Grant and Per Diem Program: Provider Website - VA Homeless Programs
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VA Homeless Programs

 

Grant and Per Diem Program: Provider Website

Contact GPD Program Staff:

(Please include your project FAIN on all correspondence)
General GPD Program Questions: GPDGrants@va.gov
Fiscal Questions (per diem rates): GPDFiscal@va.gov
SF 425 Questions: GPD425@va.gov

New! Special Need Notice of Funding Opportunity Now Open!

The Department of Veterans Affairs (VA) announces the opportunity of funds in the amount of approximately $5 million per year for up to two years under the Grant and Per Diem (GPD) special need grant program. The special need grants enable the GPD program within VA's Homeless Programs Office to offer financial assistance through a two-year renewal grant to the 16 currently operational GPD special need grantees to defray the cost of facilitating transitional housing and supportive services for eligible Veterans. Renewal Special Need applications must be received by 4:00 p.m. Eastern Time on April 15, 2024. In the interest of fairness to all competing applicants, this deadline is firm as to date and hour.

Grant Applicant Resources

FY2025 Special Need Notice of Funding Opportunity (NOFO) published 2/2/2024
          - FY2025 Special Need NOFO FAQ's
          - FY2025 Special Need NOFO Webinar
          - FY 2022 Special Need NOFO published 3/4/2021
          - FY2022 Special Need Award List (March 2022)
          - Sample Special Need Letter of Support
          - Sample Terms and Conditions (March 2023)

Electronic Grants Management System (eGMS) Login Page
          - How-to: Add or Update Contacts in eGMS 
Application for Federal Assistance (SF-424) (NOTE: first download and save any SF PDF files to your computer and then open it from the saved location)
          - Instructions for SF-424
Certification of De Minimis Indirect Cost Rate
Assurances for Non-Construction Programs (SF-424B) - (for awareness, applicants are not required to submit the SF-424B)
GPD Regulations (38 CFR part 61.0)

Regulations, Guides & NOFOs

GPD Regulations & Guides:

Transitional Housing Grant Recipient Guide (September 2023)
Case Management Grant Recipient Guide (September 2023)
Capital Grant Recipient Guide (June 2022)
GPD Regulations (38 CFR Part 61)
Case Management Regulations (June 2018)
Final Rule - Veteran Definition and TIP Payment (November 2017)

Notice of Funding Opportunity (NOFO):

Case Management NOFO published 02/03/2023
Transition In Place NOFO
 published 10/27/2022
Per Diem Only NOFO published 10/27/2022
Capital NOFO (ARP)
 published 9/3/2021

Capital NOFO (CARES Act) published 3/11/2021
Special Need NOFO published 3/4/2021 
Case Management NOFO published 12/17/2020
Transition In Place (TIP) NOFO published 2/18/2020
Per Diem Only (PDO) NOFO published 12/30/2019

 
Fiscal Information

Per Diem Payment Vouchers:

Per Diem Only Voucher
Per Diem Only with Minor Dependents Voucher
Service Center Voucher
Special Need Voucher
Transition In Place Voucher
Transition In Place with Minor Dependents Voucher

Capital Reimbursement:

SF270 (acquisition costs)
SF271 (rehab/construction costs)

(Please note: these documents require Adobe Reader 8. For best results, do not open the form in your web browser. Save locally to your computer before opening. For further assistance, please visit https://helpx.adobe.com/ca/acrobat/kb/cant-open-pdf.html)

Payment Management System:

Case Management, Special Need, and Capital grantees will need to register with the Payment Management System and set up direct deposit:

Payment Management System
Access - New User Request | HHS Payment Management System
UPDATED: Payment Management System (PMS) Access Process
Update Banking | HHS Payment Management System

SF 425 Resources:

SF 425 Federal Financial Report - Grantees must submit their completed SF-425 form via email with supporting documentation (general ledger) to GPD425@va.gov
(NOTE: To view this document, first download and save the PDF file to your computer and then open it from the saved location

Templates & Forms:

Daily Census Template
Length of Stay Calculator

Indirect Cost & Other Fiscal Resources:

Information on Indirect Cost Rate Agreements
Certification of De Minimis Indirect Cost Rate (Sept 2022)
GPD Training - How to Prepare for a GPD Review (July 2022)
Federal Cost Principles Training (10/27/2021)
Single Audit Act
Max SITH Bed Calculator
Veterans Affairs | Tungsten Network (tungsten-network.com)
Tungsten FAQ's 

Questions? Contact Us

 
Per Diem Rate Request Information

Please submit the completed request through the Electronic Grants Management System (eGMS). Please direct questions to GPDFiscal@va.gov.

Transitional Housing Per Diem Rate Request Information:
-  NEW Per Diem Rate Request Instructions
How-to: Submit an Initial Per Diem Rate Request in eGMS (activation)
-  How-to: Submit a Per Diem Rate Modification (increase/decrease)

NEW Per Diem Rate worksheet templates:
(Note: these templates are for personal use only, they are not part of the requirements to submit a Per Diem Rate request in eGMS)

Per Diem Only
Transition in Place
Special Need
Service Center

UPDATES:
  • Per P.L. 116-315, the per diem rate request forms below have been modified to allow for additional costs (up to $10,000) associated with HMIS.

  • Per P.L. 116-315, the maximum authorized per diem rate will not be lower than $49.91 which is the rate in effect immediately preceding the date of enactment of the law on January 5, 2021. For current maximum rates, refer to the table below.

  • State Home Domiciliary rate increased to $59.69.

 

Current Maximum Per Diem Rates for GPD Grants

Date Effective and Applicable State Home Rate Per Diem Only
rate per day
Service Center
rate per hour
Special Need
rate per day
Transition-In-Place
rate per day
Veterans with care of Minor Dependents
rate per day
November 1, 2023,
$59.69
$68.64 $8.58 $119.38 $89.54 50% of the authorized PDO or TIP per diem rate

Questions? Contact Us

 
Case Management & HMIS

 
Program Management & Operations

Minor Dependents:

Coming Soon!

Capital Grant (CFM) Resources:

- 35% Design Development: New Const, Addition or Remodel
- 35% Design Development: Acquisition with Minor Improvements
October 6, 2021 CFM Webinar (Part 1)
October 13, 2021 CFM Webinar (Part 2)
- April 14, 2022 CFM Webinar

SSVF Resources:

- GPD TIP & SSVF Shallow Subsidy Collaboration
GPD Referral Packet for SSVF TFA

Grant & Per Diem - Low Demand (GPD-LD) Technical Assistance:

- Grant and Per Diem - Low Demand Program Model FAQ’s
- Grant and Per Diem - 1 - Introduction to the Core Values of Low Demand Homeless Programs
- Grant and Per Diem - 2 - Transitioning a GPD Facility to GPD Low Demand
- Grant and Per Diem - 3 - Targeting Veterans Who Need Low Demand Programs
- Grant and Per Diem - 4 - Programming for Low Demand Housing Programs
- Grant and Per Diem - 5 - Managing Low Demand Housing Programs Safely
- Grant and Per Diem - 6 - Strategies for Increasing Retention and Preventing Negative Exits
- Grant and Per Diem - 7 - Assisting Veterans with Financial Management and Fiduciary Services
- Grant and Per Diem - 8 - Evidence Base Supporting Low Demand Housing
- Grant and Per Diem - Ward Family Foundation Study: Safe Haven Programs - Strategies and Operating Practices
- Grant and Per Diem - Low Demand (GPD-LD)
- Grant and Per Diem - Low Demand Model page in the Resource Center
- Grant and Per Diem - Low Barrier & Low Demand Harm Reduction Housing Webinar (March 2023)

Helpful Practice Guides:

- Helpful Practices: Case Management Grant and Increasing Referrals
- Helpful Practices: Outreach and Engagement
- Helpful Practices: Decreasing Negative Exits
- Helpful Practices: Decreasing Time Between Referral & Admission (Achieving Same Day Access)
- Helpful Practices: Reducing Length of Stay and Increasing Permanent Housing Placements

Opioid Overdose Education & Naloxone Distribution (OEND):

VA OEND Program: Patient brochures, education material and videos for overdose prevention, overdose recognition, and instructional guides for the naloxone products.
Video: Intro for People with Opioid Use Disorders
Video: Intro for People Taking Prescribed Opioids
Video: How to Use the VA Naloxone Nasal Spray
Video: How to Use the VA Auto-Injector Naloxone Kit

Training Video: Opioid Overdose Education and Naloxone Distribution Training
Training Video: How to Use Naloxone Nasal Spray (Narcan) - Responding to an overdose

 
Grant Management & Compliance

Inspections & Change of Scope Resources:

Capital Checklist for Inspections
Transitional Housing Inspection Packet

Service Center Inspection Packet
GPD Medication Storage Guide and Access FAQ
Change of Scope Suggestions & Criteria
Change of Scope Request
Change of Site Request

General Terms & Conditions of Award:

Effective March 2023 (PDO, TIP, Case Mgt, Special Need)
Effective November 2021
 (Capital ARP)
Effective March 2021 (Capital CARES, Special Need, Case Mgt)
Effective May 2020 (Special Need, TIP, PDO)
Effective July 2019 (Case Mgt)

SF-424 Information:

Application for Federal Assistance (SF-424)
OMB Assurances SF-424BSF42D (for reference only)

(the SF-424 requires Adobe Reader 8. For best results, do not open the form in your web browser. Save locally to your computer before opening. For further assistance, please visit https://helpx.adobe.com/ca/acrobat/kb/cant-open-pdf.html)

 
External Systems (eGMS, SAM, & SQUARES)

Electronic Grants Management System (eGMS):

 External Link eGMS Login Webpage

eGMS (UDPaaS) General User Guide for GPD Grantees
How-to: Register a New Organization in eGMS
How-to: Upload a Signed Grant Agreement

How-to: Add or Update Contacts
How-to: Case Management Quarterly Report 
How-to: Capital Payment Request HHS
How-to: Submit a Per Diem Rate Modification (increase/decrease)
How-to: Submit an Initial Per Diem Rate Request
How-to: Retrieve Executed Grant Agreements
How-to: Retrieve Executed Option Year Agreements
How-to: Upload Signed Option Year Grant Agreement

System for Award Management (SAM):

All grantees are required to maintain an Active status on www.SAM.gov in order to receive payment for all GPD grants.

SQUARES:

SQUARES 2.0 Website   
SQUARES Info Sheet 

 
Monthly Operational Webinars (Slides & Recording Link)

 
Training & Webinar Resources

Capital Grant: 
New Award Orientation (9/1/2021)

Fiscal Trainings & Presentations:
- GPD Grantee Training (December 2023):
     > GPD Training - How to Prevent Questioned Costs and Unobligated Funds
     > Recorded How to Prevent Questioned Costs and Unobligated Funds- Password: Homeless1!
- GPD Grantee Annual Training (March 2023):
     > How to Achieve Successful Grantee Financial Management Slides
     > Recorded Successful Financial Management Training- Password: Homeless1!
- GPD Grantee Training – How to Prepare for a GPD Review (July-August 2022):
     > Training Slides
     > Part I Recorded Training - Password: Homeless1!
     > Part II Recorded Training - Password: Homeless1!
SF-425 Completion Training (Revised 1/12/2022)
Federal Cost Principles Training (10/27/2021)
Change of Scope Training & CaptionCall Brochure (02/09/2021)
Financial Management Training: Tracking & Recording Costs (10/21/2020)

Webinars:
- GPD Case Manager Training - Housing Navigation Client Support (Sept 2022):
     > Session 1
     > Session 2
- Racial Equity and Homelessness
SAMHSA SSI/SSDI Outreach, Access and Recovery (SOAR)
Benefits Calculator

 
Income & Financial Resources for Veterans

SSI/SSDI Outreach, Access, and Recovery (SOAR):

 
VA & Federal Resources

VHA TRAIN:

VHA TRAIN is a gateway into the TRAIN Learning Network, the most comprehensive catalog of public health training opportunities. TRAIN is a free service for learners from the Public Health Foundation. VHA TRAIN is supported by the Veterans Health Administration Employee Education System, an internal education and training program office in the Department of Veterans Affairs.

 
Homeless Veterans Dental Program (HVDP):

The HVDP promotes oral health for all Veterans that have faced, or are at risk for, homelessness. Veterans who are enrolled in eligible residential rehabilitation programs may be eligible for dental care. Please find further information in this pamphlet:

 
Fair Housing ACT & Resources:

The Fair Housing Act protects people from discrimination when they are renting or buying a home, getting a mortgage, seeking housing assistance, or engaging in other housing-related activities. Additional protections apply to federally-assisted housing.

Learn about the History of the Fair Housing Act, and read Examples of the many forms of housing discrimination.

Who Is Protected?

The Fair Housing Act prohibits discrimination in housing because of:

- Race
- Color
- National Origin
- Religion
- Sex (including gender identity and sexual orientation)
- Familial Status
- Disability

 
LGBTQ+ Resources:

There is an LGBTQ+ Veteran Care Coordinator (LGBTQ+ VCC) in every VA health care system to help Veterans get the care they need. VHA policies require that Veteran's health care is delivered in an affirming and inclusive environment and that VHA employees respect their identity. The LGBTQ+ VCC can answer questions, advocate for the Veteran's right to quality care, handle complaints or concerns that Veterans have about their care, and help them get started with services for LGBTQ+ Veterans.

 

 
FAQs