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Trainee Qualifications and Credentials Verification Letter (TQCVL)

To qualify for VA training, each health professions trainee (HPT) must first be listed on a Trainee Qualifications and Credentials Verification Letter (TQCVL).  The Program Director (VA or non-VA) provides a TQCVL to begin HPT onboarding.  A TQCVL is required for all HPTs, either VA stipend-paid or Without Compensation (WOC).  For multi-year programs, all trainees, new and continuing, will be listed on a TQCVL prior to the start of the academic year. 

The TQCVL confirms that HPTs are:

  • Enrolled in or accepted into the accredited training program and have had primary source verification of appropriate qualifications and credentials as required by the admission criteria of the training program;
  • Qualified and have the required credentials to participate in the accredited training program, as agreed to by the sponsoring institution, affiliated participating institutions, and the VA;
  • Compliant with all US citizenship or immigration and naturalization laws and therefore suitable to be appointed to a Federal Government position; and
  • Fit to perform the essential functions (physical and mental) of the training program and immunized following current Center for Disease Control (CDC) guidelines and VHA policy for healthcare workers to protect themselves, other employees and patients while working in a healthcare facility. 

If a trainee does not meet all applicable criteria they should not be listed on the TCQVL. Only once a trainee meets all criteria may a TQCVL be submitted with their name on the enclosed list.  Program directors should inform the VA DEO of pending issues, but should not list unqualified trainees on the TQCVL list of HPTs. 

The TQCVL is a templated letter; add your institution’s logo/mast head as applicable.  You may use the PDF fillable form or the MS Word text to copy and paste the content on letterhead.  The content must in no way be altered.  A List of qualified HPTs will be attached to the letter.  

You can find the updated forms and instructions in a Guide at the following link:  This link, or the Guide itself, can be emailed and all of the links will function. 

Have Questions?  Contact the VAMC DEO, ACOS/E or Education Leader