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Office of Procurement, Acquisition and Logistics (OPAL)

 

Cut-off Dates

Calendar with remember written on it

Below are our current fiscal year (October-September) acquisition requirement cut off dates to submit actionable packages.

We issue cut off dates to encourage customers to submit requirements early. Together, with your collaboration on early planning initiatives, we typically see a downward trend in requirements submitted during the 4th quarter.

Quality contracts and delivering the right business solutions, begin with well-defined requirements and thoughtful planning. We encourage you to continue to initiate the acquisition process early and avoid putting programs unnecessarily at risk. To ensure effective and efficient processing, we must distribute the acquisition workload throughout the entire fiscal year. During this fiscal year, we will continue to reach out to our customers to ascertain projected contracting requirements and establish the level of support needed from us to ensure timely execution to meet mission needs.

As a reminder, the deadline to submit actionable packages for open market requirements, regardless of dollar value, is April 3rd. Late submissions, including a fully actionable package, must be accompanied by a memorandum signed by the customer Senior Executive explaining the reason for the lateness and requesting acceptance past the cut-off date.

All dates listed are predicated upon receipt of a fully actionable package! Please note, timelines are driven by regulatory requirements and volume, as well as the availability of the right subject matter experts who must support technical evaluations and negotiations.

If there are any questions or uncertainty for who is your responsible Contracting Office, please contact our customer and vendor advisors via email at vaopalfocas@va.gov and vacovaoffa@va.gov or telephone at (202) 461-5060.

The current fiscal year acquisition requirement cut-off dates for us are as follows:
Value or Type of Procurement Cut-Off Dates
Simplified Acquisitions <$250,000 June 9th
Orders Against Established Contracts/IDIQs
• <$5M
• >$5M

June 9th
April 21st
Open Market (regardless of dollar value) April 3rd
Interagency Agreements June 20th
One VA Plus (1VA+) Acquisitions August 29th
Options (Memo & funding) 6 months prior to expiration
De-obligations June 9th
Federal Supply Schedule
• <$5M
• >$5M

June 9th
April 21st
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