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Office of Small & Disadvantaged Business Utilization

Verification Process FAQs

(Additional Information)

  1. What are the phases of the Verification Process my application will go through?

  2. What do the statuses mean?

  3. When can I submit my business for Reverification?

  4. Am I able to fax my 0877 to the CVE?

  5. What is the Beneficiary Identification Records Locator Subsystem (BIRLS)?

  6. How do you get into BIRLS?

  7. What are the benefits of using BIRLS in the verification program?


1.  What are the phases of the Verification Process my application will go through?

Intake

Intake Analyst:

  • Administers welcome phone call to applicant
  • Answers Veteran’s pre-application questions
  • Assists Veteran with gathering the required documents and submitting a complete application
  • Validates Veteran or Service-disabled Veteran status

Assessment

Case Analyst:

  • Performs a thorough review of all required documents to verify Veteran ownership and control eligibility
  • Provides the Veteran an opportunity to address any potential eligibility issue
  • Submits a recommendation for approval or denial to the Federal Review team

Federal Review

Federal Reviewer:

  • Conducts a quality check of the Case Analyst’s assessment to ensure accuracy of application
  • Prepares the draft determination letter
  • Submits a final recommendation for approval or denial to the CVE Director

Decision

CVE Director:

  • Makes the final decision to approve or deny application
  • Issues signed and dated verification determination letter via email to the applicant

2.  What do the statuses mean?


Pending
The business has not gone through Verification by CVE.

Verified
The business has been Verified and approved by CVE.  The business must be reverified after 24 months of Verification.

Denied
The business has been Verified and denied by CVE.

Withdrawn
The representative had submitted the business for Verification, but a request was made to withdraw the business before the Verification is completed or your application was removed from active processing because you failed to supply the requested documentation prior to suspense date for submission.  Your business profile may not be editable at this time until the withdrawal request has been processed by Verification staff.

Reconsideration
The business has submitted a Request for Reconsideration after an initial denial letter has been issued by CVE.  If the reconsideration is denied, the business has to wait 6 months before it can submit for Verification again.

Expired
If a business is not re-verified by the end of 24 months after Verification, its Verification is expired and is no longer listed for public search.

3.  When can I submit my business for Reverification?

  • The Verification of a business in VIP system will be valid for three years and will expire 36 months after last approval date.
  • The company will be able to apply for Re-verification within 120 days before the expiration date.
  • The company will get Re-verification notice and subsequent reminder notices by email.

Re-verification—Start
Re-verification is needed every two years.  You have begun the Re-verification process.

Re-verification—Questionnaire
Your business information is editable at this time.  Once you answer the Re-verification questionnaire, emails will be sent to all registered business owners to verify and electronically sign the document.

Re-verification—E-Signature
Your business information is editable at this time.  Submit your business for Verification after you have entered all required information.  An email notification will be sent to you once your business has gone through the Verification process.

Re-verification—Need Additional Information
You should have been notified by the VetBiz Verification team of any additional data you may need to provide to continue in the Verification process.  This normally comes in the form of a “Verification Request”. To begin fulfilling a request, click the “Requests” link next to your business on your home page.  Your business profile may or may not be editable depending on the type of the request.

Re-verification—Verification
Your business information is currently under review for Re-verification, Verification and cannot be edited at this time.

Re-verification—Complete
The business registration has been completed.

4.  Am I able to fax my 0877 to the CVE?


If you are experiencing difficulties with your 0877, please contact the CVE Contact Center at (866) 584-2344 and request the 0877 process manager for assistance.  Currently CVE is assisting Veterans with 0877 inquiries by sending an additional documentation request link to the email address on the application profile.  This allows you to upload your 0877 directly to your profile.

Best Practices:

  1. Ensure that you use the 2010 version of the 0877.
  2. Completely fill out the document having all owners sign for themselves.
  3. Verify all information is entered correctly.
  4. Veteran owners must provide their Social Security Number.
  5. Only check either Veteran or Service Disabled Veteran (SDV) on the form.
  6. If claiming SDV status, please ensure that you register in Beneficiary Identification Records Locator Subsystem (BIRLS) with your local Veteran Affairs Office.

5.  What is the Beneficiary Identification Records Locator Subsystem (BIRLS)?


BIRLS is an electronic information system used and administered by the Department of Veterans Affairs’ Veteran Benefits Administration (VBA) that contains personal identifiable information to identify a Veteran.  BIRLS is an identification tool used by the Center for Verification and Evaluation (CVE) to verify that an applicant is a Veteran; however, it is not the only tool used by CVE for the verification process.

For more information, please read the BIRLS Fact Sheet.

6.  How do you get into BIRLS?


A Veteran is entered into BIRLS when they apply for any benefit (compensation and pension, education, medical, housing assistance and burial) from the VA.

For more information, please read the BIRLS Fact Sheet.

7.  What are the benefits of using BIRLS in the verification program?


BIRLS allows the verification program an easier method to confirm Veteran information such as status of character of service, service disability confirmation, and surviving spouse benefits. However, it is not the only method used to verify this information.

For more information, please read the BIRLS Fact Sheet.

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