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Homeless Veterans

Reporting and Monitoring Requirements

The information on this page provides guidance on the reporting requirements of SSVF grantees, including instructions specific to each reporting template, the procedures for completing such reports, and the general timeline for submitting information to VA. VA, on a regular basis, reviews grantees monthly and quarterly submissions regarding financial and performance accomplishments. Additionally, VA monitoring procedures and training resources are provided to assist grantees in preparing for program assessments.

Resources and Training on SSVF Reporting Requirements
SSVF Monitoring Requirements

In accordance with 38 CFR 62.63, each grantee is subject to a VA monitoring visit. The purpose of the monitoring visit is to ensure the grantee is in compliance with regulations described within 38 CFR part 62. The information on this page provides an overview of the methods used by VA to monitor grantee performance throughout the grant term. VA implements both on-site and remote monitoring. This section includes templates and instructions to assist grantees in preparing for such monitoring visits.

SSVF Monitoring Toolkit

This comprehensive toolkit will assist SSVF providers in preparing for monitoring visits by guiding grantees through the process and conducting a monitoring self-assessment.  The toolkit includes a Uniform Monitoring Package (UMP) Crosswalk that can be used to help grantees understand questions on the UMP and where to find additional information about each question. 

SSVF Online Grants Management System (GIFTS)

The SSVF Program Office processes a majority of SSVF grant requirements within the GIFTS online grants management system.  Grantees may access the GIFTS portal to complete and submit requirements specific to their SSVF grant program.  Companion Guides and other training tools for using GIFTS to meet SSVF grant requirements are provided below.  The SSVF GIFTS system is for SSVF providers only.

 Click here to access the SSVF GIFTS system.  (General Guide for SSVF GIFTS Users)

  • SSVF Companion Guide to FY 2018 End of Year Closeout
  • SSVF National Grantee Webinar: FY 2018 End of Year Closeout and Reporting Requirements
  • SSVF Companion Guide to Quarterly Certifications
  • SSVF Companion Guide to Contacts
  • SSVF Companion Guide to Critical Incident Reporting
  • SSVF Companion Guide to Travel and Training Requests
  • Rapid Re-Housing Waiver Instructional Webinar (with audio)
  • SSVF Companion Guide to Program Changes