HTME Delivery Order Process - Office of Procurement, Acquisition and Logistics (OPAL)
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Office of Procurement, Acquisition and Logistics (OPAL)

 

HTME Delivery Order Process

The equipment is covered by multiple-award contracts with most major equipment manufacturers. This allows expedited ordering at discounted prices and saves each facility the costs associated with the administration of contracts and placing orders. Additional savings are obtained through the NAC Consolidation Process which centralizes national purchases to maximize VA’s leverage with industry and provide for additional discounts off of contract pricing, allowing the VA to obtain the lowest possible prices while providing equipment that best meets the needs of the VA.

The HTME Ordering Division utilizes the HTME Consolidation Process for the majority of VHA’s Radiology and Radiation Therapy requirements:

  1. Customer forwards a complete requirements package to the NAC HTME Ordering Purchase Request inbox
  2. NAC HTME Ordering consolidates requirements into one solicitation competed among all contract holders
  3. Vendor quotes are submitted to NAC HTME Ordering and then provided to the requiring activity for technical evaluation
  4. Requiring activities conduct technical evaluations of all vendor quotes received, considering the evaluation factors identified in the solicitation
  5. Technical evaluations are returned to NAC HTME Ordering for the NAC Contracting Officer to complete the best value determination
  6. NAC HTME Ordering awards and administers orders until delivery, installation (if required), inspection, acceptance and final payment are complete

Outside of the Consolidation Process the HTME Ordering Division also issues orders for upgrades, waiver and emergency/urgent requirements.

All NAC requirements should be submitted to the HTME Purchase Request inbox at AMMHIN HTME Purchase Requests.

Consolidation Requirements

  1. Approved Purchase Order (PO)/Funding
  2. Requirement (Technical Spec or Benchmark Quote)
  3. Approved High-cost High-tech (HCHT) memo (if over $1 Million)

Waiver Requirements

  1. Approved Purchase Order (PO)/Funding
  2. Requirement (Technical Spec or Benchmark Quote)
  3. Approved HCHT memo (if over $1 Million)
  4. Approved HTM Waiver

Upgrade/Sole Source/Urgent Requirements

  1. Approved Purchase Order (PO)/Funding
  2. Vendor Quote
  3. Justification for Exception to Fair Opportunity
Purchasing Thresholds

All HTME purchase requests exceeding the local thresholds listed below must be submitted to the NAC for purchase.

Equipment TypeLocal Purchase Threshold
Radiation Therapy $50,000
Radiology $50,000
DIN PACS N/A (all purchases made via NAC)

VA ordering activities may place purchases below these thresholds using the applicable NAC HTME contract (Delegation of Authority). Local ordering activities must ensure orders are issued in accordance with FAR 16.505, base contract terms and conditions, as well as any specific local ordering policies and procedures.

Detailed information on how to submit a complete HTME requirements package to the NAC can be found on the HTM SharePoint site. Slides will also be provided upon email request to the HTME Ordering POCs listed below.

HTME Ordering Points of Contact
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