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Medical records office

Get copies of your VA medical records online, by mail or fax, or in person at our VA San Diego health care Release of Information office.

Get your records online

Access your VA medical records online with VA Blue Button. Sign in to view, organize, and share your VA medical records and other personal health information. We don't charge any fees to send copies directly to health care providers.

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Request your records in person

We can help you get copies of your VA medical records. Call to make an appointment or come to a Release of Information office near you.

What to bring

  • A completed and signed Individuals’ Request For a Copy of Their Own Health Information (VA Form 10-5345a) if records are being provided back to the patient. Download VA Form 10-5345a
  • Or a completed and signed Request For and Authorization to Release Health Information (VA Form 10-5345) if records are being provided to anyone other than the patient. Download VA Form 10-5345
  • Your Veteran Health Identification Card (VHIC)

Release of Information office locations

La Jolla Main Campus
First floor
Room 1589
Map of San Diego campus
Phone: 858-642-3661
Hours: Monday through Friday, 8:00 a.m. to 4:00 p.m. PT

Oceanside VA Clinic
Main entrance
Phone: 858-642-3661
Hours: Monday through Friday, 7:30 a.m. to 4:00 p.m. PT

Kearny Mesa VA Clinic
Second floor
Room 2000
Phone: 858-642-3661
Hours: Monday through Friday, 8:00 a.m. to 4:00 p.m. PT

Chula Vista VA Clinic
Second floor, first window on the right
Phone: 858-642-3661
Hours: Monday through Friday, 7:30 a.m. to 4:00 p.m. PT

Request your records by mail, fax or secure message

To request a copy of your VA medical records by mail, fax, or secure message, send a signed and completed VA Form 10-5345a to our Release of Information office.

If records are being provided back to the patient, download VA Form 10-5345a.

If records are being provided to anyone other than the patient, download VA Form 10-5345.

Send your signed form to:

Mail
VA San Diego Healthcare System
Release of Information (ROI) Section
Health Information Management Service (HIMS)(136C3SV)
3350 La Jolla Village Drive
San Diego, CA 92161

Fax
858-642-6414

Secure Message using your Premium MyHealtheVet account
Send to *SD Release of Information (ROI)  

We process all requests within 20 business days. For privacy reasons, we are unable to accept requests for medical records by email and electronic signatures are not accepted at this time.

How we share your records with providers outside VA

The Veterans Health Information Exchange (VHIE) program lets us electronically share your health information with health care providers who treat you, including participating non-VA providers if you receive care outside of VA.

This program is voluntary, and you can choose not to share your information (opt out of sharing).

Learn more about VHIE

To opt out of sharing

Fill out, sign, and date VA Form 10-10164 (Opt Out of Sharing Protected Health Information).

Mail the signed, completed form to our ROI office. You can also bring it with you or ask for this form when you visit us.

Download VA Form 10-10164 (PDF)

Note: If you had revoked your permission to share, before September 30, 2019, your opt out status will stay active. You don’t need to submit form 10-10164.

To allow sharing after opting out

If you change your mind and want to share your health information, you’ll need to submit VA Form 10-10163 (Request for and Permission to Participate in Sharing Protected Health Information).

Mail the signed, completed form to our Release Of Information office. You can also bring it with you or ask for this form when you visit us.

Download VA Form 10-10163 (PDF)

For more information related to ROI request process, please read

Questions about medical records

You can get another person's medical records if you’re listed as having Power of Attorney (POA) or you’re the patient’s next of kin.

You can get the records of a deceased patient if you have:

  • A copy of their death certificate
  • A valid photo ID for yourself
  • Any POA paperwork or will showing you have a legal right to their record

Yes. If you’re making the request in person, you can tell us what format you would like. If you’re using VA Form 10-5345a, check the “CD-ROM” box .

Yes, we provide all available images on CD/DVD.

If you have a My HealtheVet Premium account, you can also view or download many kinds of radiology images online. A Premium account is one where you’ve gone through extra identity authentication. 

Please ask at a patient registration office, and they will provide you documentation of your VA coverage.

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