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Easy patient check-in, travel claim with your phone

Veterans can now check in for many appointments via text.

By Kristina Miller, Public Affairs Officer

The Sheridan VA Health Care System is offering easy patient check-in, travel reimbursement by phone.

You are now able to check in for appointments with your smartphone.  You can still always check in for an appointment with a staff member at all facilities. Read this page to learn how to check in with your smartphone.

How to complete pre-check-in (for some apointments)

  1. Confirm your appointment by text message and wait for a pre-check-in text if available.

    If your appointment is eligible for this option, you'll receive a text message to confirm your appointment. You may get this text up to a week before your appointment. After you confirm, you'll receive another text to start your pre-check-in process. Pre-check-in helps you save time when you arrive for your appointment.

    NOTE: You must receive VEText appointment reminders to use pre-check-in. If you’ve opted out of VEText reminders, you can restart these reminders by texting START to 53079 or by replying START to any previous VEText message.

  2. Tap on the link to start your pre-check-in.

    When you start your pre-check-in, we’ll verify your identity in 2 ways:

    • We’ll match your smartphone number with the one we have on file for you.
    • We’ll ask you to provide your last name and the last 4 digits of your Social Security number.

    NOTE: Data charges may apply.

  3. Answer the questions to complete your pre-check-in.

    We’ll ask you to confirm this information:

    • Your current contact information
    • Your next of kin
    • Your emergency contact

    We’ll confirm when you’ve completed pre-check-in. When you arrive at the facility, you can then use your smartphone to tell us you’re here and complete your check-in.

    Note: If you need to update any of your information, a staff member will help you on the day of your appointment. Be sure to bring your insurance card with you to your appointment.

How to check in (and start travel claim if eligible) 

  1. You can start the online check-in process in 1 of these 2 ways:

    1. If you opted in to VEText appointment reminders, you should get a text with a link from us 45 minutes before your appointment.
    2. Text check in to 53079. In a few seconds, you should get a text back with a link. 

    NOTE: You can check in up to 45 minutes before and 15 minutes after your appointment time. If you have more than 1 appointment in a day, you’ll need to check in for each appointment separately. If you need to check in earlier or later, or if you need to update your contact or other information, you’ll need to check in with a staff member. 

  2. Select the link to start your check-in.

    When you start your check-in, we’ll ask you a few questions to confirm who you are. 

    Note: Data charges may apply.

  3. If required, answer these questions to complete your check-in.  

    If you completed pre-check-in more than 7 days ago, we’ll ask you to confirm this information: 

    1. Your current contact information
    2. Your next of kin
    3. Your emergency contact

  4. You can choose to file a travel pay claim now.

    If you’re eligible for travel reimbursement, you can file a claim as part of the check-in process.

    Check to see if you’re eligible for travel reimbursement

    We’ll ask you a few questions about how you traveled to your appointment to find out if you can file during check-in.

    If all of these things are true, you can file your travel pay claim during check-in:

    1. You traveled in your own vehicle, and
    2. You traveled from your home address, and
    3. You’re claiming only mileage and no other expenses

    Before you file your first claim, be sure to set up direct deposit. We can then deposit your reimbursement into your bank account. 

    Learn how to set up direct deposit for VA travel pay reimbursement

    Note: If you want to file a claim for travel pay reimbursement after you check in, you can file on VA.gov, on the VA: Health and Benefits mobile app, in person, or by email, fax, or mail.

    File a claim for travel pay reimbursement after check-in

  5. Select “Check in now.”

    We’ll confirm that you’re checked in and tell you where to wait. A staff member will come get you when it’s time for your appointment to start. 

    Note: If you wait more than 15 minutes, or if you haven’t been called back by your scheduled appointment time, tell a staff member.