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Acquisition Policy Flash! 17-15

Reminder!

Authority and Functional Ownership of VA Real Property Leasing Program; Including Policy on Leasing Training, Certification, and Warranting

Purpose:  The purpose of this Acquisition Policy Flash is to confirm that the functional owner for leasing is the Office of Construction and Facilities Management (CFM) and the responsibility for the VA lease warranting program, including training and certification, resides with the VA Office of Real Property.

Dated:  December 22, 2016

Effective Date:  Immediately

Background:  On November 2, 2009, the Executive Director, Office of Acquisition, Logistics, and Construction (001ALC), issued a memorandum, Subject:  Training required for Real Property Lease Cointracts, which is still in effect.  The memorandum provided guidance on training requirements for the execution of Real Property Lease Contracts.

CFM’s authority for signing leases is derived from the General Services Administration (GSA).  Contracting Officer appointments made by the Deputy Senior Procurement Executive (DSPE) do not grant authority to sign leases.

Applicability:  This guidance applies to all VA contracting personnel.

Action Required:  Leasing professionals, whether 1102 or 1170 series, are required to follow the GSA Lease Certification Program (LCP) guidelines as set forth in the attached GSA Memorandum External link to a government website.  Once the LCP training requirements are satisfied and the leasing professional is certified through the Office of Financial Management, Real Property Services (RPS), the authority to award and administer lease contracts is designated from CFM.  Until VA’s Lease Warranting Program is formalized, this designation will be provided via an email confirmation from the Office of Real Property within CFM.  Those with valid lease certifications shall continue to be authorized to conduct leasing activities regardless of job series or Administration within the Department.

Note:  For a copy of the OALC memorandum dated November 2, 2009, please contact the Office of Acquisition and Logistics (003A), Procurement, Policy and Warrant Management Serices (003A2A) at (202) 632-5288 or submit an e-mail to va.procurement.policy@va.gov.

Additional Information:  Questions regarding the lease warranting program should be directed to Jessica Kaplan, Deputy Director, Office of Real Property, via email at jessica.kaplan2@va.gov.