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Office of Asset Enterprise Management

 

Capital Asset Management Service (CAMS)

Team reviewing a portfolio

As one of the four Services in the Office of Asset Enterprise Management (OAEM), the Capital Asset Management Service (CAMS) is charged with managing VA’s portfolio of capital assets, performance monitoring of the portfolio, real property management, disposal and reuse planning, real property data management, and on-going analysis of the portfolio. In support of these responsibilities, CAMS oversees implementation, maintenance and enhancements for three information technology systems used to manage VA’s real property portfolio through the full asset life cycle, as well as multiple SharePoint sites. Example of activities these systems facilitate include management and oversight of underutilized and vacant properties, producing the multi-year disposal and reuse Plans, and implementation of the “Freeze the Footprint” (FTF) policy requirements.

The primary systems supported by this service include: Capital Asset Management System-Business Intelligence (CAMS-BI), Capital Asset Inventory (CAI) system, SCIP Automation Tool (SAT), Enterprise Lease Management Tool (ELMT), and Training. These systems support different aspects of the VA’s capital asset management process and life cycle. The complexity of CAMS’s (Service) responsibilities continue to expand as data systems are leveraged to (1) analyze and support/improve performance measuring and benchmarking; (2) support data-driven analysis and decision-making for continuous improvement; (3) improve efficiencies, accountability, and transparency; and (4)actively support an integrated, corporate portfolio approach to managing VA’s infrastructure and strategically planning for and investing in the future.

Collaboration with other OAEM Services is critical in the areas of (1) real property capital budget creation and execution, (2) capturing capital investment planning data and providing analysis of service gaps to improve rationale and justification for infrastructure improvements impacting VA services offered to Veterans, (3) Enhanced-Use leasing and post-transaction oversight requirements, and (4) Green Program records management.

This service also processes requests for lease accounting classification codes (AC codes) and revenue and non-revenue source codes in coordination with the Financial Management System (FMS).

CAI. CAMS (Service) manages the Capital Asset Inventory System (CAI). CAI is the authoritative database of record for VA’s real property portfolio, including all the Department’s owned and leased assets. The CAI database also houses the Facility Condition Assessment (FCA) data, agreement information, and historical asset information for the portfolio. CAI data is used in many ways, including reporting and analysis for the Federal Real Property Council (FRPC), the General Services Administration (GSA), the Office of Management and Budget (OMB), the Government Accountability Office (GAO), and Congress, as well as for internal initiatives such as the Strategic Capital Investment Planning (SCIP) process. The system is the most current accurate and reliable real property data tool used for capture VA’s asset portfolio

CAMS-BI. Also managed by CAMS (Service) developed what has evolved to the CAMS-BI (Business Intelligence) system providing a corporate-level reporting and analysis tool that draws from multiple VA IT systems.

SCIP SAT. With the implementation of the Strategic Capital Investment Planning (SCIP) process, the CAMS (Service) implemented a new web-based system — the SCIP Automation Tool (SAT). SCIP SAT merges all elements of the capital investment management lifecycle into a single, cohesive system to include seamless integration between investment phases, replacing various tools and manual processes. It evaluates VA’s infrastructure and defined service gaps; develops 10-Year Action Plans for remediation of the gaps; provides a means for creating business cases; provides scoring of investments into a single, integrated weighted project list; supports the creation of the real property capital budget; and manages investments by tracking the actual operational execution of funded projects. The CAMS (Service) also manages fiscal year-designated SCIP SharePoint sites to facilitate submission of documentation in support of SCIP by the field and sharing of documents from VACO.

Enterprise Lease Management Tool (ELMT). In 2014 GSA revoked a blanket delegation for executing leases across VA and required a case-by-case delegation request, review, and approval. In support of this requirement the CAMS (Service) integrated the GSA approval requirements into a SharePoint based tool, the ELMT. This tool allows CAMS (Service) to review GSA delegation requests before they are submitted to GSA. It also captures lease data at a portfolio level for analysis and budget forecasting. ELMT has greatly increased the likelihood of first-time approval by GSA and decreased processing time for requests to be reviewed by GSA. It continues to evolve and become a more valuable tool in relation to VA’s portfolio of nearly 2,000 leases.

EULIS. In support of the Enhanced-Use Lease (EUL) Post-Transaction process, the CAMS (Service) has developed and manages the Department’s Enhanced-Use Leasing Information System (EULIS) SharePoint site which allows VA to monitor its portfolio of projects administered under the EUL authority after it has been executed. This portal is used exclusively by Local Site Monitors (LSM), VISN Capital Asset Managers, VBA/NCA Representatives, and OAEM’s Oversight Monitors to track compliance of executed EULs.

AC Codes. The CAMS (Service) is also a liaison to the Financial Management System (FMS) for processing requests and registering AC codes for new and renewal leases. All operational leases should have a unique AC code assigned. This is done in accordance with the SCIP SAT list of approved leases. Once assigned, an AC code is set up in the CAI database. Stations are responsible for updating all blank fields in CAI using the contract and leased space information immediately after they are notified that an AC code has been entered. The AC code is to be used for any/all costs posted to FMS that is associated with the leased.

OAEM – CAMS Training Site The OAEM - Capital Asset Management Service Training Portal is available on SharePoint. The training site supports the Capital Asset Inventory (CAI), but also the other four CAMS software databases: SCIP Automated Tool (SAT); Enterprise Lease Management Tool (ELMT); Enhanced Use Leasing Information System (EULIS) and Capital Asset Management System-Business Intelligence (CAMS-BI). You can get training on aspects of each of the CAMS software platforms online and when you want it. Typical trainings are short videos — approximately 15 minutes or less — on specific subjects and are tagged and available on demand. Some training topics have been posted and other content will be continuously added.