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Office of Finance

 

Cash Management FAQs

(Corresponding Policy Volume)

1.  Request some clarification on the unannounced agent cashier audits. According to VA Financial Policies and Procedures Vol VIII Ch 3, (Agent Cashier Accountability Policy) 030205 D. "Unannounced audits or spot checks are conducted of the Agent Cashier's advance and undeposited collections at least quarterly sometime within the four annual 90-day cycles to maintain the integrity of the agent cashier's disbursing funds, and twice a year for cashless Agent Cashier activities." Does this mean that if our station does not deal with cash, that we only have to perform an unannounced audit of the Agent Cashier only twice a year or will we still have to do 90 day audits as well?

The policy is correct.  The person who inquired about this is located at the VBA Regional Office in Jackson, MS.  The VBA facilities have little or no cash.  As long as the person has no cash then they should follow the policy for cashless Agent Cashier Activities.

Page 27, D, 1:  “Facility directors, or designees, will ensure that unannounced audits or spot checks of the Agent Cashier’s advance and undeposited collections are conducted at least quarterly during the four annual 90-day cycles, to maintain the integrity of the agent cashier’s disbursing funds, and for cashless Agent Cashier Activities, twice a year.”


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  • Office of Finance (004)
    810 Vermont Avenue, NW
    Washington, DC 20420
  • Garnishments:  Any garnishment communications from courts and legal offices should be sent to the Defense Finance and Accounting Service (DFAS) at:

    DFAS
    Attn: Garnishments Operations, Room 175
    1240 E. 9th St., Rem 1417
    Cleveland, OH 44199
    (877) 622-5930
    (toll-free)
  • Employee Verification, Accounts Payable, Accounts Receivable, and Bills of Collection:  Should be sent to Local Payroll at the Financial Services Center (FSC) at:

    FSC
    Rm 152
    1615 Woodward St.
    Austin, TX 78772
    ATTN: Local Payroll
    (512) 460-5234
  • Checks:
    Agent Cashier
    FSC
    P.O. Box 149975
    Austin, TX 78714-9975
    (512) 460-5315