Clinical affiliates - all trainees
To all Health Professions Trainees (HPTs—including students, interns, residents, and fellows): VA has implemented a new nationwide process through the MVI System. This process is automated, and you will receive a notification with instructions on the documents you must upload to the website (these are no longer submitted by email to trainee coordinators). The site will list all required items. Please act on the notification promptly; the system includes a progress bar that will display the status of your paperwork.
If you are out of state, it’s best to visit a nearby VA facility to complete courtesy fingerprinting. This will help expedite the processing of your application. Please plan to do this 3 to 4 weeks before your arrival in California.
Contact a nearby VA facility and ask to be connected with the office that handles fingerprinting at that location (such as Human Resources or VA Police). They can assist you in making the necessary arrangements.
Provide them with the following information to ensure the data is routed to our Personnel Security Office in Mountain View, CA:
- VA Palo Alto fingerprints
- SOI# VA F1
- SON# 1440
Remember to bring two original forms of ID, with your name matching exactly on both. You may use either: (1) first name and last name only on both IDs, or (2) first name, middle name or middle initial, and last name on both. Please note that school IDs are no longer accepted for this purpose.
Notify your POC or trainee coordinator at VA Palo Alto to let them know you will be completing courtesy fingerprinting.
Records training for trainees
An online tutorial for the Computerized Patient Records System (CPRS)—VA’s electronic medical record—is available on the web. Please review this prior to your orientation session at VA Palo Alto health care. The tutorial provides a tab‑by‑tab, self‑paced overview of CPRS. While it is not necessary to review every module, the sections on the cover sheet, medications, orders, and notes contain essential information needed to work safely and efficiently.