The base period took effect on August 10, 2012 and was followed by the first option period which took effect on August 10, 2014, and expired on August 9, 2016. The second option period took effect on August 10, 2016 and will expire on August 9, 2018. There is one option period remaining.
No, you cannot make open market purchases under the PPV contract.
VANAC provides the prices electronically to McKesson. McKesson is mandated to only load items and prices provided by the NAC. The prices for the medical/surgical items and other non NDC items are downloaded from the Medical/Surgical Prime Vendor website. Other contracted items not maintained by the NAC (contracts awarded by DLA) are provided by the PPV Contracting Officer to McKesson for manual loading.
ACOs are Administrative Contracting Officers appointed by the PPV Contracting Officers. There are three appointed ACOs, one for each Service Area Organization (SAO, SAO East, Central, and West). The ACO appoints the Contracting Officer Representatives (CORs) at the facility level.
Ordering Officers (OO) are VA personnel authorized to place orders through the PPV contract. OO nominations are initiated by the employees’ supervisors and appointed by the PPV CO (Reference VA Procurement Policy Memo (2016-02) – VA-Wide Procedures Regarding the Use of Ordering Officers. Ordering Officer designations are only for VA. Other Government Agencies (OGAs) assign their own ordering personnel. The Ordering Officers list is sent weekly to McKesson. An Ordering Officer designation is needed before McKesson grants PPV ordering access and Controlled Substance Ordering System (CSOS) approval access.
No, only Tribal Indian Health facilities (including sovereign Tribal health facilities that have a federal Government compact are authorized to participate in the VA PPV program. Indian Health facility participation in the VA PPV contract is coordinated through NSSC Oklahoma.
No, McKesson is not allowed to load 340B prices or any contract prices that are not maintained by VA.
The sponsoring agency (e.g. VA, BoP, IHS, etc.) notifies the PPV Contracting Officer of the need to add a new facility. In addition to the request, the sponsoring agency must submit a copy of each of the following documents:
Facilities are removed from the PPV via a fully executed bilaterla modification — this process can be done at any time. The sponsoring agency and/or the facility must notify the CO prior to its removal from the program. All outstanding invoices must be paid before the modification to remove the facility will be executed. The PPV Participants list will be updated upon execution of a modification to add or delete facilities from the PPV program.
The SVH must have a sharing agreement with a VA Medical Center. The sharing agreement must include the agreed upon duties and responsibilities of both parties, specifying the terms pertaining to ordering and payment procedures. The duties and responsibilities will determine the type of SVH participation in the PPV program. In addition to the terms of the sharing agreement, the SVH must also agree to the terms and provisions of the PPV contract.
SVH options 1 and 2 are the types of SVH participation in the PPV program.
Under option 1, the SVH manages its own ordering and bill payment — payment is made directly to the prime vendor using state funds. Option 1 SVH are eligible for FSS OGA pricing.
Under option 2, SVH orders are approved, assigned a federal purchase order number, transmitted to the PPV, and paid for by the sponsoring VA Medical Center. Option 2 orders are paid for by the VA using VA funds and, as such, are eligible for pricing similar to that received by the VA.
There are two acceptable methods of payment, Net 30 and Fastpay.
Payment is due to the PPV within 30 days from the date of the valid invoice.
Payment is made to the PPV within 24–48 hours after receipt of valid invoice, similar to a credit card transaction. The Financial Service Center, Austin, Tx administers the VA Fastpay program.
All VA facilities are mandated to use the Fastpay method. OGA facilities have the option to use either Fastpay (subject to Financial Service Center, Austin, TX approval) or Net 30 terms.
A limited number and limited quantities of medical/surgical products in the categories listed below at the established government contract prices. The availability and delivery of medical/surgical items through the PPV contract shall be in limited quantities strictly for outpatient pharmacy dispensing at the medical facility level.
The PPV is prohibited from fulfilling bulk orders (i.e. bulk orders placed by VA’s CMOP facilities) for this category of items. The medical/surgical items to be provided on the PPV contract(s) are grouped as Special Item Numbers on FSS Schedule Group 65, Part II, Section A, Medical Equipment & Supplies. Additionally, medical/surgical products shall be made available on the PPV contract for products awarded on VA’s standardization contracts, FSS Blanket Purchase Agreements, and Basic Ordering Agreements. Medical/surgical items are IDIQ type under PPV contract and procurement is optional. Except for syringes, CMOPs are not authorized to order medical/surgical products through the PPV contract.
Available medical/surgical products fall under the following special item number (SIN) categories:
|A-10||Cannulas, Airways, Tubes, and Accessories|
|A-13||Gloves, Medical, Surgeons and Exam (Latex & Vinyl) All Size|
|A-13(a)||Sterile Latex Gloves|
|A-13(b)||Sterile Vinyl Gloves|
|A-13(b)||Non-Sterile Latex Gloves|
|A-13(c)||Non-Sterile Vinyl Gloves|
|A-15||Needles, Syringes & Jet Injectors|
|A-15(c)||Syringes & Needle Combination|
|A-15(d)||Syringes & Needle Combination (anti stick)|
|A-15(e)||Protective sheaths for needles, hypodermic & IV (anti stick)|
|A-16||Stockings (Anti–Embolism/Compression Only)|
|A-22(b)||Urinary Drainage Bags, Kits and Sets|
|A-26(a)||Pads, Bed Linen Products|
Prime Vendor “False” (PV “F”) items are items under Government contract but not available through the Prime Vendor. False items will not appear in the PPV catalog, but may be available for open market purchase through McKesson. To get Government pricing, the items must be ordered directly from the contractor (i.e. FSS, BPA, BOA, standardized contract). Prime Vendor “True” (PV “T”) items are available through McKesson at Government contract pricing.
There are some PV “F” items that can be ordered through the PPV contract and are available through McKesson at Government contracted prices — these appear in the PPV catalog designated as drop ship (“DS”). McKesson forwards the order to the appropriate vendor, who then delivers the items directly to the PPV customer and bills through McKesson. Payment is processed by McKesson under the customer’ PPV account.
The NAC Contract Catalog Search Tool is a complete database of all products offered under NAC contract vehicles, including the PPV contract. Follow these general instructions to navigate to the Pharmaceutical catalog:
Section A (extracted text)
The PPV shall accept customer returns in accordance with applicable laws, regulations, and normal business practices for credit at no charge to the facility for conditions 1 through 5 below. Returned products shall be credited to the individual ordering facility accounts within seven days of product receipt.
WAC Based Priced Generics (WBPG, WPG in McKesson) – Any generic pharmaceutical that is not under a current Federal Government contract or Government pricing agreement. The pricing for WBPG/WPG items is based on the published WAC. WBPG items are considered contracted items when purchased through the PPV. Order placement of WBPG through the PPV contract is optional and subject to periodic review by the Government.
Criteria for WBPG items: