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Homeless Veterans

Reporting and Monitoring Requirements

The information on this page provides guidance on the reporting requirements of SSVF grantees, including instructions specific to each reporting template, the procedures for completing such reports, and the general timeline for submitting information to VA. VA, on a regular basis, reviews grantees monthly and quarterly submissions regarding financial and performance accomplishments. Additionally, VA monitoring procedures and training resources are provided to assist grantees in preparing for program assessments.

SSVF Monitoring Requirements

In accordance with 38 CFR 62.63, each grantee is subject to a VA monitoring visit. The purpose of the monitoring visit is to ensure the grantee is in compliance with regulations described within 38 CFR part 62. The information on this page provides an overview of the methods used by VA to monitor grantee performance throughout the grant term. VA implements both on-site and remote monitoring. This section includes templates and instructions to assist grantees in preparing for such monitoring visits. Please note that as of October 2018, the SSVF monitoring visits are conducted by the Office of Business Oversight (OBO). As we transtion, please use the former UMP for guidance on preparation.

SSVF Monitoring Toolkit

This comprehensive toolkit will assist SSVF providers in preparing for monitoring visits by guiding grantees through the process and conducting a monitoring self-assessment.  The toolkit includes a Uniform Monitoring Package (UMP) Crosswalk that can be used to help grantees understand questions on the UMP and where to find additional information about each question. 

SSVF Online Grants Management System (GIFTS)

The SSVF Program Office processes a majority of SSVF grant requirements within the GIFTS online grants management system.  Grantees may access the GIFTS portal to complete and submit requirements specific to their SSVF grant program.  Companion Guides and other training tools for using GIFTS to meet SSVF grant requirements are provided below.  The SSVF GIFTS system is for SSVF providers only.

 Click here to access the SSVF GIFTS system.  (General Guide for SSVF GIFTS Users)

  • VAMC Station Codes
  • SSVF Companion Guide to End of Year Closeout
  • SAMPLE-SSVF GIFTS End of Year Requirement- This is only a sample. The End of Year Requirement will need to be submitted via GIFTS.
  • SAMPLE-SSVF GIFTS Grant Agreement Resolution Requirement- This is only a sample. The Grant Agreement Resolution Requirement will need to be submitted via GIFTS.
  • SSVF FY2020 CoC Distribution Spreadsheet
  • SSVF Companion Guide to Contacts
  • SSVF Companion Guide to Critical Incident Reporting
  • SAMPLE-SSVF GIFTS Critical Incident Requirement- This is only a sample. The Critical Incident Requirement will need to be submitted via GIFTS
  • SSVF Companion Guide to Program Changes
  • Rapid Re-Housing Waiver Instructional Webinar (with audio)