DEO for more information.