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Veterans may be impacted by Non-VA construction near the CLAYTON CLINIC. Construction may be blocking the entrance off of Hwy US 70 business.  Clinic may be accessed from the rear entrance off Atkinson St and S. Moore Street (S. Moore St can be accessed from US70 business at the traffic light).

Psychology, Chaplain, and Pharmacy Service (Non-Physician) WOC

Congratulations on your new appointment as an associated health trainee at the Durham VA Health Care System. We are excited to have you on the team. We hope your time with us is both exciting and motivating. Below you will find links to the paperwork required for Duke Residents. Complete, print out, sign and turn in all paperwork together to Program POC. Again, congratulations and welcome to the team.

Psychology, Chaplain, and Pharmacy Service (Non-Physician) WOC

Point of Contact: Donald Weston, Academic Affiliations Coordinator,  175252

 

Go to TMS website-Self register and complete MTT. You need the following information to complete self-registration

VA Location: DUR

DVAMC POC:  ___________________

DVAMC POC email: _________________

DVAMC POC telephone #: ______

Please provide your POC a copy of your course completion certificate. The POC must verify your TMS account and training status before processing for network access and/or PIV badge. 

*Trainees who previously had TMS accounts: Change your email accounts in TMS to ensure you can access the email account listed.  If you previously had a TMS account and can no longer access it, please call the Durham VA TMS Domain Managers at 919.286.0411 ext 176909 for assistance.

Present the DVAMC Appointment letter and the Courtesy fingerprints document to your Local VA Facility.  Locations for courtesy fingerprints can be found at the Nationwide PIV Card Office Locator .

Advise POC when courtesy prints were taken
The POC must provide courtesy fingerprint request memo to the WOC. 

Personal Identity Verification (PIV) -  Submit copy of social security card, and Driver’s License, State ID, or passport to your POC. Notify POC of any changes prior to orientation.

Current PIV badge holders - If you presently have a PIV badge from another VA facility, please advise your POC. POC must ensure badge and sponsorship meets station requirements. 

 

 Am I Eligible - Download this checklist to be sure you meet all eligibility requirements to train at VA facilities.   (PDF)

 Appointment Letter  (Review, sign bottom and return this document to your DVAHCS POC) (PDF)

 VA Form 10-2850D Application for Health Professions Trainee Dated Nov 2011 (Please follow the instructions above) (PDF)

 Form (OF) 306, Declaration for Federal Employment  (PDF)

Determination & Certification of English Language Proficiency (Fill in your information. Return this document to your DVAHCS POC.) (PDF)

 Random Drug Testing Notification and Acknowledgement (Fill in your information and return this document to your DVAHCS POC.) (PDF)

 Fngrerprint Prep Sheet (Complete all boxes and return to your DVAHCS POC.)   (PDF)

Courtesy Fingerprinting: If you have a nearby VA, you can begin the fingerprint clearance process prior to arriving in Durham (Present the DVAMC Appointment letter and the Courtesy fingerprints document to your Local VA Facility.  (PDF)

 NON-US Citizen Request Memo (If applicable) (Only to be completed by non-US Citizens.  Fill in highlighted blocks through item 3 and turn in to your DVAHCS POC. Include a copy of VISA and passport)  (DOCX)

Lost, Stolen, Destroyed, or Damaged PIV Badge (If previously issued a PIV badge that has been lost, stolen, or destroyed, please fill out the PIV Memo through your signature line. Return document your DVAHCS POC.)  (PDF)

VA TRAINEE SATISFACTION SURVEY - Please take a few minutes to complete the 2019/2020 VA Trainee Satisfaction Survey. Optimized and shortened for mobile and smart devices.

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