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Homeless Veterans

Reporting and Monitoring Requirements

The information on this page provides guidance on the reporting requirements of SSVF grantees, including instructions specific to each reporting template, the procedures for completing such reports, and the general timeline for submitting information to VA. VA, on a regular basis, reviews grantees monthly and quarterly submissions regarding financial and performance accomplishments. Additionally, VA monitoring procedures and training resources are provided to assist grantees in preparing for program assessments.

SSVF Online Grants Management System (GIFTS)

The SSVF Program Office processes a majority of SSVF grant requirements within the GIFTS online grants management system.  Grantees may access the GIFTS portal to complete and submit requirements specific to their SSVF grant program. Companion Guides and other training tools for using GIFTS to meet SSVF grant requirements are provided below. The SSVF GIFTS system is for SSVF providers only.

 Click here to access the SSVF GIFTS system.  (General Guide for SSVF GIFTS Users)

  • VAMC Station Codes
  • SSVF Companion Guide to End of Year Closeout
  • SAMPLE-SSVF GIFTS End of Year Requirement
  • SSVF Companion Guide to Contacts
  • SSVF Companion Guide to Critical Incident Reporting
  • SAMPLE SSVF GIFTS Critical Incident Requirement
  • SSVF Companion Guide to Program Changes
  • SSVF Companion Guide Rapid Re-Housing Waiver
  • SSVF Rapid Re-Housing Waiver Request

  • SSVF Participant Satisfaction
  • SSVF Participant Survey Registration Process - March 3, 2020
  • How to Read Your SSVF Participant Survey Report - March 3, 2020
  • SSVF Enrollment and Unannounced Standardized Veteran Visits - November 14, 2019
  • Veterans Rights Poster

  • SSVF Monitoring Requirements

    In accordance with 38 CFR 62.63, each grantee is subject to a VA monitoring visit. The purpose of the monitoring visit is to ensure the grantee is in compliance with regulations described within 38 CFR part 62. The information on this page provides an overview of the methods used by VA to monitor grantee performance throughout the grant term. VA implements both on-site and remote monitoring.

  • Audit Guidelines, Fraud Prevention, Reporting and Compliance
  • SSVF Webinar Series-Monitoring Transition from UMP to Financial and Operational Fitness Audits (FOFA)- October 11, 2018
  • SSVF Webinar Series - Compliance: "Ask the Auditor" Administrative Costs Webinar - August 8, 2018
  • SSVF Information Security Assessment
  • SSVF Participant Satisfaction Survey
    Per the SSVF Final Rule, grantees are mandated to provide each exiting participant household with a SSVF Participant Satisfaction Survey. In order to satisfy this requirement, grantees should electronically distribute the survey to participants within 30 days of the participant's exit from the program, using a customized weblink provided by VA contractor, M. Davis and Company (MDAC).
  • SSVF Financial and Operational Fitness Audit (FOFA) Toolkit

    This comprehensive toolkit will assist SSVF providers in preparing for monitoring visits by guiding grantees through the process and conducting a monitoring self-assessment.

  • SSVF Webinar Series: SSVF Financial and Operational Fitness Audits - February 13, 2020.
  • SSVF FOFA Timeline
  • SSVF FOFA Checklist
  • SSVF FOFA Self Assessment Preparation Tool
  • SSVF FOFA Case File Review Managers Tool
  • SSVF FOFA Subcontractor Monitoring Tool