Trainee Qualifications and Credentials Verification Letter (TQCVL) - Office of Academic Affiliations
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Trainee Qualifications and Credentials Verification Letter (TQCVL)

Prior to participating in training at a VA facility, each health professions trainee (HPT) must first be listed on a Trainee Qualifications and Credentials Verification Letter (TQCVL).  The Program Director (VA or non-VA) provides a TQCVL to complete HPT onboarding.  A TQCVL is required for all HPTs: Affiliate program, VA program, VA stipend-paid or Without Compensation (WOC).  For multi-year programs, all trainees, new and continuing, will be listed on a TQCVL prior to the start of the academic year. 

The TQCVL confirms that HPTs are:

  • Enrolled in or accepted into the training program and have had primary source verification of appropriate qualifications and credentials as required by the admission criteria of the training program;
  • Qualified and have the required credentials to participate in the training program, as agreed to by the sponsoring institution, affiliated participating institutions, and the VA;
  • Eligible for appointment to a Federal government position;
  • Physically and mentally fit to perform the essential functions of the training program; and
  • Immunized following current Center for Disease Control (CDC) guidelines and VHA policy for healthcare workers to protect themselves, other employees and patients while working in a healthcare facility. 

If a trainee does not meet all applicable eligibility criteria they should not be listed on the TCQVL. Only after a trainee meets all criteria may a TQCVL be submitted with their name on the enclosed list.  Program directors should inform the VA DEO of pending issues, but should not list unqualified trainees on the TQCVL list of HPTs. 

The TQCVL is a templated letter; add your institution’s logo/mast head, modify salutation and signature blocks, but do not change the body text of the letter.  YCopy the text from the MS Word tempalte and paste onto letterhead.  The content must in no way be altered.  A List of qualified HPTs must always be attached to the letter.  

You can find the updated forms and instructions in a Guide at the following link:  A link to this page, or the Guide itself, can be emailed and all of the links will function. 

Have Questions?  Contact the VA facility's DEO, ACOS/E or Education Leader