State Home Construction Grant Program
Welcome to the State Home Construction Grant Program (SHCGP) website. This website is designed to assist State Representatives in completing the documents required for submission to Confluence(hyperlink) to be considered for placement of the annual priority list.
Improving Oversight of Federal Grantmaking
VA is required to ensure compliance with all applicable statutes, regulations, and Executive Orders when evaluating and awarding grants. In accordance with Executive Order 14332, Improving Oversight of Federal Grantmaking, aside from the evaluation criteria published in this announcement, VA has discretion to remove from consideration any applicant VA deems does not clearly advance the President's or VA's priorities.
- VA will not fund activities that use racial preference for eligibility criteria or promote gender ideology.
- VA will not fund activities that promote or facilitate violations of immigration laws or are sources of waste, fraud, or abuse.
- VA will not tolerate activity or conduct by grant recipients that constitute acts of moral turpitude, are scandalous, or bring the recipient, the project funded by this grant, or VA into public disrepute, contempt, or ridicule.
- These grants support the President's priority to increase the excellence of and options for care, benefits, and services for veterans, as demonstrated in Executive Order 14332.
SHCGP is regulated by 38 CFR Part 59: Grants to States for Construction or Acquisition of State Homes.
Link: eCFR :: 38 CFR Part 59 -- Grants to States for Construction or Acquisition of State Homes
Grant Application Workshop PowerPoint
Checklist Document: 10-0388-14
Checklist A
- Project Scope
- Form SF424
- Form SF424D
- Form SF424C
- Budget Justification and Construction Cost Worksheet Template
- Governors Designation of authorized state official and contact person
- Needs Assessment (Section II, Items 2 Needs Assessment 10-0388-1)
- State Clearinghouse Comments (E.O. 12372)-
- Only applicable to: AZ, AR, CA, DE, DC, FL, IA, KY, LA, MD, NV, MI, NH, SC, UT, WV, American Samoa, PR, VI*
- Schematics for the Proposed Project -no template (CFM)
- Signed initial application certification (10-0388-1)
- Space program analysis for nursing home domiciliary (VA Form10-0388-3) or ADHC (VA Form (10-0388-4)
- Five-year capital plan for state’s entire state home program (capital plan guidance)
- Financial plan for state facility’s three years of operation (financial plan guidance)
- Documentation that there is a reasonable basis to conclude that the facility when complete will be fully occupied state submits letter.
- Authorized state official’s certification of the total number of state operated nursing home and domiciliary beds and occupancy rate -how many beds asking and how many beds.
- Authorized state official’s certification that the number of state home beds does not exceed the requirement.
*States are subject to change
Checklist B
- Environmental review and NEPA compliance
-Submit Phase environmental site assessment (ASTM E1527-13) if conducting ground-disturbing activities or acquiring new site
-Complete categorical exclusion (CatEx) form, if applies.
- Letter from state historical preservation officer
- Design development drawings and specifications (35%)
- Required certifications from the authorizing state official is required for grant award:
-Compliance regarding debarment, suspension, and other responsibility matters for primary covered transactions (10-0388-7)
-Compliance with Drug-Free Workplace (10-0388-8)
-Compliance with Lobbying Act (10-0388-9)
-Compliance with The Davis-Bacon Act (10-0388-2)
- Conditional Request Letter
- Items Needed for Final Award:
-Final drawings and specifications (100%)
-Advertisement for Bids (if using CMAR, copy of selection process)
-Final Budget Justification Worksheet tabs 1 and 2
-Certification Regarding debarment, suspension, and voluntary exclusion from contractors (10-0388-12)
-SAM Search Results
-Final Budget Form SF 424C
-Final SF 424 Form
-Certification of Compliance with Federal Regulations (VA Form 10-0388-10)
-Reasonable assurance of title to State Home
-Signed Application Certification (VA From 10-0388-5)
-Three signed copies of MOA
Checklist C
- Closeout request letter (submitted when construction is 90% completed)
- Final project photos (submit in 1 PP)
- Equipment list, if applicable
- Signed Post-Grant Requirements Certification (10-0388-13)
- Copy of letter to state auditor
- Final Payment Request (VA Form SF271)
- Report of Audit Findings
- Proof of compliance with NHPA Section 106, if applicable
- Proof of compliance with NEPS mitigation measures, if applicable
Annual Documents
- State Matching Funds (unless submitted with no expiration or a particular expiration date)
- Certificate of state matching funds (VA from 10-0388-6)
- Safety Citation Plans
Supporting Documents
- Sample VA Safety Citation
- How to name a file
- SHC grants.gov instructions
- SHC Safety Program
- NEPA Summary (approved through OOCAMs)
- Budget guidelines
For questions, please email vha12gecsvhconstructioninquiries@va.gov
