Health Professions Trainees
On behalf of the VA Nebraska-Western Iowa Health Care System, and VA educational site leads and program directors, welcome to the VA! VA Nebraska-Western Iowa Health Care System provides training programs for students at the college, university, and postgraduate levels. Explore our training programs to find out about how we can help you start your career as a healthcare professional. We look forward to partnering with your home institution and to participating with you in your journey through medical training.
Health professions trainees requesting rotations at NWI must meet eligibility requirements prior to onboarding. See Am I eligible list established by the VA Office of Academic Affiliation to review HPT eligibility. (Attachment below)
In compliance with the VHA Office of Academic Affiliation and the NWI facility each health profession trainee is required to complete the step-by-step onboarding process and submit all forms electronically with time stamped digital signature. We look forward to partnering with you to enhance your clinical learning experience.
NWI Health Profession Coordinator Contact List (Attachment below)
For questions, contact us here vhanwihptonboarding@va.gov
Account Activity Frequently Asked Questions
How long does my account stay active?
Your account stays active if you do the following:
- Log into your account within 1 week of the Program Start Date
- Maintain continuity of account activity. Successfully login to a VA computer and CPRS every 30 days. Request remote access if needed.
- Keep your TMS training current, VHA Mandatory Training for Trainees expires every 365 days.
- Keep your PIV card active. Once the PIV card or credential expire, you will be required to enroll again.
How can I reactivate my account if I did not log in within 30 days and less than 180 days from my last log in or from my account creation or reactivation?
Your account at this stage will be disusered (disabled) you will need to contact your HPT coordinator for further direction.
- Your HPT Coordinator / Supervisor will request your account be enabled.
- VA Enterprise Service Help Desk 855-673-4357
What can I do to reactivate my account if my last log in was more than 180 days?
Your account at this stage is terminated and to reactivate do the following:
- Make sure all your training in the Training Management System (TMS) is current.
- Email your assigned HPT Coordinator the following: (hyperlink to document) (Attachment Below)
- VHA Mandatory Training for Trainees certificate of completion
- Legal last, first, and middle name
- Date of Birth
- Rotation start date
- Wait for an email to notify you when your account reactivation request is completed and that is time to pick up your password sheet from your HPT Coordinator.
How long does it take for my account to be reactivated?
When a request for an account reactivation is submitted, the request will be in route for approval by 5 different VA services, which will take 3-14 business days.
Fingerprinting FAQ
Where else can I be Fingerprinted?
You can be fingerprinted at any VA facility. Non-VA fingerprints such as State, Local, and non-VA federal agency cannot replace VA fingerprinting.
The link for enrollment, activation, or updating your Personal Identity Verification (PIV) credential is found here: https://portal.usaccess.gsa.gov/scheduler/home
How early can I be fingerprinted?
The earliest you can be fingerprinted is 120 days before your start date. If you exceed 120 days between your fingerprint and your PIV/VA ID Badge registration you will likely have to be fingerprinted again.
How late can I be fingerprinted?
The latest you can be fingerprinted is 8 weeks before your start date, this will allow officials enough time to process your application and create your VA account.
Campus Maps
Trainee Education Contacts
- Parking
- Meal cards
- Other issues not listed
Your Service Line HPT Coordinator / Onboarder
- Account Reactivation
- PIV renewal/issues
- MVI Onboarding Application Submission
Omaha VA Education Office is located on the 9th floor Room 9427.