Oversight & Compliance - Office of Academic Affiliations
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Office of Academic Affiliations

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Oversight & Compliance

Our Mission

OAA's Oversight and Compliance unit was developed to:

  1. Identify, manage, and mitigate risk to OAA and VA's statutory educational mission.
  2. Comply with VA's and VHA's overall risk management strategies.
  3. Develop oversight and internal control tools for OAA and field education offices.
  4. Create and disseminate information for stakeholders regarding risks, internal controls, and compliance.
  5. Develop and clarify policies, procedures, regulations, and statutes impacting VHA academic matters.
  6. Provide oversight and guidance on all VHA academic policies to ensure VA's mission "to train for VA and the Nation" can be executed to its fullest extent while minimizing risk to OAA, VHA, and VA.

Our Staff

Martin Eason, MD, JD, Director of OAA Oversight & Compliance Unit

Martin Eason Martin Eason, MD, JD, recently joined OAA as Director of the Oversight & Compliance Unit. In 2019, Dr. Eason served as an advisor to the Chief Academic Affiliations Officer on VA MISSION Act implementation. He served as a Congressional Fellow for the House Veterans Affairs Committee (HVAC) where he worked extensively on the VA MISSION Act and other Veteran-related matters. Prior to working in the House of Representatives, Dr. Eason served as the Associate Chief of Staff for Education at the Mountain Home Veterans Affairs Healthcare System in Tennessee. He was an Associate Professor and Director of the Center for Experiential Learning at the Quillen College of Medicine at East Tennessee State University. Dr. Eason earned his medical degree from the University of Arizona College of Medicine and his specialty training in Anesthesiology, with a subspecialty in Pain Management, at the University of Virginia. Dr. Eason also has a Juris Doctor (JD) degree from the University of Louisville.

Christy Clary, MSW, National Affiliations Officer, O&C

Christy Clary Photo Mrs. Clary started her federal government career working for the Chairman of the Joint Chiefs of Staff at the Pentagon (General Shalikoshvili). Mrs. Clary transitioned to VA 17 years ago working for the Under Secretary of Benefits, Admiral Cooper, and Vocational Rehabilitation and Employment Service. In 2005, Mrs. Clary began her healthcare operations and strategic planning role at the Richmond VA Medical Center. In addition to these roles, she has also served as the Asst. Chief of HAS. Mrs. Clary has been with OAA for 9 years with a focus on Medical and Dental Education.

Tara Hotaling, MPP, Management Analyst

Tara Hotaling Tara Hotaling has served as the Management and Program Analyst for Oversight and Compliance Unit the Office of Academic Affiliations since the unit’s inception. Ms. Hotaling is responsible for managing administrative tasks, logistical activities and data management for the unit. She serves as a project manager for site visits by planning, development, implementing and coordinating site visits and maintaining records and reports for the unit. She previously held positions in the Office Operations and Associated Health Education divisions of OAA. In the latter role, she served as the lead for the Needs and Excess process.

A native Virginian, Ms. Hotaling received her Master of Public Policy from the University of Virginia. She credits her time at the Office of Personnel Management during graduate school for piquing her interest in Federal service.

Areas of Focus

Educational Activity Records (EARs): Accurate Educational Activity Records ensure that trainee leave and attendance are appropriately tracked, invoices are reconciled and calculations for payment are accurate. In 2018, the Office of the Inspector General completed a review of the Oklahoma VAMC resident disbursement (payment) process. (OIG Report 17-00253-93)
OAA Actions: OAA has revamped EARs training and completed one-on-one site consultations, as well as VISN meetings to review local EARs tools and documentation. Site visits to facilities with concern are on-going. In addition, the review tool for the EARS process, known as the Resident Disbursement Review Process (RedPro) Checklist, has been redesigned.

Resident Disbursement Review Process (ReDPro) Checklist: The ReDPro Checklist is an audit tool that reviews the EARs processes. (GAO Report 20-553: Actions Needed to Improve Oversight of Graduate Medical Education Reimbursement.)
OAA Actions: In concert with the VHA Compliance & Business Integrity Office, a ReDPro Checklist Workgroup was devised to fully review and revise the auditing tool. A test group made up of facility Compliance & Business Integrity Officers, Independent Review Team members, and Designated Education Officers tested the new review tool and provided valuable feedback. The new tool, training and guidance began roll out in September 2020. The final ReDPro Checklist submission deadline is February 2021.

Contact Us

O&C staff are here to assist you! Our team reviews OIG, GAO, Medical Legal Affairs, and Medical Inspector cases. If you have a local concern, please reach out to our staff. We review issue briefs, fraud, waste, and abuse issues.

Contact us at: VHAOAACOMPLIANCE@va.gov

Helpful Links

VHA Office of Integrity: https://www.va.gov/HEALTHCAREEXCELLENCE/about/organization/integrity.asp

VA Office of Inspector General: https://www.va.gov/oig

US Government Accountability Office: https://www.gao.gov