+ SSVF and HUD VASH COORDINATION COVID-19
SSVF and HUD-VASH Services COVID-19
Beginning April 24, 2020, through December 31, 2020, SSVF will modify guidance to allow SSVF grantees to provide housing search assistance, housing placements, security deposits, and rental assistance for Veterans participating in HUD-VASH and looking for housing. This will allow Veterans to secure prospective housing while waiting for the PHA to complete the process of issuing a HUD-VASH voucher and completing the required housing quality standards (HQS) inspection. SSVF providers may have limited capacity and resources to provide this type of assistance therefore HUD-VASH and SSVF staff should meet to discuss available funding, staffing capacity, and referral process frequently. Please review the memorandum below:.
The HUD VASH SSVF referral packet for Rapid Rehousing Assistance Temporary Final Assistance ONLY is available below. Please note that referrals for Homelessness Prevention Services, or Housing Search and Placement services will require a full intake into the SSVF Program.
SSVF Emergency Housing Assistance (At Risk COVID-19)
Beginning March 17, SSVF will be modifying guidance it provides to grantees around temporary housing placements. Please see the Emergency Housing Assistance guidance as of May 7, 2020
+ SSVF EMERGENCY HOUSING ASSISTANCE
SSVF Emergency Housing Assistance (At Risk COVID-19)
Beginning March 17, SSVF will be modifying guidance it provides to grantees around temporary housing placements. Please see the Emergency Housing Assistance guidance as of May 7, 2020
SSVF EHA Referral Form
The SSVF EHA Referral Form used by VA and community providers to request SSVF Emergency Housing Assistance has been revised. Please note that the EHA Referral Form is not required; however, grantees may continue to use it to facilitate EHA placements. The Program Office encourages grantees to communicate with VAMC staff and other stakeholders to coordinate EHA placements as needed. SSVF providers must ensure that EHA placements happen quickly, and grantees should evaluate their referral process to identify and eliminate any barriers to accessing this resource:
+ SSVF RESPONSE TO COVID 19 GENERAL GUIDANCE
SSVF COVID-19 Guidance and Frequently Asked Questions
The SSVF Program Office will update guidance and the FAQ document on a regular basis, in response to questions from the field. Please continue to communicate questions to your Regional Coordinator
+SSVF CARES FUNDING GUIDANCE
SSVF CARES Funding Guidance
+ HEALTH CARE NAVIGATION
SSVF Health Care Navigation
The SSVF Program Office expects that each SSVF Grantee will provide Health Care Navigation services, connecting Veterans to VA or community healthcare. See below for more guidance.
Health Care Navigator Resources
Health Care Navigator Community of Practice
Outreach is one of the most important functions of SSVF. Simply put, we cannot end or prevent homelessness among Veterans unless we enage those
Veterans where they are. It is critically important that grantees and communities implement robust outreach efforts to ensure that every single homeless
Veteran is engaged and provided options for permanent housing.
- Outreach, Engagement, and Admission
Promising Practices and Common Issues (2012)
This webinar covers the following: 1.)
Outreach & Targeting; 2.) Documentation & Supportive Services; and 3.) Policies & Procedures.
Targeting, Screening and Assessment (2011)
This presentation on screening and assessment
reviews key aspects of Targeting, Screening and Assessment for new staff, and goes deeper into these critical components and services now that SSVF programs are operational.
Prevention Targeting 101 (2011)
This brief is a concise "how-to" guide on how
communities can begin or improve efforts to identify and effectively assist the households who are most likely to become homeless and serve them appropriately.
Sample Outreach Activity Log
Grantee Example is an excel spreadsheet, created by one SSVF grantee, to assist staff with organizing and tracking any and all assertive outreach efforts
related to SSVF. Consider adapting this tool to help organize and systematize your SSVF program's outreach strategy.
+ CASE MANAGEMENT
Case Management services play a key role in the SSVF Program. As a short-term, rapid intervention, SSVF does not seek to provide all of the
long term or wrap around services a household may need to retain their housing. Rather, Case Managers act as the linkage point to the community
based services that the Veterans need and desire in their efforts to maintaining housing. SSVF grantees must strike a delicate balance between
providing services directly and playing that role as the link to community-based and mainstream resources.
Rapid Rehousing Resources
Service Directed Housing Interventions - SSVF Brief
- Subsidies Rapid Re-Housing Module (2012)
The National Alliance to End Homelessness's Center for Capacity Building has developed this module on rapid re-housing. The module covers how rapid re-housing
programs can structure and fund rental subsidies for maximum effectiveness.
- Rapid Re-Housing Barrier Triage Assessment Tool
This is a guide, used nationally in multiple rapid re-housing programs, for exploring a household's potential barriers to accessing and then retaining
rental housing. Review this tool when developing your SSVF program‘s general approach to assessing such "housing barriers."
- Rapid Re-Housing (RRH) Conference Presentations
This list contains conference presentations on RRH that were given by the National Alliance to End Homelessness. Topics cover an array of subjects, including
employment, domestic violence, sustaining HPRP rapid re-housing programs, unaccompanied youth, and effective community strategies.
- Outcomes, Community Examples, and Evaluation Module (2012)
This is the final of five short modules the National Alliance to End Homelessness's Center for Capacity Building has developed on rapid re-housing.
This module reviews data and research on rapid re-housing, suggested outcomes, and examples from various communities that have implemented rapid re-housing.
Recording: SSVF Webinar Series: Housing First & SSVF (2012)
PowerPoint: SSVF Webinar Series: Housing First & SSVF (2012)
This recording/webinar reviews Housing First principles and approaches to understand ways in which Housing First strategies can be applied in
SSVF programs to optimize resources and performance.
VA's policy for its homeless programs, is an evidence-based, low-barrier, supportive housing model that emphasizes permanent
supportive housing to end homelessness. This approach provides Veterans who are experiencing homelessness with permanent housing as quickly as
possible and supportive services as needed. There are no prerequisites for abstinence, psychiatric stability, or completion of treatment programs.
Instead, permanent housing is provided as the initial service, followed by other supports based on the Veteran’s needs and preferences. The VA National
Center on Homelessness Among Veterans has developed a series of videos to assist VA staff with implementing Housing First at their medical center and in their community.
Organizational Change: Adopting a Housing First Approach (2009)
This resource explains how to shift away from shelter and transitional housing strategies and toward prevention and Housing First approaches.
SAMHSA (Substance Abuse and Mental Health Services Administration)
SAMHSA Homelessness Prevention Panel
Guiding Principles and Strategies (2011) This fact sheet covers 10 guiding principles on characteristics of successful prevention programs and how
they should be implemented.
SAMHSA Veteran Homelessness Panel
Guiding Principles and Strategies (2011) This fact sheet covers 12 guiding principles for successful programs for Veterans and how to best implement them.
SAMHSA Webinar on Homelessness Prevention (2011)
This webinar offers an opportunity for providers and policymakers to hear about innovative
homelessness prevention strategies and guiding principles articulated by the experts involved in the expert panel event.
Resources For Victims of Domestic Violence
Domestic Violence Toolkit
This toolkit covers community models, lessons learned, and background on serving the needs of domestic violence survivors.
Samples and Examples
SSVF Housing Stability Plan Template is a structured
template offered to SSVF grantees to help in the concrete development of Housing Stability Plans for each SSVF household. Similar to typical
Individual Service Plans, used widely in human services case management practice, this form outlines consumer driven goals and objectives.
Notably, it prioritizes the crisis resolution of housing instability in particular. Adapt this form to your organization’s SSVF assessments.
Sample Household Expenses Budget Form –
Grantee Example is a detailed excel worksheet, developed by one SSVF program, to be used for predicting monthly household expenses in the context of
both homelessness prevention or rapid re-housing. Create such a budget sheet for your SSVF participants to help structure conversations about
anticipated costs and income gaps.
Sample Housing Stability Plan Form – Grantee
Example is an example form, developed by one SSVF grantee, for writing out the action steps associated with each SSVF participant’s Housing
Stability Plan. Consider adapting this sample form for documenting the key, concrete steps that will make up a SSVF participant’s Housing
Stability Plan and the specifics associated with each step.
Sample Housing Barrier Assessment Form –
Grantee Example is a tool, developed by one SSVF grantee, for meeting with each SSVF rapid re-housing participant to assess potential "housing barriers" that
might limit their access to rental housing. Consider adapting this tool to your own SSVF program.
Sample Local Community Resource Checklist
– Grantee Example is a simple chart, developed by one SSVF grantee, to organize efforts to connect SSVF participants with specific, local community
resources. Consider editing this chart with the names of specific community resources, in your SSVF jurisdiction, that may be constructive in the lives
of some of your SSVF participants.
Sample Housing Preferences Assessment Worksheet
– Grantee Example is a simple form, developed by one SSVF grantee, for assisting rapid re-housing participants to identify and prioritize their
preferences related to rental housing type and location. Consider adapting this worksheet to enhance your SSVF program’s approach.
Sample TFA Allocation Case Load Tracker is an excel
spreadsheet developed by one SSVF grantee for tracking all TFA allocations on a monthly timetable. This tracker organizes TFA outlays for all SSVF
participants in one spreadsheet for quick, at a glance, reviews and tabulations. Headers remind SSVF staff of the regulatory limits for each category
of TFA. Consider such an allocation tracker for your internal purposes and compliance controls.
Sample Client Financial Assistance Tracker
– Grantee Example is a tool developed by one SSVF grantee that is used to track all outlays of Temporary Financial Assistance related to a specific
client. This tracker ensures that the maximum financial assistance is not exceeded over time.
Sample Staff Case File Organization Tool
– Grantee Example is an internal file management tool, created by one SSVF grantee, to assist
staff with organization of each individual SSVF case file. Consider adopting this tool’s structure of color coding sections of a case file
to optimize organization of your SSVF paperwork.
Credit and Personal Finances
How to get your Free Annual Credit Report is a centralized service for consumers to request free
annual credit reports. Share this service with SSVF participants for whom their Housing Stability Plans call for overcoming any credit related
barriers to housing access.
Fair Debt Collection Information is a tool created by the Federal Trade Commission to help
all consumers understand debt collection, their related rights, and how to handle a false claim from a debt collector. Share this service with SSVF participants
for whom their Housing Stability Plans call for overcoming any debt related barriers to housing access.
My Money Financial Literacy is an online toolkit with videos, podcasts, and guides on how to resolve credit
history problems and how to save and manage money. Suggest these resources to SSVF participants for whom their Housing Stability Plans outline goals related
to outstanding debt payment, balancing a checkbook, and overall control over personal finances that may be barriers to housing access.
FDIC Money Smart is a comprehensive platform of accessible tools designed to foster financial literacy in any
household. This site offers a collection of resources that can be easily put to direct use by SSVF households with some staff assistance. Review
these tools for those that match your SSVF households' needs for help with their budgets, savings, and financial planning.
Smart About Money Tools is a set of financial calculators designed to help households
with calcuations for their financial savings, debt payoff, and emergency funds. Review those tools for those that match your SSVF households' needs for
help with financial literacy.
Your Credit and the Housing Search is an informational handout that offers
strategies for households seeking rental housing on how to overcome a negative credit history when looking for an apartment. Share this handout,
or a modified version, with SSVF participants for whom their Housing Stability Plans call for overcoming this potential barrier to housing access.
Sample Household Expenses Budget Form – Grantee
Example is a detailed excel worksheet, developed by one SSVF program, to be used for predicting monthly household expenses in the context of both homelessness
prevention or rapid re-housing. Create such a budget sheet for your SSVF participants to help structure conversations about anticipated costs and income gaps.
Fair Housing Issues
Are you a Victim of Housing Discrimination? is an informational handout designed
to be shared with any household receiving public assistance for re-housing or subsidized housing. This handout educates households, who believe they have been
discriminated against by landlords, on how to file an official complaint. Ensure that all SSVF staff know the basics of fair housing in this handout to ensure
SSVF households will be helped to proactively avoid discrimination as a barrier to housing access.
Fair and Equal Housing Information is an online tool created by
the Office of Fair and Equal Housing opportunity which administers and enforces federal laws pertaining to housing discrimination. Share this government
site with any SSVF participant seeking general information on the relevance of fair housing in conjunction with their Housing Stability Plan. For how to
file a complaint, find your own state’s fair housing commission.
Fair Housing Advocate Online is a national, searchable online tool that can be
shared with SSVF households seeking information and help with preventing or reporting discrimination by landlords in conjunction with their Housing
Stability Plans. This resource offers user friendly information for the general public with the option to search for local information by town and state.
Housing Search Assistance Toolkit - This toolkit provides case managers, and housing
advocates with a wide range of tools and resources to help homeless clients obtain and maintain permanent housing within the private rental market.
SSVF Housing Navigator is a research tool designed to help SSVF staff
locate affordable housing options in their home communities. The tool categorizes all forms of affordable housing and offers links to help SSVF staff
find property owners, subsidized housing of all kinds, and special population housing. Use the navigator to make an inventory of all potential housing
options in your SSVF home community.
Housing Barriers Assessment Module (2012) This module on rapid
re-housing was developed by the National Alliance to End Homelessness's Center for Capacity Building. The module discusses how to define rapid re-housing and
how to develop a permanent housing barriers assessment process.
Standard Rental Application is a standard
tenancy application that may be helpful in planning for SSVF housing search services. Share this sample application with SSVF participants as a first step in
providing housing search services. Review the questions and prepare participants to compile all requested information including bank account numbers, contact
information for references, and previous addresses.
Move-in Inspection Checklist is a tool that may be useful in the final
steps of SSVF housing search services. It is a structured list created for tenants, in any publicly subsidized housing program, to be used before move in.
Offer this checklist to SSVF participants visiting a prospective apartment to help them notice and document problems with the unit at the outset of their
tenancy. This checklist may help with negotiating down the price of rent.
What Does My Lease Say? is a tool that
may be useful in providing SSVF housing search services. It provides SSVF participants with insights to understanding the language of their lease. Note that many
housing search providers find this to be an important exercise. Use this tool to help SSVF participants entering into a new lease to understand, in their own words,
the specifics of this important contract.
Housing Applications Tracking Log is a sample template that
may be helpful in managing SSVF housing search services. The log was developed for homeless service programs that assist households seeking affordable and
Local Property Information Template
is a form that may be helpful in managing SSVF housing search services. It is designed to globally inventory a local affordable housing market and its
subsidized housing programs. Before creating your own such inventory, check to see if your community already has an existing database that serves this purpose.
Support Services for Veterans Families Trainer's Guide: Rent Burden—How High is
Too High? What is a "Reasonable" Housing Plan Goal? (2014) This document provides a framework for delivering training around rent burden.
Fair Market Rent Reference is the U.S. Department of HUD’s compilation of local fair market
rent (FMR) standards – specific to rental unit size and geographic regions of every state. Consult these FMRs to assess the rents being charged for units
under consideration for an investment of SSVF temporary financial assistance. In addition, help all SSVF staff become familiar with the FMRs for the regions
served by your SSVF program.
Renting with Pets is a handout for pet owners seeking rental housing who
are at risk of losing their pet in the impending move. This site, created by the Humane Society, offers strategies for finding rental units that allow pets
and working with new landlords to negotiate keeping a pet in the home. Suggest this informational website to any SSVF participant for whom their Housing
Stability Plans call for overcoming “housing barriers” associated with pet ownership.
Shared Housing - SSVF Brief
Housing Stability Plan
Opening Doors - Fact Sheets
Opening Doors: Chronic Homelessness (2010) This fact sheet
summarizes the three steps for ending chronic homelessness laid out in the Federal Strategic Plan, including: 1.) Provide permanent supportive housing; 2.)
Reduce financial vulnerability; and 3.) Improve health and housing stability.
Opening Doors: Homelessness Among Families (2010) This
fact sheet summarizes the four steps for ending family homelessness laid out in the Federal Strategic Plan, including: 1.) Provide affordable housing; 2.)
Increase meaningful and sustainable employment; 3.) Reduce financial vulnerability; and 4.) Transformed homeless crisis response system.
Opening Doors: Homelessness Among Veterans (2010) This fact
sheet summarizes the five steps for ending veteran homelessness laid out in the Federal Strategic Plan, including: 1.) Provide affordable housing; 2.) Provide
permanent supportive housing; 3.) Increase meaningful and sustainable employment; 4.) Reduce financial vulnerability; and 5.) Transformed homeless crisis response system.
Opening Doors: Preventing Homelessness (2010) This fact sheet
summarizes the five steps for preventing homelessness laid out in the Federal Strategic Plan, including: 1.) Increased leadership, collaboration, and civic engagement;
2.) Increased access to stable and affordable housing; 3.) Increased economic security; 4.) Improved health and stability; and 5.) Transformed homeless crisis
- VA Suicide Prevention Overview: The Power of One - November 19, 2015
Targeting, Screening and Assessment (2011) This presentation on screening and assessment
reviews key aspects of Targeting, Screening and Assessment for new staff, and goes deeper into these critical components and services now that SSVF programs are
Recording: Progressive Case Management in SSVF Programs (2013)
PowerPoint: Progressive Case Management in SSVF Programs (2013)
This presentation from March 21, 2013 National Call covers what progressive case management is, what the
rationale is behind using it, and how communities can best utilize it.
Non-Financial (2013) This recording provides guidance on the provision of non-financial participant services, specifically case management.
Comprehensive Soldier and Family Fitness is an online tool created for recently returning Veterans to assist
with adjustment and personal resilience. This tool also suggests paths to peer leadership in the Veteran community. Review the Resource Center and
Downloads segment on this site and share tools found there with SSVF participants - particularly those who may play a role as peer mentors with other SSVF participants.
Program Updates and Predictors of Homelessness Following Exit
from the SSVF Program - November 20, 2014
The SSVF Program is a short-term response to the crisis of homelessness or imminent homelessness among Veteran families. This link (Case Closing Indicies)
provides possible indicators a program may consider as they develop policies and procedures for reviewing the need for continued assistance vs. SSVF case
closure. The second link (Flow Charts for Case Closing vs. Continuation of Support Services for Veterans Families Assistance) provide a possible
question-by-question process to aid SSVF staff in assessing whether to close a household's case or continue SSVF program assistance.
+ CONNECTION TO VA RESOURCES
As part of participant intake, the grantee should determine whether the participant household is already receiving services from VA. If the participant is
already receiving services, the grantee's assessment should focus on what additional services the participant may need, want and be eligible for, to refer
the participant to the appropriate VA office for assistance. If the participant is not already receiving services from VA, the grantee should make the
participant aware of the services for which he/she may be eligible and offer to refer the participant to the nearest VA facility.The information on this
page provides providers with information on the roles of the SSVF Regional Coordinators, the SSVF grantee, the VA Medical Center Points of Contact (POCs),
and other VA programs.
SSVF VAMC Point-of-Contact Call - February 18, 2014
VA Healthcare Centers is an essential website to be used by SSVF case managers for connecting SSVF
participants with local Veterans' healthcare and other co-located Veteran Administration (VA) supportive services. Use the locations tab on this
website's menu to identify your closest VA Healthcare Center and schedule a visit to learn about all programs available to support SSVF participants.
The Vet Centers is a key website to be used by SSVF case managers for connecting SSVF participants,
when in need, with local, individual and family mental health counseling provided by local Vet Centers. Use this website to map the location of your nearest Vet
Center counseling services.
Veterans Benefits Administration (VBA)
Veteran Benefit Administration is a key website to be used by SSVF case managers
for connecting SSVF participants, when eligible, with Veteran's financial benefits. Use the locations tab on this website’s menu to identify your SSVF program's
closest regional office for the Veteran Benefit Administration (VBA) and contact this office’s designated liaison to Veterans who are homeless.
Veterans E-benefit Portal is an online central location for
Veterans, service members, and their families to research, find, access, and, manage their benefits and personal information. Open and use this portal in
interactions with SSVF participants and navigate the portal to become better acquainted with Veteran benefits and systems.
The Health Center Program (2015) - This recording provides an overview of the Health Center Program, which is supported and
administered through the Bureau of Primary Health (BPHC). BPHC-supported health centers deliver comprehensive, high-quality preventive and primary health
care to patients regardless of their ability to pay, to include veterans and their families. Health centers have become the essential primary care medical
home for millions of Americans including some of the nation’s most vulnerable populations.
www.bass4vets.org In 38 selected cities, the Benefits Assistance and Support System (BASS), will
provide Veterans with information on mainstream benefits available through national programs such as the Supplemental Nutrition Assistance program, Medicaid,
Medicare, various Social Security programs, the Child Health Insurance program, as well as locally administered legal aid, credit counseling, vocational,
income, and benefits assistance including the Temporary Assistance to Needy Families program.
VA's Veterans Homelessness Prevention Demonstration (VHPD) and Homeless
Patient Aligned Care Team (HPACT) (2013)
Homeless Patient Aligned Care Teams (H-PACT) (2013)
Other VA Resources
25 Cities Initiative - Coordinated Assessment and Housing Placement Programs
Community Resource and Referral Centers (CRRCs) (2013)
This video from the February 28, 2013 National Call covers Community Resource and Referral Centers (CRRCs).
Vets 101 offers free career planning tools and information
services for Veterans, their families, and their circles of support.
Homeless Veterans Reintegration Programs (HVRPs) (2013)
Veterans Homeless Prevention Demonstration Program (VHPD) (2013)
The Center for Deployment Psychology helps service providers understand the influence of
military culture upon health-related behaviors so that they build an appropriate treatment plan to help the Service member or Veteran reach their personal,
career, and military mission priorities. Training is available on 1) Self Awareness and Introduction to Military Ethos, 2) Military Organization and Roles,
3) Military-Specific Stressors and Resources, and 4) Treatment Resources, Prevention, and Tools.
Resource Strategies for Homeless Veterans (2011)
This presentation covers: 1.) The basics of Veteran-Specific federal funding programs & their coordination; and 2.) Strategies to coordinate the resources & programs
in the VA system & Continuum of Care (CoC) to better respond to needs of homeless veterans.
+ CONNECTION TO MAINSTREAM RESOURCES
As part of participant intake, the grantee should determine whether the participant household is already receiving non-VA Mainstream benefits. If the participant
is already receiving services, the grantee’s assessment should focus on what additional services the participant may need, want and be eligible for, to refer the
participant to the appropriate mainstream benefit office for assistance.The information on this page provides providers with information on accessing mainstream
benefits and services for Veteran households.
Income, Employment, and Benefits Podcast - June 2020
SOAR Toolkit for SSVF Providers
- SSVF Income Calculators for SOAR Presentation
- SSVF Income Calculators for SOAR
- Key Strategies for Connecting People Experiencing Homelessness to SSI and SSDI Benefits
- SSA and VA Disability Benefits: Tips for Veterans
- Connecting Veterans to Social Security Disability Benefits: A Key Component in Ending Veteran Homelessness
- VA Memorandum(October 2013): Employees Encouraged to Assist with SOAR
- SOAR and SSVF Overview - February 2016
- SOAR Works to end Veteran Homelessness: VA Caseworker's Guide
Increasing Access to Income Benefits - August 2015
- Innovation in Accessing Mainstream Benefits-SSI/SSDI Outreach, Access and Recovery (SOAR)
Supportive Services Referrals Tracking Tool is a
checklist designed to guide SSVF case managers in connecting each program participant with an array of key, outside supportive services available beyond the scope
of the grantee organization. Use this checklist to plan and track your key referrals made on behalf of individual SSVF participants.
Income Support Services
Head Start is a useful website to be used by SSVF case managers for connecting SSVF
participants, when in need, with a local, licensed childcare provider. Use this search engine to assist SSVF participants with identifying a local,
childcare provider to meet their needs.
WIC/SNAPS is a key website to be used by SSVF case managers for connecting SSVF participants, when in need, with public
nutrition benefits: Women Infants and Children Program (WIC) and Supplemental Nutritional Assistance Program (SNAP). Use this website to assist SSVF participants,
when eligible, with seeking these benefits.
Social Security Representative Payee is a key website to be used by SSVF case managers for assisting SSVF participants,
receiving supplemental security or social security (SSI/SSDI) benefits, who wish to set up representative payees for personal money management. Use this website
to help individual SSVF participants learn about representative payees and, when desired, set up this arrangement for themselves.
Mainstream Benefits, SOAR, and SSVF Eligibility Webinar
Sample Local Community Resource Checklist –
Grantee Example is a simple chart, developed by one SSVF grantee, to organize efforts to connect SSVF participants with specific, local community resources. Consider
editing this chart with the names of specific community resources, in your SSVF jurisdiction, that may be constructive in the lives of some of your SSVF participants.
+ ENHANCED SERVICES
SSVF is not only about the basic, required services of the program. Grantees should be highly focused on the individual service needs of each individual
Veteran household. This page discusses resources and practices for "enhanced" or non-mandatory SSVF services. The topics/issues below are strongly
recommended service areas for SSVF grantees to consider as part of their SSVF programs. Some of these services may also be delivered by community partners and subcontractors.
Temporary Financial Assistance
Sample TFA Allocation Case Load Tracker is an excel
spreadsheet developed by one SSVF grantee for tracking all TFA allocations on a monthly timetable. This tracker organizes TFA outlays for all SSVF participants in
one spreadsheet for quick, at a glance, reviews and tabulations. Headers remind SSVF staff of the regulatory limits for each category of TFA. Consider such an
allocation tracker for your internal purposes and compliance controls.
Sample Client Financial
Assistance Tracker – Grantee Example is a tool developed by one SSVF grantee that is used to track all outlays of Temporary Financial Assistance related to a
specific client. This tracker ensures that the maximum financial assistance is not exceeded over time.
SSVF Financial Assistance (2011)
This webinar on financial assistance covers requirements for providing financial assistance, as well as eligible and ineligible types.
- Employment as a Key to Ending Veteran Homelessness
Ways That SSVFs Can Address Employment as a Key to Ending Veteran Homelessness (2013) This recording reviews the necessity of
employment services in ending the cycle of Veteran homelessness and guides service providers on how to perform employment-centered outreach,
engage employers, and link to community employment programs.
SSVF Employment Series. The SSVF Program Office, in partnership with its technical assistance providers and the National Coalition for Homeless Veterans, has published a series of seven briefs specifically focused on income and employment for homeless and at-risk Veteraans with a specific focus on how SSVF can leverage mainstream and private employment and income markets. These briefs describe a wide range of income and employment opportunities and programs for Veterans, as well as homeless and at-risk populations more generally and help to clarify ways in which SSVF providers can ensure access to income services in their programs. SSVF grantees are strongly encouraged to review these documents and consider how the resoures and guidance provided might apply to your program or community.
Sample Spreadsheet to Manage Landlord
Information – Grantee Example is an excel spreadsheet created by one SSVF grantee to input key information regarding landlords and property management companies
that are participating in SSVF.
Apartment Comparison Checklist is a tool that may be useful in
providing SSVF housing search services. It is designed for households, participating in housing search assistance, to compare the merits and drawback of multiple
rental units. The checklist will also remind households to ask a landlord specific questions about the terms and conditions of the lease. Offer this checklist to
SSVF participants who are visiting potential rental units.
Client Telephone Guide is a tool that
may be useful in providing SSVF housing search services. It is a user friendly guide with recommendations for how to talk to prospective landlords including tips to
prepare for such a call as well as a script to use in responding to landlords’ questions. Share this guide with SSVF rapid re-housing participants to help them
proactively avoid being screened out as prospective tenants over the telephone.
Landlord-Tenant-Case Manager Communication Agreement
is a tool that may be useful in providing case management services to prevent homelessness. This agreement is designed to promote clear communication between a
landlord, tenant, and helping professional, such as an SSVF case manager, before instability issues lead to eviction.
Tips for Working with Landlords is a strategy list, for recruiting and cultivating relationships with
landlords, that was developed for any program assisting homeless households with housing search in the private rental market. Offer these tips to your SSVF staff
on how to approach prospective landlords for SSVF and cultivate constructive relationships with them.
Housing Search, Location and Landlords Module (2012)
The National Alliance to End Homelessness's Center for Capacity Building has developed this module on rapid re-housing. The module discusses how to locate housing by
developing and maintaining landlord relationships.
Landlord Benefits Checklist is a tool designed to be used with landlords
in the private rental market when performing housing search. Consider using this checklist as a marketing tool to advertise your SSVF program and its merits to
potential landlords. SSVF staff may also use this tool to produce talking points for meetings with landlords or property management companies.
Landlord Marketing Letter is a sample letter designed for housing search
workers to be used in conjunction with the Landlord Benefits Checklist. This marketing letter can be issued periodically to a mailing list of prospective landlords
and property management companies in a targeted community. Consider integrating a version letter into a multi-faceted approach to engaging a network of property
owners in your SSVF jurisdiction.
SSVF Program LAUNCH: Landlord Support (2013)
This recording discusses the need for landlord supports and how best to cultivate this relationship.