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Office of Procurement, Acquisition and Logistics (OPAL)

 

FY17 Cutoff Dates

Calendar with remember written on it

Below are the FY17 acquisition requirement cut off dates to submit actionable packages to the Office of Procurement, Acquisition and Logistics (OPAL).  To ensure effective and efficient processing, the acquisition workload must be distributed throughout the entire fiscal year.  During the first quarter of FY17, we reached out to many of our customers to ascertain projected contracting requirements and establish the level of support needed from OPAL to ensure timely execution to meet mission needs.

Since FY13, OPAL has issued cut off dates to encourage customers to submit requirements early.  Together, with your collaboration on early planning initiatives, we have seen a downward trend in requirements submitted during the 4th quarter.  This demonstrates an understanding that quality contracts, delivering the right business solutions, begin with well-defined requirements and thoughtful planning.  We encourage you to continue to initiate the acquisition process early and avoid putting programs unnecessarily at risk.

As a reminder, the deadline to submit actionable packages for open market requirements, regardless of dollar value, is March 14, 2017.  All dates listed are predicated upon receipt of a fully actionable package!  Please note:  Timelines are driven by regulatory requirements and volume, as well as the availability of the right subject matter experts who must support technical evaluations and negotiations.  Acquisition remains a team sport.

Late submissions, including a fully actionable package, must be accompanied by a memorandum signed by the customer Senior Executive Service (SES) explaining the reason for the lateness and requesting acceptance past the cut-off date.

If there are any questions or uncertainty for who is your responsible Contracting Office, please feel free to contact the Customer Advocacy and Vendor Advisory Service at vacavas@va.gov or (202) 461-5060.

 

The FY17 acquisition requirement cut-off dates for OPAL are as follows:
Value/Type of ProcurementCut-Off Dates
Simplified Acquisitions <$150,000 June 9, 2017
Orders Against Established Contracts/IDIQs
  •  <$5M
  •  >$5M

June 9, 2017
April 21, 2017
Open Market (regardless of dollar value) March 14, 2017
Interagency Agreements June 23, 2017
Options (Memo & funding) 6 months prior to expiration
De-obligations June 9, 2017
Federal Supply Schedule
  •  <$5M
  •  >$5M

June 9, 2017
April 21, 2017