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Medical records office

Get copies of your VA medical records online, by mail or fax, or in person at our Eastern Oklahoma VA Health Care System Release of Information office.

Get your records online

Access your VA medical records online with VA Blue Button. Sign in to view, organize, and share your VA medical records and other personal health information. We don't charge any fees to send copies directly to health care providers.

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Get your records in person

We can help you get copies of your VA medical records. We can also help you update your records. Call or come to the Release of Information office at our Eastern Oklahoma campus.

What to bring

  • A completed and signed Individuals’ Request For a Copy of Their Own Health Information (VA Form 10-5345a). Download VA Form 10-5345a
  • Your Veteran Health Identification Card (VHIC)

Release of Information office locations

Jack C. Montgomery VA Medical Center
Business Office
First Floor
1011 Honor Heights Dr.
Muskogee, OK 74401
Map of Jack C. Montgomery VA Medical Center campus
Hours: Monday through Friday, 8:00 a.m. to 4:00 p.m. CT

Ernest Childers VA Outpatient Clinic
Business Office
First Floor
8921 South Mingo Road
Tulsa, OK 74133-5841
Map of Jack C. Montgomery VA Medical Center campus
Hours: Monday through Friday, 8:00 a.m. to 4:00 p.m. CT

    Get your records by mail or fax

    To request a copy of your VA medical records by mail or fax, send a signed and completed VA Form 10-5345a to our Release of Information office.

    Download VA Form 10-5345a

    Mail your signed form to
    Jack C. Montgomery VA Medical Center
    Business Office/Release of Information
    1011 Honor Heights Dr.
    Muskogee, OK 74401

    Fax your signed form to
    918-577-3648

    We process mailed or faxed requests within 10-14 days. For privacy reasons, we can’t accept requests for medical records by email.

    How we share your records with providers outside VA

    The Veterans Health Information Exchange (VHIE) program lets us electronically share your health information with health care providers who treat you, including participating non-VA providers if you receive care outside of VA.

    This program is voluntary, and you can choose not to share your information (opt out of sharing).

    Learn more about VHIE

    To opt out of sharing

    Fill out, sign, and date VA Form 10-10164 (Opt Out of Sharing Protected Health Information).

    Mail the signed, completed form to our ROI office. You can also bring it with you or ask for this form when you visit us.

    Download VA Form 10-10164 (PDF)

    Note: If you had revoked your permission to share, before September 30, 2019, your opt out status will stay active. You don’t need to submit form 10-10164.

    To allow sharing after opting out

    If you change your mind and want to share your health information, you’ll need to submit VA Form 10-10163 (Request for and Permission to Participate in Sharing Protected Health Information).

    Mail the signed, completed form to our ROI office. You can also bring it with you or ask for this form when you visit us.

    Download VA Form 10-10163 (PDF)

    Questions about medical records

    You can get another person's medical records if you’re listed as having Power of Attorney (POA) or you’re the patient’s next of kin.

    You can get the records of a deceased patient if you have:

    • A copy of their death certificate
    • A valid photo ID for yourself
    • Any POA paperwork or will showing you have a legal right to their record

    Yes. If you’re making the request in person, you can tell us what format you would like. If you’re using VA Form 10-5345a, check the “CD-ROM” or “Other” box (and write in DVD).

    Yes, we provide all available images on DVD.

    If you have a My HealtheVet Premium account, you can also view or download many kinds of radiology images online. A Premium account is one where you’ve gone through extra identity authentication. 

    Please ask at a patient registration office, and they will provide you documentation of your VA coverage.

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