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Office of Small & Disadvantaged Business Utilization

Verification Process FAQs

(Additional Information)

  1. What are the phases of the Verification Process my application will go through?

  2. What do the statuses mean?

  3. When can I submit my business for Renewal?

  4. Am I able to fax my 0877 to the CVE?

  5. What is the Beneficiary Identification Records Locator Subsystem (BIRLS)?

  6. How do you get into BIRLS?

  7. What are the benefits of using BIRLS?

  8. What are the benefits of using BIRLS in the verification program?


1.  What are the phases of the Verification Process my application will go through?


Initiation
Initiation is the first phase of the Verification process.  During this time the Center for Verification and Evaluation (CVE) will verify some of your basic company information.  The staff may take a more in depth look at your company profile.  They may also perform other background checks on your business and/or business owners, upload documents, and make recommendations on your verification record.  Your business will then move to the Examination phase.

Examination
While in the Examination phase, CVE will validate various attributes of your business, (such as your company website, or the number of Government contracts you reported in your business profile, etc.).  They may also perform other background checks on your business and/or business owners, upload documents, and make recommendations before moving your business profile to the Evaluation phase.

Evaluation
CVE is reviewing the additions to your Verification record.  The staff may contact you about the status of your business, contacting one of your business representatives and/or visit your business site in order to collect further information.  At this time an approval/denial determination will be made regarding your business profile.

Determination
Your business has completed the Verification process.  You will be notified via email and a mailed notification informing you of the results of your Verification record and the status of your business.

2.  What do the statuses mean?


Pending
The business has not gone through Verification by CVE.

Verified
The business has been Verified and approved by CVE.  The business must be reverified after 24 months of Verification.

Denied
The business has been Verified and denied by CVE.

Withdrawn
The representative had submitted the business for Verification, but a request was made to withdraw the business before the Verification is completed or your application was removed from active processing because you failed to supply the requested documentation prior to suspense date for submission.  Your business profile may not be editable at this time until the withdrawal request has been processed by Verification staff.

Reconsideration
The business has submitted a Request for Reconsideration after an initial denial letter has been issued by CVE.  If the reconsideration is denied, the business has to wait 6 months before it can submit for Verification again.

Expired
If a business is not re-verified by the end of 24 months after Verification, its Verification is expired and is no longer listed for public search.

3.  When can I submit my business for Renewal?


  • The Verification of a business in VIP system will be valid for two years and will expire 24 months after last approval date.

  • The company will be able to apply for Re-verification within 120 days before the expiration date.

  • The company will get Re-verification notice and subsequent reminder notices by email.

  • The company can only submit the Re-verification application before the expiration date.  If the business is expired and the company has not submitted the Re-verification application, the company will be required to go through the new application process instead of the Re-verification process.
Re-verification—Start
Re-verification is needed every two years.  You have begun the Re-verification process.

Re-verification—Questionnaire
Your business information is editable at this time.  Once you answer the Re-verification questionnaire, emails will be sent to all registered business owners to verify and electronically sign the document.

Re-verification—E-Signature
Your business information is editable at this time.  Submit your business for Verification after you have entered all required information.  An email notification will be sent to you once your business has gone through the Verification process.

Re-verification—Need Additional Information
You should have been notified by the VetBiz Verification team of any additional data you may need to provide to continue in the Verification process.  This normally comes in the form of a “Verification Request”. To begin fulfilling a request, click the “Requests” link next to your business on your home page.  Your business profile may or may not be editable depending on the type of the request.

Re-verification—Verification
Your business information is currently under review for Re-verification, Verification and cannot be edited at this time.

Re-verification—Complete
The business registration has been completed.

4.  Am I able to fax my 0877 to the CVE?


If you are experiencing difficulties with your 0877, please contact the CVE Contact Center at (866) 584-2344 and request the 0877 process manager for assistance.  Currently CVE is assisting Veterans with 0877 inquiries by sending an additional documentation request link to the email address on the application profile.  This allows you to upload your 0877 directly to your profile.

Best Practices:

  1. Ensure that you use the 2010 version of the 0877.
  2. Completely fill out the document having all owners sign for themselves.
  3. Verify all information is entered correctly.
  4. Veteran owners must provide their Social Security Number.
  5. Only check either Veteran or Service Disabled Veteran (SDV) on the form.
  6. If claiming SDV status, please ensure that you register in Beneficiary Identification Records Locator Subsystem (BIRLS) with your local Veteran Affairs Office.

5.  What is the Beneficiary Identification Records Locator Subsystem (BIRLS)?


BIRLS is an electronic information system used and administered by the Department of Veterans Affairs’ Veteran Benefits Administration (VBA) that contains personal identifiable information to identify a Veteran.  BIRLS is an identification tool used by the Center for Verification and Evaluation (CVE) to verify that an applicant is a Veteran; however, it is not the only tool used by CVE for the verification process.

6.  How do you get into BIRLS?


A Veteran is entered into BIRLS when they apply for any benefit (compensation and pension, education, medical, housing assistance and burial) from the VA.

7.  What are the benefits of using BIRLS?


BIRLS allows the VA to have more accurate records regarding Veterans and their benefits.

8.  What are the benefits of using BIRLS in the verification program?


BIRLS allows the verification program an easier method to confirm Veteran information such as status of character of service, service disability confirmation, and surviving spouse benefits. However, it is not the only method used to verify this information.

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