Attention A T users. To access the menus on this page please perform the following steps. 1. Please switch auto forms mode to off. 2. Hit enter to expand a main menu option (Health, Benefits, etc). 3. To enter and activate the submenu links, hit the down arrow. You will now be able to tab or arrow up or down through the submenu options to access/activate the submenu links.
Attention A T users. To access the combo box on this page please perform the following steps. 1. Press the alt key and then the down arrow. 2. Use the up and down arrows to navigate this combo box. 3. Press enter on the item you wish to view. This will take you to the page listed.
Menu
Menu
Veterans Crisis Line Badge
 

Acquisition Policy Flash! 17-31

What's Changed?

VA Procurement Policy Memorandum (2017-13) - Unique Procurement Instrument Identifiers (PIID)

Purpose:  The Procurement Policy Memorandum (PPM) associated with this Acquisition Flash identifies new policy for PIID numbering which formerly consisted of alpha characters in the first positions to indicate the agency, followed by alpha-numeric characters; the 2017 format has been changed by moving the Activity Address Codes (AAC) to the beginning 6 positions.

VA Acquisition Regulation (VAAR) Subsection Impacted:  N/A

Dated:  October 1, 2017

Effective Date:  Immediately

Background:  FAR 4.605 requires agencies to have a process in place that ensures each PIID used to identify a solicitation or contract action is unique Governmentwide, and will remain so for at least 20 years from the date of contract award.  The PIID is also used to report to the Federal Procurement Data System (FPDS) and other designated support and reporting systems Governmentwide.  Departmental compliance with this regulatory requirement is achieved with this PPM.

FAR 4.1601 identifies new policy for PIID numbering which formerly consisted of alpha characters in the first positions to indicate the agency, followed by alpha-numeric characters; the 2017 format has been changed by moving the AAC to the beginning 6 positions.  The PPM identifies the VA process and format to assign a PIID.

Applicability:  The subject PPM applies to all VA contracting activities.

Action Required:  Effective 1 October 2017, Heads of Contracting Activities (HCAs), VA Contracting Officers (COs) and other VA acquisition professionals shall comply with the policy procedures contained in the subject PPM.

Some Coding for Types of Procurement Instruments Basic PIID Numbers (Position Nine) (Table A) have changed for VA department-wide use. The codes are now:

New Coding for Types of Procurement Instruments Basic PIID Numbers
Letter DesignationInstrument
K FPDS Express Reporting
M Memorandum of Understanding/Memorandum of Agreement
N Delivery or Task Orders (Internal)
S Sales contracts
T Rehabilitation and Education

In addition to the above, the previous codes have been changed as follows:

Changed Coding for Types of Procurement Instruments Basic PIID Numbers
Old Letter DesignationNew Letter Designation
J N
E K
N Q

Additional Information:  Questions or concerns should be addressed to the Office of Acquisition and Logistics (003A), Procurement Policy and Warrant Management Service (003A2A) at (202) 632-5288 or va.procurement.policy@va.gov.